Procurement Opportunities and Contract Awards

Procurements Opportunities

The City of Greater Sudbury’s open procurement opportunities are exclusively posted on bids&tenders.

As per the City’s Purchasing By-Law, contracts with a total acquisition cost of $100,000 or greater (unless exempt in Schedule A of the Purchasing By-Law or approved as a single/sole source by City Council) must be conducted via open competition and in accordance with applicable trade agreements.

Viewing of current procurement opportunities is free of charge. To participate in a procurement opportunity, a one-time or annual subscription fee is applicable. For more information or to register, visit bids&tenders. Once registered, companies can select a commodity category to receive opportunities from over 160 organizations.

Sudbury Regional Buying Group

The City of Greater Sudbury, along with other public sector organizations (currently: Cambrian College, Collège Boréal, Laurentian University, Rainbow District School Board, Conseil scolaire catholique du Nouvel-Ontario, Sudbury Catholic District School Board, Counseil scolaire public du Grand Nord de l’Ontario, Greater Sudbury Utilities, Health Sciences North, and Science North) are members of the Sudbury Regional Buying Group. Member Agencies realize savings by combining individual requirements and seeking bids for larger volumes of goods and services. If the City of Greater Sudbury participates in these joint procurement opportunities, they will be posted on bids&tenders.ca. 

Notice of Participation in Buying Groups

This posting is a public notification that the City of Greater Sudbury, including Pioneer Manor, Greater Sudbury Fire Services, Greater Sudbury Paramedic Services, the Greater Sudbury Police Services Board, Greater Sudbury Public Library Board, City of Greater Sudbury Community Development Corporation, Greater Sudbury Housing Corporation and Sudbury Airport Community Development Corporation, intends to participate in one or more cooperative procurements conducted by the following Buying Groups:

1. Government of Ontario   
2. OECM – Ontario Education Collaborative Marketplace
3. Metrolinx
4. Local Authority Services (LAS) - Canoe Procurement Group  (Inc. Sourcewell)
5. Police Cooperative Purchasing Group (PCPG) 
6. Mohawk Medbuy
7. Kinetic GPO
8. Locate Alliance Consortium 
    

Contract Award Results

Contract award results can be found through bids&tenders.

Tip: Alter drop-down option from "Open" to "All" or "Awarded" to find posted results.
Note: The posting of contract awards may take up to 72 days after contract execution.

Tenders and results posted on the City’s site prior to March 29, 2019, will continue to be available through the search portal below.

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Closing Date: July 25, 2018
Closing Time: 1:30 P.M.
(Eastern Standard Time)

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Notice of Procurement – Contract CPS18-169

Description of the Procurement: 

Contract CPS18-169, RFP to Complete the Installation of a Rooftop Solar Panel Array at Pioneer Manor, 960 Notre Dame Ave. in Greater Sudbury

Procuring Entity Contact Information:

The City of Greater Sudbury, c/o Purchasing Section, 2^nd Floor, Tom Davies Square, 200 Brady Street, Sudbury, ON  P3E 3L9  (address of the “City’s Purchasing Section” referenced in this Notice).

Documentation:

Tender documentation may be downloaded free of charge from the City of Greater Sudbury’s (the “City”) website at www.greatersudbury.ca/tenders/ or may be picked up at the City’s Purchasing Section for a non-refundable fee of $10.00 (plus HST).  The City shall not be responsible for any notices and/or related Tender documentation not accessed directly from the City. 

Information Meeting

Proponents are required to attend a mandatory information meeting from 10:30am to 12:00pm on Thursday, July 12, 2018 at Pioneer Manor, 960 Notre Dame Ave, Sudbury, ON. Proponents that fail to attend the mandatory information meeting shall be disqualified from the Bid Solicitation and shall not be permitted to submit a Bid.

Bid Submission Address and Closing Date:

Proposals shall be submitted to the Purchasing Section, 2nd Floor, Tom Davies Square, 200 Brady Street, Sudbury no later than 1:30pm (our time) on Wednesday, July 25, 2018. Proposals should be submitted in a sealed envelope or package using the completed address label sheet provided. The Proposals will be opened at a tender opening meeting which may be attended by the Proponents. Results will be posted to the City’s tender Web Page at:

http://www.greatersudbury.ca/business/tenders-purchasing/tenders/. Submissions received late will be automatically rejected.

Opening of Bid Submissions:

Bids will be opened at the City’s Tender opening meeting on the closing date provided above at 2:30pm on the 1st Floor in Committee Room C-13A at Tom Davies Square, 200 Brady Street, Sudbury.  Results will be posted to the City’s Tender web page http://www.greatersudbury.ca/business/tenders-purchasing/tenders/ within three (3) business days of the Tender opening.

Communications with the City:

The official point of contact for this Bid Solicitation is Adam Cole, Purchasing Coordinator and all communications with the City during the procurement process shall be through the official point of contact. Proponents shall not contact any other persons including Members of Council, City employees or consultants retained by the City regarding this Request for Proposal. In accordance with the City’s Purchasing By-law, a Proponent may be disqualified from bidding on the current and any future Bid Solicitations where the Proponent, its employees or anyone involved in preparing its Proposal engages in any form of communication, discussion or lobbying of any form with Members of Council, City employees or consultants retained by the City to seek to influence the outcome of the procurement process or the award.

All communications with the official point of contact shall be in writing. Verbal communications will not be binding on the City. Proponents shall review the Bid Solicitation and shall promptly report and request clarification of any discrepancy, deficiency, ambiguity, error, inconsistency or omission contained therein.

To facilitate comprehensive responses, Proponents are encouraged to email their questions or clarification requests as soon as possible and no later than 12:00pm (our time) on Tuesday, July 17, 2018 to tenders@greatersudbury.ca or by fax to (705) 671-8118. Nothing herein shall obligate the City to respond to any question or clarification request. 

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