The City of Greater Sudbury’s open procurement opportunities are exclusively posted on bids&tenders.
As per the City’s Purchasing By-Law, contracts with a total acquisition cost of $100,000 or greater (unless exempt in Schedule A of the Purchasing By-Law or approved as a single/sole source by City Council) must be conducted via open competition and in accordance with applicable trade agreements.
Viewing of current procurement opportunities are free of charge. To participate in a procurement opportunity, a one-time or annual subscription fee is applicable. For more information or to register, visit bids&tenders. Once registered, companies can select a commodity category to receive opportunities from over 160 organizations.
The City of Greater Sudbury, along with other public sector organizations (currently: Cambrian College, Collège Boréal, Laurentian University, Rainbow District School Board, Conseil scolaire catholique du Nouvel-Ontario, Sudbury Catholic District School Board, Counseil scolaire public du Grand Nord de l’Ontario, Greater Sudbury Utilities, Health Sciences North, and Science North) are members of the Sudbury Regional Buying Group. Member Agencies realize savings by combining individual requirements and seeking bids for larger volumes of goods and services. If the City of Greater Sudbury participates in these procurement opportunities, they will be posted on bids&tenders.ca.
Notice of Participation in Buying Groups
This posting is a public notification that the City of Greater Sudbury, including Pioneer Manor, Greater Sudbury Fire Services, Greater Sudbury Paramedic Services, the Greater Sudbury Police Services Board, Greater Sudbury Public Library Board, City of Greater Sudbury Community Development Corporation, Greater Sudbury Housing Corporation and Sudbury Airport Community Development Corporation, intends to participate in one or more procurements conducted by the following buying groups:
- MGS – Ministry of Government and Consumer Services
- OECM – Ontario Education Collaborative Marketplace
- Local Authority Services (LAS) - Canoe Procurement Group (Inc. Sourcewell)
- Police Cooperative Purchasing Group (PCPG)
- Mohawk Medbuy
- Kinetic GPO
Contract Award Results
Contract award results can be found through bids&tenders.
Tip: Alter drop down option from "Open" to "All" or "Awarded" to find posted results.
Note: The posting of contract awards may take up to 72 days after contract execution.
Tenders and results posted on the City’s site prior to March 29, 2019 will continue to be available through the search portal below.
and Request for Proposals
Contract ENG19-26, Tender for Surface Treatment, Various Locations.
Closing Date: April 11, 2019
Closing Time: 1:30pm
(Eastern Standard Time)
Notice of Procurement – Contract ENG19-26 (Invitation Only)
*Bidders must have prequalified under the Pavement Rehabilitation Multi-Use List (ENG19-15) to submit a bid for this tender.
Description of the Procurement:
Contract ENG19-26, Tender for Surface Treatment, Various Locations.
Procuring Entity Contact Information:
The City of Greater Sudbury, c/o Purchasing Section, 2nd Floor, Tom Davies Square, 200 Brady Street, Sudbury, ON P3E 3L9 (address of the “City’s Purchasing Section” referenced in this Notice).
An Optional Information Meeting was held during the prequalification period, on Wednesday,
March 13, 2019.
Tender documentation may be downloaded free of charge
from the City of Greater Sudbury’s (the “City”) website at www.greatersudbury.ca/tenders/
or may be picked up at the City of Greater Sudbury, Engineering Services Division, 3rd
Floor, Tom Davies Square, 200 Brady Street, Box 5000, Station A, Sudbury, Ontario, P3A 5P3 upon receipt of a non-refundable fee of $25 (includes HST)
. The City shall not be responsible for any notices and/or related Tender documentation not accessed directly from the City.
Scope of Work:
The successful Bidder will be required to complete the following work, but limited to: In-place full depth reclamation, Granular ‘A’ overbuilding for double and single surface treatment on various roads within the City of Greater Sudbury, including asphalt placement, drive-way tie-ins, road crossing culvert replacements, and ditching (See Division #5 for location list and maps) in accordance with the terms and conditions set out in the Contract pursuant to this Bid Solicitation. For estimated quantities, please refer to the Tender documentation.
Brief Description of Conditions for Participation:
Bidders must fully review the Tender documentation for the full description of all mandatory requirements for this procurement. Failure to meet the mandatory requirements shall result in automatic rejection from the Bid Solicitation.
Bid Submission Address and Closing Date:
Bids shall be submitted in a sealed envelope or package using the completed address label sheet provided by the City to the City’s Purchasing Section no later than 1:30 PM (our time) on Thursday, April 11, 2019. It is the sole responsibility of the Bidder to ensure that its submission was received by City’s Purchasing Section. Submissions received late will be automatically rejected.
Opening of Bid Submissions:
Bids will be opened at the City’s Tender opening meeting on the closing date provided above at 2:30 PM on the 1st
Floor in Committee Room C-13A at Tom Davies Square, 200 Brady Street, Sudbury. Results will be posted to the City’s Tender web page http://www.greatersudbury.ca/business/tenders-purchasing/tenders/
within three (3) business days of the Tender opening.
Communications with the City:
All communications with the City for this Bid Solicitation shall be in writing through the official point of contact, Krista Trafford. Verbal communications are not binding on the City.
Bidders shall not contact any other persons including Members of Council, City employees or consultants retained by the City for this Bid Solicitation, which may result in disqualification from bidding on the current and any future Bid Solicitations.
Bidders must review the Tender documentation and promptly report to the City and request clarification of any discrepancy, deficiency, ambiguity, error, inconsistency or omission contained in the tender documentation. To facilitate comprehensive responses, Bidders are encouraged to email their questions or clarification requests as soon as possible and no later than 12:00 Noon, Wednesday, April 3, 2019
or by fax to (705) 671-8118. Nothing in this notice obligates the City to respond to any question or clarification request.
Notice of Subjection to Agreement(s):
This procurement is subject to Chapter 5 of the Canadian Free Trade Agreement (CFTA).
Duration of the Contract:
The Contractor shall begin work within one week of written instructions to do so and shall diligently prosecute his work on this Contract to completion by September 30, 2019, in accordance with Section 107-13 of the General Conditions. Working days do not apply to this contract.
Request for Tender.
The City’s selection of Supplier(s) for this Bid Solicitation will be based on the Lowest Compliant.
Negotiations may occur where Bids received in response to a Bid Solicitation exceed the Council Approved Budget or if the Lowest Compliant Bids from two or more Bidders are identical in Total Acquisition Cost or unit price.
The procurement will not involve electronic auction.
Submissions are required to be submitted in English only.