Healthy Community Initiative (HCI) Fund

Healthy Community Initiative (HCI) Fund

The Healthy Community Initiative (HCI) Fund supports community based projects and initiatives that advance the City of Greater Sudbury’s strategic goals. 

HCI funds allocate $36,750 annually to each of the 12 wards, with $24,500 of the funds going to capital projects and up to $12,250 to community grants.  Funds will be issued to projects that promote community growth and contribute to the quality of life in Greater Sudbury.

For inquiries, please contact the Community Development Department via e-mail at hci@greatersudbury.ca or call 705-674-4455, ext. 4312.

Application Process

Eligible Applicants

To be eligible to receive a grant, or to submit an application proposing a capital project, an applicant must be a not-for-profit community group or organization that conducts its activities within the boundaries of the City of Greater Sudbury and have a legal bank account in the name of the applicant or of a not-for-profit, parent group/organization. Applications are also eligible if they are for a Councilor-led event/initiative.

When to Apply

Applications may be submitted up to 12 months in advance of the event/initiative.

Any eligible applications for the next calendar year’s funding, whether for a grant or capital project, will be held but not assessed until November/December of the current year.

How to Apply

Applications may be submitted electronically at the addresses provided in the application.

Evaluation Process

All applications are evaluated against established eligibility criteria and decisions are made based on the HCI Fund Policy’s guiding principles.

The City of Greater Sudbury’s Community Initiatives and Performance Support section conducts an initial evaluation of all applications to determine eligibility.  Qualifying applications are circulated to affected City departments who may consult with stakeholders, field specialists and/or other resources as part of the evaluation process.

Information and recommendations are provided to the General Manager of Community Development for decision in accordance with the HCI Fund Policy.

 

Eligibility and Approval Process

Capital Projects

Eligible capital projects:

  • take place on City-owned land and result in the City owning the capital asset; for example,  buildings or structures constructed on City-owned land, purchase and installation of machinery, equipment or playground structures, the extension of utilities to or within a City property, parkland development.
  • align with priorities in the Parks, Open Space and Leisure Master Plan or other City policies/plans
  • benefit the ward to which the application relates

Capital project applications:

  • must provide evidence that the membership of the applying group or organization supports the proposed capital project
  • should provide evidence that the applicant has canvassed and secured support of members of the community which will be affected
  • should identify particulars of proposed contributions (e.g. funds, in-kind work) towards the project by either the applicant or other donating sources
  • should provide any necessary feasibility studies or preliminary design work which has been done for the proposed capital project
  • must request funds only from the ward allocation in which the proposed capital project will be located

The General Manager of Community Development is authorized to approve eligible applications for capital fund requests of $10,000 or less.

Council approval is required for eligible capital expenditures that in any year, relate to project(s) for a single City infrastructure that exceeds $10,000 and/or projects that have an impact greater than $5,000 per year on the City’s operating budget.

Grants

Eligible grants:

  • relate to a community event, activity or program that will benefit the residents of the ward including but not limited to: space rental fees or permit fees, venue decorations and set up, catering, materials, supplies, equipment rentals, giveaways and prizes
  • benefit the residents of the ward or wards to which the application relates

The General Manager of Community Development is authorized to approve eligible grant applications of $1,000 or less.

Council approval is required for eligible grant requests that exceed $1,000 and/or result in an applicant receiving a cumulative total grant of more than $1,000 from the HCI Fund in any calendar year and/or exceed $500 towards prizes/gifts for an event.

Grants may be recommended within the following thresholds:

Type of Community Initiative Program Description Recommended Amount
Event Support Volunteer appreciation events, fund raising events, or event door prizes Up to $500
Event Support Major community or multi-ward event organized by a Community Action Network, a Community Group, a Councilor, and/or City staff and the number of benefitting participants exceeds 350 Up to $3,000 for single ward application or $1,000 per ward for multi-ward applications
Event Support Neighbourhood event organized by a Community Group, a Councilor, and/or City staff where the number of benefitting participants is less than 350 Up to $1,500
Facility Rental Costs for rental of City facilities such as ice, community hall, Grace Hartman Amphitheatre, etc. Included in eligible grant funding request limit
Other Small scale initiative or program, for example offering introductory/educational classes, distribution of goods for those in need, purchase of equipment to offer a program Up to $1,500 for a single ward application or up to $500 per Ward for multi-ward applications (limit four wards)

 

Notifications and Financial Accountability

Successful applicants will be notified by telephone or e-mail and subsequently in writing.  Unsuccessful applicants will receive a letter to inform them that their funding request was not approved and the reason(s) for which it was not.

