Explanation of Terms
Please note that all organizations covered under legislation related to Freedom of Information are required to track:
- the nature and types of requests,
- the application of various sections of the Act to these requests, and
- to submit an annual report to the Information and Privacy Commission of Ontario.
Data recorded on the Freedom of Information Tracking document is formatted to meet requirements for reporting to the province.
|Indicates the file number issued to your request by the city. You can find your file number at the top of your acknowledgement letter. The format of the File # is FOI XXXX (year) - XXX (number).
Indicates the status of your appeal:
|A simple or summarized description of the records requested.
|Personal or General
|Indicates whether the request is for Personal Information or General Records.
|Source of Request
|Indicates who is making the request - Individual, Individual by Agent, Business, Academic/Researcher, Association/Group, Media, Government (all levels) or Other.
|Indicates the date that the city was in receipt of your request and application fee.
|Indicates the department(s) that were sent the request.
|30 Day Response
|Indicates the legislative response date (30 days from the date the application fee is received).
|Notice of Decision Sent
|Indicates the date the Notice of Decision was sent to the requester.
|Time to Completion
|Indicates the number of days taken to process your request.
|Compliance with the Act
Indicates the type of Notice Issued - Options 1 to 4 (only one can be chosen).
|Disposition of Request
Indicates the disclosure of Records - Options 1 to 5 (only one can be chosen).
|Exemptions & Exclusions Applied
Indicates the exemptions and exclusions applied - (multiple ones can be chosen).
|Date Fee Received
|Indicates the date the fee was received by the city.
Indicates the totals of all Application fees, Additional fees, and total amount of fees waived.
|Reasons for Additional Fees
|Indicates the reasons why any additional fees were collected - Search Time, Reproduction, Preparation, Shipping, Computer Costs, Invoice Costs and others as permitted (multiple fields can be chosen).
|Fees Not Paid
|Indicates the total amount of fees that have not been collected and the breakdown of the costs into the “Reasons for Additional Fees” categories (as above).
|Appeal to IPC
|Indicates whether an appeal has been made in regards to this request and the Information and Privacy Commissioner of Ontario’s Appeal Number.