The City of Greater Sudbury’s open procurement opportunities are exclusively posted on bids&tenders.
As per the City’s Purchasing By-Law, contracts with a total acquisition cost of $100,000 or greater (unless exempt in Schedule A of the Purchasing By-Law or approved as a single/sole source by City Council) must be conducted via open competition and in accordance with applicable trade agreements.
Viewing of current procurement opportunities are free of charge. To participate in a procurement opportunity, a one-time or annual subscription fee is applicable. For more information or to register, visit bids&tenders. Once registered, companies can select a commodity category to receive opportunities from over 160 organizations.
Sudbury Regional Buying Group
The City of Greater Sudbury, along with other public sector organizations (currently: Cambrian College, Collège Boréal, Laurentian University, Rainbow District School Board, Conseil scolaire catholique du Nouvel-Ontario, Sudbury Catholic District School Board, Counseil scolaire public du Grand Nord de l’Ontario, Greater Sudbury Utilities, Health Sciences North, and Science North) are members of the Sudbury Regional Buying Group. Member Agencies realize savings by combining individual requirements and seeking bids for larger volumes of goods and services. If the City of Greater Sudbury participates in these joint procurement opportunities, they will be posted on bids&tenders.ca.
Notice of Participation in Buying Groups
This posting is a public notification that the City of Greater Sudbury, including Pioneer Manor, Greater Sudbury Fire Services, Greater Sudbury Paramedic Services, the Greater Sudbury Police Services Board, Greater Sudbury Public Library Board, City of Greater Sudbury Community Development Corporation, Greater Sudbury Housing Corporation and Sudbury Airport Community Development Corporation, intends to participate in one or more cooperative procurements conducted by the following Buying Groups:
- Government of Ontario
- OECM – Ontario Education Collaborative Marketplace
- Local Authority Services (LAS) - Canoe Procurement Group (Inc. Sourcewell)
- Police Cooperative Purchasing Group (PCPG)
- Mohawk Medbuy
- Kinetic GPO
Contract Award Results
Contract award results can be found through bids&tenders.
Tip: Alter drop down option from "Open" to "All" or "Awarded" to find posted results.
Note: The posting of contract awards may take up to 72 days after contract execution.
Tenders and results posted on the City’s site prior to March 29, 2019 will continue to be available through the search portal below.
and Request for Proposals
Request for Supplier Qualification (RFSQ) ENG18-7 for Sanitary Lining, Various Locations
Closing Date: July 6, 2018
Closing Time: 4:30 p.m.
(Eastern Standard Time)
Notice of Prequalification – RFSQ ENG18-7
Request for Supplier Qualification for Sanitary Lining Various Locations
Description of the Procurement:
Request for Supplier Qualification (RFSQ) ENG18-7 for Sanitary Lining, Various Locations.
Procuring Entity Contact Information:
The City of Greater Sudbury, c/o Purchasing Section, 2nd Floor, Tom Davies Square, 200 Brady Street, Sudbury, ON P3E 3L9 (address of the “City’s Purchasing Section” referenced in this Notice).
Bidders are requested to attend an Optional Information Meeting in Committee Room C-12, Tom Davies Square, 200 Brady Street, Sudbury, on Tuesday, July 3, 2018, at 10:00 AM.
Prequalification and Tender documentation may be downloaded free of charge
from the City of Greater Sudbury’s (the “City”) website at www.greatersudbury.ca/tenders/
or may be picked up at the City of Greater Sudbury, Engineering Services Division, 3rd
Floor, Tom Davies Square, 200 Brady Street, Box 5000, Station A, Sudbury, Ontario, P3A 5P3 for a non-refundable fee of $100.00 (includes HST)
. The City shall not be responsible for any notices and/or related prequalification or Tender documentation not accessed directly from the City.
Goods or Services to be Procured:
The successful Bidder will be required to provide approximately 4,360 metres of structural lining of existing Sanitary in various locations in accordance with the terms and conditions set out in the Contract pursuant to this Bid Solicitation. For estimated quantities, please refer to the draft Tender documentation included in the prequalification documentation.
