Food and Alcohol at Special Events

Food

Food Handlers

Public Health Sudbury and Districts provides information about food handler training and certification. The training is designed to educate individuals working in the food service industry about safe food handling practices to prevent foodborne illnesses. The training covers topics such as food safety regulations, personal hygiene, cross-contamination, and temperature control. Upon completion of the training and passing the exam, participants receive a certification that demonstrates their knowledge and commitment to food safety standards, essential for ensuring public health and safety in the food service sector.

For more information on completing your training, please visit Food Handler Training Certification.

Special Event Food Permits

To offer food to the public at events, it's important to secure a special event food service permit from Public Health Sudbury and Districts. This ensures adherence to strict standards in food preparation to minimize the risk of foodborne illness and outbreaks in the community.

When incorporating food vendors into your event, it's crucial to confirm that they hold a special event food service permit issued by Public Health Sudbury and Districts. We also recommend gathering relevant details from vendors regarding their electrical and water needs, as well as their plans for disposing of cooking oils and food waste.

Some mobile food vendors are exempt from needing a special event food service permit as they undergo routine inspections by Public Health Sudbury and Districts, earning them the designation of an inspected mobile food premises. For a list of these approved food premises please refer to: checkbeforeyougo.phsd.ca

How to apply for a special event food service permit

Barbecue Best Practices on City Property

If your event has been authorized to host a barbecue on City of Greater Sudbury property, please ensure the following safety requirements are met:

Non-Flammable Ground Cover:

A protective, non-flammable surface must be placed under the barbecue.

Drip Tray:

A drip tray is required to catch grease and prevent ground damage

Fire Extinguisher:

A five-pound fire extinguisher must be on site. It must be:
- Purchased or serviced within the past year
- Checked monthly for readiness

Tent Safety:

Propane barbecues are not permitted inside or under canopies or tents.
Tents must display a fire-retardant label.

Safe Distancing:

Barbecues must be placed at least one metre away from tents.
Ensure the barbecue is positioned nine metres away from trees, buildings and other structures.

Alcohol

Organizing an event where alcohol will be served to the public involves following strict rules for safety and compliance. First, you will need a Special Occasions permit from the Alcohol and Gaming Commission of Ontario (AGCO) to serve alcohol. This permit requires strict adherence to AGCO rules. Additionally, you must follow the Alcohol Risk Management Policy issued by the City of Greater Sudbury.

Events serving alcohol often require Paid Duty Officers and security guards to maintain safety standards. Their presence helps manage crowds, prevent conflicts, and ensure a secure and enjoyable experience for everyone. Event organizers must also provide a $5 million insurance certificate naming the City of Greater Sudbury as additionally insured.

To inquire about having Paid Duty Officers at your event please reach out to the Greater Sudbury Police Service through this email: paid.duty@gsps.ca

Currently, the City of Greater Sudbury does not have the authority to specify which security company you must engage for your event. However, it is mandatory for all security guards to possess a valid license.

To apply for a Special Occasions Permit please visit the Alcohol and Gaming Commission of Ontario website.