Procurement Opportunities and Contract Awards

Procurements Opportunities

The City of Greater Sudbury’s open procurement opportunities are exclusively posted on bids&tenders.

As per the City’s Purchasing By-Law, contracts with a total acquisition cost of $100,000 or greater (unless exempt in Schedule A of the Purchasing By-Law or approved as a single/sole source by City Council) must be conducted via open competition and in accordance with applicable trade agreements.

Viewing of current procurement opportunities is free of charge. To participate in a procurement opportunity, a one-time or annual subscription fee is applicable. For more information or to register, visit bids&tenders. Once registered, companies can select a commodity category to receive opportunities from over 160 organizations.

Sudbury Regional Buying Group

The City of Greater Sudbury, along with other public sector organizations (currently: Cambrian College, Collège Boréal, Laurentian University, Rainbow District School Board, Conseil scolaire catholique du Nouvel-Ontario, Sudbury Catholic District School Board, Counseil scolaire public du Grand Nord de l’Ontario, Greater Sudbury Utilities, Health Sciences North, and Science North) are members of the Sudbury Regional Buying Group. Member Agencies realize savings by combining individual requirements and seeking bids for larger volumes of goods and services. If the City of Greater Sudbury participates in these joint procurement opportunities, they will be posted on bids&tenders.ca. 

Notice of Participation in Buying Groups

This posting is a public notification that the City of Greater Sudbury, including Pioneer Manor, Greater Sudbury Fire Services, Greater Sudbury Paramedic Services, the Greater Sudbury Police Services Board, Greater Sudbury Public Library Board, City of Greater Sudbury Community Development Corporation, Greater Sudbury Housing Corporation and Sudbury Airport Community Development Corporation, intends to participate in one or more cooperative procurements conducted by the following Buying Groups:

1. Government of Ontario   
2. OECM – Ontario Education Collaborative Marketplace
3. Metrolinx
4. Local Authority Services (LAS) - Canoe Procurement Group  (Inc. Sourcewell)
5. Police Cooperative Purchasing Group (PCPG) 
6. Mohawk Medbuy
7. Kinetic GPO
8. Locate Alliance Consortium 
    

Contract Award Results

Contract award results can be found through bids&tenders.

Tip: Alter drop-down option from "Open" to "All" or "Awarded" to find posted results.
Note: The posting of contract awards may take up to 72 days after contract execution.

Tenders and results posted on the City’s site prior to March 29, 2019, will continue to be available through the search portal below.

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Closing Date: March 6, 2018
Closing Time: 4:30 P.M.
(Eastern Standard Time)

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Notice of Prequalification RFSQ 18-10

Description of the Procurement:

Request for Supplier Qualification (RFSQ)18-10 for Security Services at the Greater Sudbury Airport

Procuring Entity Contact Information:

The City of Greater Sudbury, c/o Purchasing Section, 2nd Floor, Tom Davies Square, 200 Brady Street, Sudbury, ON  P3E 3L9 (address of the “City’s Purchasing Section” referenced in this Notice).

Documentation:
Pre-qualification and draft Tender documentation may be downloaded free of charge from the City’s website www.greatersudbury.ca/tenders/ or may be picked up at the City’s Purchasing Section, 2nd Floor, Tom Davies Square, 200 Brady Street, Sudbury, ON. 

Goods or Services to be Procured: 
The successful bidder will be required to provide Security Services in accordance with the terms and conditions set out in the Contract pursuant to this Bid Solicitation.  The successful Bidder shall be responsible for Security Services at the Greater Sudbury Airport. For estimated quantities, please refer to the draft Tender documentation included in the pre-qualification documentation.

Prequalification Submission Address and Closing Date:
Prequalification submissions shall be submitted via email to tenders@greatersudbury.ca or delivered in person or by courier using the address label-sheet provided by the City to the City’s Purchasing Section no later than by end of business day (4:30pm) on Tuesday, March 6th, 2018.   It is the sole responsibility of the interested supplier to ensure that its submission was received by City’s Purchasing Section.  Submissions received late will be automatically rejected.

Communications with the City:
All communications with the City for this prequalification shall be in writing through the official point of contact, Leigh Lesar, Purchasing Coordinator.  Verbal communications are not binding on the City.
Interested suppliers shall not contact any other persons including Members of Council, City employees or consultants retained by the City for this prequalification, which may result in disqualification from bidding on the eventual Bid Solicitation and any future Bid Solicitations. 

Interested suppliers must review the prequalification documentation and promptly report to the City and request clarification of any discrepancy, deficiency, ambiguity, error, inconsistency or omission contained in the prequalification documentation. To facilitate comprehensive responses, interested suppliers are encouraged to email their questions or clarification requests as soon as possible and no later than 12:00 noon, Wednesday, February 21st, 2018 to tenders@greatersudbury.ca or by fax to (705) 671-8118.  Nothing in this notice obligates the City to respond to any question or clarification request.

Notice of Subjection to Agreement(s):
This procurement is subject to Chapter 5 of the Canadian Free Trade Agreement (CFTA) and
Chapter 19 of the Canada-European Union Comprehensive Economic and Trade Agreement (CETA).
 
Timeline for Delivery of Goods or Services / Duration of the Contract:
The initial term of the contract will be as follows:

Year 1 – from authorization to proceed to December 31st, 2018
Year 2 – January 1st, 2019 to December 31st, 2019
Year 3 – January 1st, 2020 to December 31st, 2020

Options:
The option to extend the contract for two (2) additional one (1) year periods will be at the SACDC/City’s sole discretion, subject to satisfactory performance and in accordance with CPI, all items (Ontario) based on the previous twelve (12) months with the base rate month (November).
The option year(s) will be from:

Year 4 – January 1st, 2021 to December 31st, 2021
Year 5 – January 1st, 2022 to December 31st, 2022

Criteria and Limitations:

(a) Prequalification Criteria:

Security Company must be established and in existence for a minimum of 10 years; Security personnel must have valid licenses under the Private Investigator and Security Guard Act; Must have a qualified site supervisor dedicated to the administration of this contract; one guard on shift must be bilingual; all personnel must possess a valid Class G Ontario Drivers Licence; must have experience working in an Airport environment; must have a Health & Safety policy & Manual;  must be equipped with a fully marked/identifiable 4 wheel drive security patrol vehicle; must have a cellular phone; must provide security personnel with identifiable uniforms.

(b) Limitation on the number of prequalified suppliers permitted to tender:

Only those who prequalify will be allowed to submit a tender.

Procurement Method:
Request for Supplier Qualification followed by a Request for Tender.
The City’s selection of pre-qualified Supplier(s) for this Bid Solicitation based on an evaluation against set criteria.
Negotiations may occur where Bids received in response to a Bid Solicitation exceed the Council Approved Budget or if the Lowest Compliant Bids from two or more Bidders are identical in Total Acquisition Cost or unit price.  
The procurement will not involve electronic auction.

Language:
Submissions are required to be submitted in English only.

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