Procurement Opportunities and Contract Awards

Procurements Opportunities

The City of Greater Sudbury’s open procurement opportunities are exclusively posted on bids&tenders.

As per the City’s Purchasing By-Law, contracts with a total acquisition cost of $100,000 or greater (unless exempt in Schedule A of the Purchasing By-Law or approved as a single/sole source by City Council) must be conducted via open competition and in accordance with applicable trade agreements.

Viewing of current procurement opportunities is free of charge. To participate in a procurement opportunity, a one-time or annual subscription fee is applicable. For more information or to register, visit bids&tenders. Once registered, companies can select a commodity category to receive opportunities from over 160 organizations.

Sudbury Regional Buying Group

The City of Greater Sudbury, along with other public sector organizations (currently: Cambrian College, Collège Boréal, Laurentian University, Rainbow District School Board, Conseil scolaire catholique du Nouvel-Ontario, Sudbury Catholic District School Board, Counseil scolaire public du Grand Nord de l’Ontario, Greater Sudbury Utilities, Health Sciences North, and Science North) are members of the Sudbury Regional Buying Group. Member Agencies realize savings by combining individual requirements and seeking bids for larger volumes of goods and services. If the City of Greater Sudbury participates in these joint procurement opportunities, they will be posted on bids&tenders.ca. 

Notice of Participation in Buying Groups

This posting is a public notification that the City of Greater Sudbury, including Pioneer Manor, Greater Sudbury Fire Services, Greater Sudbury Paramedic Services, the Greater Sudbury Police Services Board, Greater Sudbury Public Library Board, City of Greater Sudbury Community Development Corporation, Greater Sudbury Housing Corporation and Sudbury Airport Community Development Corporation, intends to participate in one or more cooperative procurements conducted by the following Buying Groups:

1. Government of Ontario   
2. OECM – Ontario Education Collaborative Marketplace
3. Metrolinx
4. Local Authority Services (LAS) - Canoe Procurement Group  (Inc. Sourcewell)
5. Police Cooperative Purchasing Group (PCPG) 
6. Mohawk Medbuy
7. Kinetic GPO
8. Locate Alliance Consortium 
    

Contract Award Results

Contract award results can be found through bids&tenders.

Tip: Alter drop-down option from "Open" to "All" or "Awarded" to find posted results.
Note: The posting of contract awards may take up to 72 days after contract execution.

Tenders and results posted on the City’s site prior to March 29, 2019, will continue to be available through the search portal below.

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Closing Date: November 27, 2017
Closing Time: 04:30:00 PM
(Eastern Standard Time)

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Notice of Procurement – RFSQ 17-260

Description:  Request for Supplier Qualification (RFSQ) 17-260 for the Operation of the Walden Small Vehicle Transfer & Waste Diversion Site

Contact Information:
The City of Greater Sudbury
Official point of Contact: Leigh Lesar, Purchasing Coordinator
Contact Email:      tenders@greatersudbury.ca
Contact Phone:    705-674-4455. Ext. 2500

Documents: Documents may be picked up from the City of Greater Sudbury, Purchasing Section, 2nd floor, 200 Brady Street, Sudbury, ON or bidders can downloaded the document free of charge from the City’s website at www.greatersudbury.ca/tenders

Goods/Services to be procured:  The successful contractor shall operate the Walden Small Vehicle Transfer and Waste Diversion Site on behalf of the City in accordance with the terms and conditions set out in the contract. The contractor shall be responsible for the complete day to day operation of the Site in a manner acceptable to the City. For estimated quantities, refer to the draft tender document attached.

Address and Closing Date:  RFSQ submissions are to be submitted using one of the following methods:
Via email to: tenders@greatersudbury.ca
Delivered in person or by Courier using the address label-sheet provided to City of Greater Sudbury, Purchasing Section, 2nd Floor, Tom Davies Square, 200 Brady Street, Sudbury, P3E 3L9 by end of business (4:30pm) on November 27th, 2017.

Conditions for Suppliers
a) Prequalification criteria
Bidders will be scored in accordance with the following criteria:
Submission of Key Requirements; Ability to respond; Company has been in existence for five (5) years; company has ability to operate waste transfer & diversion facilities; Health & Safety Policy and Program (Manual) WSIB Standing; Experience of Staff Assigned; Experience of Company; Ability to provide adequate equipment

b) Limitations on the number of suppliers that will be permitted to tender:
Only those bidders who prequalify will be provided with the official tender document for bidding purposes and only those persons prequalified by the City may submit a bid.

Conditions for Suppliers
Mandatory Information Meeting – Once your firm has been prequalified, you will receive the official document for bidding and one of the conditions is that you must attend a mandatory information meeting.  The time, date and place of the mandatory meeting will be included in the official tender document.

Notice of subjection to Agreement(s):
This procurement is subject to
Canadian Free Trade Agreement (CFTA); and
Canada-European Union Comprehensive Economic & Trade Agreement (CETA)

Timeline for duration of the contract:

The initial term of the contract to be entered into pursuant to this Bid Solicitation will be for three (3) years with fixed and firm pricing, as follows:
  Year 1 – June 3, 2018 to June 1, 2019
  Year 2 – June 2, 2019 to May 30, 2020
  Year 3 – May 31, 2020 to June 5, 2021

Option Years

The option years will be from:
 Year 4 – June 6, 2021 to June 4, 2022
 Year 5 – June 5, 2022 to June 3, 2023

The option to extend the contract for an additional two (2) one (1) year periods will be at the City’s sole discretion, subject to satisfactory performance and in accordance with CPI, All Items, Ontario based on the previous twelve (12) months with the base rate month (May).

Procurement Method: Request for Supplier Qualification followed by Request for Tender

Language: Submissions are required to be submitted in English only.

 

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