Prequalification Submission Address and Closing Date:
Prequalification submissions shall be submitted via email to email@example.com
or by fax to (705) 671-8118 or delivered in person or by courier using the address label-sheet provided by the City to the City’s Purchasing Section no later than by end of business day (4:30 PM) on Friday, July 6, 2018
. It is the sole responsibility of the interested supplier to ensure that its submission was received by City’s Purchasing Section. Submissions received late will be automatically rejected.
Communications with the City:
All communications with the City for this prequalification shall be in writing through the official point of contact, Wayne Bertrand. Verbal communications are not binding on the City.
Interested suppliers shall not contact any other persons including Members of Council, City employees or consultants retained by the City for this prequalification, which may result in disqualification from bidding on the eventual Bid Solicitation and any future Bid Solicitations.
Interested suppliers must review the prequalification documentation and promptly report to the City and request clarification of any discrepancy, deficiency, ambiguity, error, inconsistency or omission contained in the prequalification documentation. To facilitate comprehensive responses, interested suppliers are encouraged to email their questions or clarification requests as soon as possible and no later than
12:00 (Noon) on Wednesday, July 4, 2018
, to firstname.lastname@example.org
or by fax to (705) 671-8118. Nothing in this notice obligates the City to respond to any question or clarification request.
Notice of Subjection to Agreement(s):
This procurement is subject to Chapter 5 of the Canadian Free Trade Agreement (CFTA) and Chapter 19 of the Canada-European Union Comprehensive Economic and Trade Agreement (CETA).
Timeline for Delivery of Goods or Services / Duration of the Contract:
Progress of the Work and Time for Completion
The Contractor shall begin work within one week of written instructions to do so and shall diligently prosecute his work on this Contract to completion by October 31st (Annually) in accordance with the General Conditions. Working days do not apply to this contract.
The work will be on an "as is and when required" annual basis. Once the contract has been deemed to be in effect and the Contractor has been notified in writing, a project initialization meeting shall be held.
When "Planned" work is ordered, the Contractor shall begin as early as possible and shall diligently prosecute his work to completion. An appropriate completion date will be issued with each order. The Contractor will make all efforts to complete the work by this date annually.
Criteria and Limitations:
The Prequalification submissions will be evaluated and scored in accordance with the chart below:
Line Scoring Criteria
Bank Reference – Letter from the Bidder’s current bank addressed to the City of Greater Sudbury, attesting to the Bidders financial capability to complete this contract
Bonding Verification – Letter from the Bidder's bonding company confirming the surety's relationship with the Bidder and their willingness to provide the required bonding for this contract.
Insurance – Letter from the Bidder’s Insurance Company addressed to the City of Greater Sudbury stating that if you are successful you will possess the stipulated insurance requirements.
WSIB in Good Standing
Experience – A written schedule of similar contracts with a tender value over $1,000,000 successfully completed by the Bidder in the previous three (3) years.
References – For the contracts listed in line 5, provide the value of each contract, the name of the owner, and the name and telephone number of the owner's contact person who is willing and able to attest to the Bidder's capability to perform this contract work.
Contract Management Team – Contract management structure and CV’s of the Contract Management Team (i.e. project manager, site superintendent and lead foreman) for this contract work. The CV’s must include the name, qualifications, and experience of each individual.
In order to prequalify, you must pass the mandatory requirements noted as “pass or fail” (Items 1 - 4). You must also achieve a minimum score of 60% from the other criteria listed above (items 5, 6, 7) in order to be considered for the next stage of the process, which will be the tender process.
Request for Supplier Qualification followed by a Request for Tender.
The City’s selection of prequalified Supplier(s) for this Bid Solicitation will be based on an evaluation against set criteria.
Negotiations may occur where Bids received in response to a Bid Solicitation exceed the Council Approved Budget or if the Lowest Compliant Bids from two or more Bidders are identical in Total Acquisition Cost or unit price.
The procurement will not involve electronic auction.
Submissions are required to be submitted in English only.