Insurance Requirements

An important requirement when planning a special event is to ensure necessary insurance coverage. The City requires at least $2 million coverage for most special events (this number may be higher for larger events) with the City of Greater Sudbury added as an additional insured agent. Certain groups may have insurance coverage through their existing businesses/agencies that can be extended to cover a special event. If this is the case, the City has a form that would need to be filled out and returned to the Risk Management Officer to show that the event is covered and the City is an additional insured.

If however, the event is being organized by a group/individual that does not have existing insurance coverage, this can easily be purchased through the City at the time of booking the facility. For smaller events, the cost would be very minimal, with the cost increasing with a greater sized event and with a higher potential of risk (depending on the types of activities planned).