Grant funding recipients are required to submit a post-project/event report providing a detailed financial accounting of expenses paid by the funds with supporting copies of receipts/invoices, within 60 days following the completion of the project or event/initiative. 

The City may require repayment of a grant and the applicant may be ineligible for subsequent City of Greater Sudbury funding if a satisfactory report is not submitted within the prescribed timeframe and/or the funds were not expended according to their intended purpose as approved.

Granting of HCI Fund assistance in any one year is not to be interpreted as an ongoing commitment to future years’ funding.

Reports to Council

The Community Development Department prepares routine reports to Council regarding successful and unsuccessful applications processed by the General Manager of Community Development, including details of any applications requiring Council decision.

Semi-annual financial reports are prepared for Council and identify, for example, expenditures, unexpended commitments and remaining funds specific to each ward.

2020 Healthy Community Initiative Funds

2019 Healthy Community Initiative Funds

2018 Healthy Community Initiative Funds

2017 Healthy Community Initiative Funds

2016 Healthy Community Initiative Funds

2015 Healthy Community Initiative Funds

Council Member Year End
Ward 1, Councillor Mark Signoretti Report
Ward 2, Councillor Michael Vagnini Report
Ward 3, Councillor Gerry Montpellier Report
Ward 4, Councillor Evelyn Dutrisac Report
Ward 5, Councillor Robert Kirwan Report
Ward 6, Councillor René Lapierre Report
Ward 7, Councillor Mike Jakubo Report
Ward 8, Councillor Al Sizer Report
Ward 9, Councillor Deb McIntosh Report
Ward 10, Councillor Cormier Report
Ward 11, Councillor Lynne Reynolds Report
Ward 12, Councillor Joscelyne Landry-Altmann Report

2014 Healthy Community Initiative Funds

Council Member Year End

Ward 1, Councillors Joe Cimino, Gerry McIntaggart and Mark Signoretti

Report
Ward 2, Councillors Jacques Barbeau and Michael Vagnini Report

Ward 3, Councillors Claude Berthiaume and Gerry Montpellier

Report
Ward 4, Councillor Evelyn Dutrisac Report
Ward 5, Councillors Ron Dupuis and Robert Kirwan Report

Ward 6, Councillors André Rivest and René Lapierre

Report
Ward 7, Councillors Dave Kilgour and Mike Jakubo Report
Ward 8, Councillors Fabio Belli and Al Sizer Report
Ward 9, Councillors Doug Craig and Deb McIntosh Report
Ward 10, Councillors Frances Caldarelli and Fern Cormier Report
Ward 11, Councillors Terry Kett and Lynne Reynolds Report
Ward 12, Councillor Joscelyne Landry-Altmann Report

2013 Healthy Community Initiative Funds

Council Member Year End
Ward 1, Councillor Joe Cimino Report
Ward 2, Councillor Jacques Barbeau Report
Ward 3, Councillor Claude Berthiaume Report
Ward 4, Councillor Evelyn Dutrisac Report
Ward 5, Councillor Ron Dupuis Report
Ward 6, Councillor Andre Rivest Report
Ward 7, Councillor Dave Kilgour Report
Ward 8, Councillor Fabio Belli Report
Ward 9, Councillor Doug Craig Report
Ward 10, Councillor Frances Caldarelli Report
Ward 11, Councillor Terry Kett Report
Ward 12, Councillor Joscelyne Landry-Altmann Report

2012 Healthy Community Initiative Funds

Council Member Year End
Ward 1, Councillor Joe Cimino Report
Ward 2, Councillor Jacques Barbeau Report
Ward 3, Councillor Claude Berthiaume Report
Ward 4, Councillor Evelyn Dutrisac Report
Ward 5, Councillor Ron Dupuis Report
Ward 6, Councillor Andre Rivest Report
Ward 7, Councillor Dave Kilgour Report
Ward 8, Councillor Fabio Belli Report
Ward 9, Councillor Doug Craig Report
Ward 10, Councillor Frances Caldarelli Report
Ward 11, Councillor Terry Kett Report
Ward 12, Councillor Joscelyne Landry-Altmann Report