Procurement Opportunities and Contract Awards

Procurements Opportunities

The City of Greater Sudbury’s open procurement opportunities are exclusively posted on bids&tenders.

As per the City’s Purchasing By-Law, contracts with a total acquisition cost of $100,000 or greater (unless exempt in Schedule A of the Purchasing By-Law or approved as a single/sole source by City Council) must be conducted via open competition and in accordance with applicable trade agreements.

Viewing of current procurement opportunities is free of charge. To participate in a procurement opportunity, a one-time or annual subscription fee is applicable. For more information or to register, visit bids&tenders. Once registered, companies can select a commodity category to receive opportunities from over 160 organizations.

Sudbury Regional Buying Group

The City of Greater Sudbury, along with other public sector organizations (currently: Cambrian College, Collège Boréal, Laurentian University, Rainbow District School Board, Conseil scolaire catholique du Nouvel-Ontario, Sudbury Catholic District School Board, Counseil scolaire public du Grand Nord de l’Ontario, Greater Sudbury Utilities, Health Sciences North, and Science North) are members of the Sudbury Regional Buying Group. Member Agencies realize savings by combining individual requirements and seeking bids for larger volumes of goods and services. If the City of Greater Sudbury participates in these joint procurement opportunities, they will be posted on bids&tenders.ca. 

Notice of Participation in Buying Groups

This posting is a public notification that the City of Greater Sudbury, including Pioneer Manor, Greater Sudbury Fire Services, Greater Sudbury Paramedic Services, the Greater Sudbury Police Services Board, Greater Sudbury Public Library Board, City of Greater Sudbury Community Development Corporation, Greater Sudbury Housing Corporation and Sudbury Airport Community Development Corporation, intends to participate in one or more cooperative procurements conducted by the following Buying Groups:

  1. Government of Ontario   
  2. OECM – Ontario Education Collaborative Marketplace
  3. Metrolinx
  4. Local Authority Services (LAS) - Canoe Procurement Group  (Inc. Sourcewell)
  5. Police Cooperative Purchasing Group (PCPG) 
  6. Mohawk Medbuy
  7. Kinetic GPO
  8. Locate Alliance Consortium 
     

Contract Award Results

Contract award results can be found through bids&tenders.

Tip: Alter drop-down option from "Open" to "All" or "Awarded" to find posted results.
Note: The posting of contract awards may take up to 72 days after contract execution.

Tenders and results posted on the City’s site prior to March 29, 2019, will continue to be available through the search portal below.


Tenders and Request for Proposals

Contract CPS18-23, Request for Standing Offer(s) for the supply, delivery and cleaning of rental floor mats for various locations throughout the City of Greater Sudbury


Closing Date: April 10, 2018
Closing Time: 1:30 P.M.
(Eastern Standard Time)

Notice of Procurement – Contract CPS18-23

Description of the Procurement:      

Contract CPS18-23, Request for Standing Offer(s) for the supply, delivery and cleaning of rental floor mats for various locations throughout the City of Greater Sudbury

Procuring Entity Contact Information:

The City of Greater Sudbury, c/o Purchasing Section, 2nd Floor, Tom Davies Square, 200 Brady Street, Sudbury, ON  P3E 3L9  (address of the “City’s Purchasing Section” referenced in this Notice).

Documentation:

Tender documentation may be downloaded free of charge from the City of Greater Sudbury’s (the “City”) website at www.greatersudbury.ca/tenders/ or may be picked up at the City’s Purchasing Section for a non-refundable fee of $10.00 (plus HST).  The City shall not be responsible for any notices and/or related Tender documentation not accessed directly from the City. 

Unless otherwise stated herein, all capitalized terms in this Notice derive their meaning and usage from the City’s Purchasing By-law, which is available on the City’s website at https://www.greatersudbury.ca/city-hall/by-laws/.

Goods or Services to be Procured: 

The successful Bidder will be required to   supply, deliver  and clean  rental floor mats in accordance with the terms and conditions set out in the Contract pursuant to this Bid Solicitation.  The successful Bidder(s) shall be responsible for the supply, delivery of clean rental floor mats.   For estimated quantities, please refer to the Tender documentation. 

Brief Description of Conditions for Participation :  

  1. An optional information meeting has been scheduled to take place on Tuesday, March 20, 2018 at 1:30 p.m.- 3:00 p.m. in Committee Room 13B; and
  2. Bidders are required to meet requirements as described in Scope of Work.

Bidders must fully review the Tender documentation for the full description of all requirements for this procurement.  Failure to meet the requirements may result in automatic rejection from the Bid Solicitation. 

Bid Submission Address and Closing Date:

Bids shall be submitted in a sealed envelope or package using the completed address label sheet provided by the City to the City’s Purchasing Section no later than 1:30 p.m. (our time) on Tuesday,  April 10, 2018.  It is the sole responsibility of the Bidder to ensure that its submission was received by City’s Purchasing Section.  Submissions received late will be automatically rejected.

Opening of Bid Submissions:

Bids will be opened at the City’s Tender opening meeting on the closing date provided above at 2:30pm on the 1st Floor in Committee Room C-13A at Tom Davies Square, 200 Brady Street, Sudbury.  Results will be posted to the City’s Tender web page http://www.greatersudbury.ca/business/tenders-purchasing/tenders/ within three (3) business days of the Tender opening.

Communications with the City:

All communications with the City for this Bid Solicitation shall be in writing through the official point of contact, Agnes Beck,  Purchasing Agent.  Verbal communications are not binding on the City.

Bidders shall not contact any other persons including Members of Council, City employees or consultants retained by the City for this Bid Solicitation, which may result in disqualification from bidding on the current and any future Bid Solicitations. 

Bidders must review the Tender documentation and promptly report to the City and request clarification of any discrepancy, deficiency, ambiguity, error, inconsistency or omission contained in the tender documentation.  To facilitate comprehensive responses, Bidders are encouraged to email their questions or clarification requests as soon as possible and no later than 12:00 p.m. (Noon) on March 27, 2018,  to tenders@greatersudbury.ca or by fax to (705) 671-8118.  Nothing in this notice obligates the City to respond to any question or clarification request.

Notice of Subjection to Agreement(s):

This procurement is subject to Chapter 5 of the Canadian Free Trade Agreement (CFTA).  

Timeline for Delivery of Goods or Services / Duration of the Contract:

The initial term of the Standing Offer(s) Contract to be entered into pursuant to this Bid Solicitation will be for three (3) years, as follows:

Year 1 – May 1, 2018 to April 30, 2019

Year 2 – May 1, 2019 to April 30, 2020

Year 3 – May 1, 2020 to April 30, 2021

Options:

The option year(s) will be from:

Year 4 – May 1, 2021 to April 30, 2022

Year 5 – May 1, 2022 to April 30, 2023

The option to extend the Contract for two (2) additional one (1) year periods will be at the City’s sole discretion, subject to satisfactory performance and in accordance with CPI, all items (Ontario) based on the previous twelve (12) months with the base rate month (March).

Procurement Method:

Request for Standing Offer. 

The City’s  intention is to arrange standing offers with multiple suppliers meeting the requirements of this Bid Solicitation.

Language:

Submissions are required to be submitted in English only.


For more general information, contact the department at:
705-674-4455 Extension 2464 or
email tenders@greatersudbury.ca