Tenders and Results

Procurement Opportunities

Procurement opportunities posted after March 29, 2019 can be found through bids&tenders, a convenient, electronic tendering platform that will allow you to review tenders and submit bids and proposals online. 

To register on bids&tenders, click here.

Vendor's Demonstration Sessions

Vendors requiring information and/or assistance with bids&tenders or would like to book a demonstration may contact Stephanie Rocca, Purchasing Agent at (705) 674-4455, Ext. 2130. A vendor demonstration video is available for viewing at:

https://attendee.gotowebinar.com/rt/3117710696935951619

Cooperative Purchasing

The City of Greater Sudbury, along with other public sector organizations (currently: Cambrian College, Collège Boréal, Laurentian University, Rainbow District School Board, Conseil scolaire catholique du Nouvel-Ontario, Sudbury Catholic District School Board, Counseil scolaire public du Grand Nord de l’Ontario, Greater Sudbury Utilities, Health Sciences North, and Science North) are members of the Sudbury Regional Buying Group. Member Agencies realize savings by combining individual requirements and seeking bids for larger volumes of goods and services. If the City of Greater Sudbury participates in these procurement opportunities, they will be posted on bids&tenders.ca

Notice of Participation in Buying Groups

This posting is a public notification that for the year (2021), the City of Greater Sudbury, including Pioneer Manor, Greater Sudbury Fire Services, Greater Sudbury Paramedic Services, the Greater Sudbury Police Services Board, Greater Sudbury Public Library Board, City of Greater Sudbury Community Development Corporation, Greater Sudbury Housing Corporation and Sudbury Airport Community Development Corporation, intends to participate in one or more procurements conducted by the following buying groups:

  1. MGS – Ministry of Government and Consumer Services: www.doingbusiness.mgs.gov.on.ca
  2. OECM – Ontario Education Collaborative Marketplace: www.oecm.ca
  3. Metrolinx: www.metrolinx.com/en/projectsandprograms/tpi/tpi.aspx
  4. Local Authority Services (LAS): www.las.on.ca
  5. Police Cooperative Purchasing Group (PCPG): www.oacp.on.ca/careers-policing-links/police-cooperative-purchasing-group-pcpg
  6. Mohawk Medbuy www.mohawkmedbuy.ca

Archived Tenders

Tenders posted on the City’s site prior to the move to bids&tenders will continue to be submitted through the current process.

Have questions about the current process? Read more about the process on our bidder's information page.


Tenders and Request for Proposals

Contract CDD19-22, Request for Proposal for Standing Offers (RFPSO) for the Design, Supply and Installation of Playground Equipment at Various Locations within the City of Greater Sudbury.



Closing Date: April 4, 2019
Closing Time: 1:30pm
(Eastern Standard Time)


Notice of Procurement (Standing Offer) – Contract CDD19-22

Description of the Procurement: 

Contract CDD19-22, Request for Proposal for Standing Offers (RFPSO) for the Design, Supply and Installation of Playground Equipment at Various Locations within the City of Greater Sudbury.

Procuring Entity Contact Information:

The City of Greater Sudbury, c/o Purchasing Section, 2nd Floor, Tom Davies Square, 200 Brady Street, Sudbury, ON  P3E 3L9  (address of the “City’s Purchasing Section” referenced in this Notice).

Documentation:

Proposal documentation may be downloaded free of charge from the City of Greater Sudbury’s (the “City”) website at www.greatersudbury.ca/tenders/ or may be picked up at the City’s Purchasing Section for a non-refundable fee of $10.00 (plus HST).  The City shall not be responsible for any notices and/or related Tender documentation not accessed directly from the City. 

Unless otherwise stated herein, all capitalized terms in this Notice derive their meaning and usage from the City’s Purchasing By-law, which is available on the City’s website at https://www.greatersudbury.ca/city-hall/by-laws/.

Goods and Services to be Procured:

The successful Proponent(s) will provide services to assist City staff with playground projects within its Leisure Services Section via this Standing Offer in accordance with the terms and conditions set out in the contract pursuant to this Bid Solicitation. The City’s historical demand for the above Services is not known at the outset, and delivery is to be on an “as and when required basis”.

Information Meeting

An optional information meeting has been scheduled to take place on Wednesday, March 6th, 2019 at 2:00 p.m.,  in Committee Room C-13A, Main Floor, Tom Davies Square, 200 Brady Street, Sudbury.  Attendance is not mandatory however, proponents are encouraged to attend.

Brief Description of Conditions for Participation:  

Proponents shall meet the following mandatory requirements:

1)         Proponents must submit a bid deposit for each category bid, as noted in Item 2.14

Proponents must fully review the Proposal documentation for the full description of all mandatory requirements for this Bid Solicitation.  Failure to meet the mandatory requirements shall result in rejection automatic from the Bid Solicitation. 

Bid Submission Address and Closing Date:

Bids shall be submitted in a sealed envelope or package using the completed address label sheet provided by the City to the City’s Purchasing Section no later than 1:30pm (our time) on Tuesday,  March 26th, 2019.  It is the sole responsibility of the Proponent to ensure that its submission was received by City’s Purchasing Section. Submissions received late will be rejected automatically.

Opening of Bid Submissions:

Bids will be opened at the City’s Tender opening meeting on the closing date provided above at 2:30pm on the 1st Floor in Committee Room C-13A at Tom Davies Square, 200 Brady Street, Sudbury.  Results will be posted to the City’s Tender web page http://www.greatersudbury.ca/business/tenders-purchasing/tenders/ within three (3) business days of the Tender opening.

Communications with the City:

The official point of contact for this Bid Solicitation is Leigh Lesar, Purchasing Coordinator and all communications with the City during the procurement process shall be through the official point of contact. Proponents shall not contact any other persons including Members of Council, City employees or consultants retained by the City regarding this Request for Proposal. In accordance with the City’s Purchasing By-law, a Proponent may be disqualified from bidding on the current and any future Bid Solicitations where the Proponent, its employees or anyone involved in preparing its Proposal engages in any form of communication, discussion or lobbying of any form with Members of Council, City employees or consultants retained by the City to seek to influence the outcome of the procurement process or the award.

All communications with the official point of contact shall be in writing. Verbal communications will not be binding on the City. Proponents shall review the Bid Solicitation and shall promptly report and request clarification of any discrepancy, deficiency, ambiguity, error, inconsistency or omission contained therein.

Proponents must review the Bid Solicitation documentation and promptly report to the City and request clarification of any discrepancy, deficiency, ambiguity, error, inconsistency or omission contained in the Bid Solicitation documentation.  To facilitate comprehensive responses, Proponents are encouraged to email their questions or clarification requests as soon as possible and no later than 12:00 p.m. (our time) 4:00 p.m., Friday March 15th, 2019 to tenders@greatersudbury.ca or by fax to (705) 671-8118.  Nothing in this notice obligates the City to respond to any question or clarification request.

Notice of Subjection to Agreement(s):

This procurement is subject to Chapter 5 of the Canadian Free Trade Agreement (CFTA) and

Chapter 19 of the Canada-European Union Comprehensive Economic and Trade Agreement (CETA).

Timeline for Delivery of Goods or Services / Duration of the Contract:

The term of the Standing Offer to be entered into pursuant to this Bid Solicitation shall be from the date of award for a three (3) year period.

The Goods or Services are to be delivered on a when and as required basis. The City makes no guarantee of the value or volume of work, if any, provided to the successful Proponent(s) pursuant to this Bid Solicitation.

Procurement Method:

Request for Proposal.

The City’s selection of Proponent(s) for this Bid Solicitation will be based on an evaluation against set criteria rather than price alone. The City’s intention is to arrange standing offers with multiple suppliers meeting the requirements of this Bid Solicitation.

Negotiations may occur where Bids received in response to a Bid Solicitation exceed the Council Approved Budget or if the Lowest Compliant Bids from two or more Proponents are identical in Total Acquisition Cost or unit price.  

The procurement will not involve electronic auction.

Language:

Submissions are required to be submitted in English only.



All Tenders and Request for Proposals are to be dropped off at the
Purchasing Section at Tom Davies Square, 2nd Floor
For more general information, contact the department at:
705-674-4455 Extension 2497 or 2501 or
email tenders@greatersudbury.ca