Policies, Terms and Conditions
Individuals and organizations who supply goods, services and construction to the City are generally required to provide a Certificate of Insurance as part of the terms and provisions of their contract.
A Certificate of Insurance may also be required when using City property for a public event, encroachment agreements, leases or licenses.
- Certificate of Insurance Contractors (PDF, 95 KB)
- Certificate of Insurance Lessees/Licensees (PDF, 76 KB)
- Certificate of Insurance Special Events (PDF, 26 KB)
If you have questions, please contact 705-674-4455, extension 4254.
All new building and renovation construction over $160,000 must adhere to the City of Greater Sudbury Fair Wage Policy (PDF, 84 KB).
For all bids, tenders and requests for proposals new building and renovation construction over $160,000 you must complete the Fair Wage Policy Compliance Form (PDF, 20 KB).
The City of Greater Sudbury is committed to the health and safety of the public, its employees and service contractors it employs along with the efficient and cost effective operations.
Where engaged in a contract for service, or a construction project where the City of Greater Sudbury is the Constructor, all Employees of Contractors, must have current proof of training for the respective work as outlined in the contract for which they are bidding.
The training requirements identified may not be all inclusive or representative of all legislated training requirements. The City reserves the right to request additional training and/or the proof of record of training for any or all of the items as required at any time during the period of work. All costs of any training required, shall be the responsibility of the Contractor(s).
The City has partnered with NORCAT for delivery of their training modules related to health and safety for Vendors/Contractors. Prior to commencing any Work and in addition to any other training outlined, the Vendor/Contractor shall ensure that they successfully complete the NORCAT training module(s) as specified in the Bid Solicitation documents. These modules differ in content and relate to the type of work being performed and as such, it is important that the Vendor/Contractor registers for the module specified. There are currently two such modules as listed below:
- CGS EHS Rules - Service Contracts or CGS is Constructor
- CGS EHS Rules – Contractor is Constructor
Upon successful completion of the NORCAT training, a NORCAT Safety Wallet Smart Card shall be issued to each Worker and must remain on their person throughout the duration of the contract and be provided upon request to a City representative. Course registration can be made by phone at 705-521-8324, extension 401, Monday to Friday, 9 a.m. to 4 p.m. The cost of the training, as established by NORCAT, shall be the sole responsibility of the Contractor.
The City of Greater Sudbury has partnered with NORCAT to manage the training records as required by each contract. Contractors will be required to submit their training records to the Registration Office at NORCAT. Training records can be physically brought into NORCAT at 1545 Maley Dr. in Sudbury or, if more convenient emailed to firstname.lastname@example.org to be uploaded on behalf of the clients. A fee of $20 per individual, per year applies to upload the records. Records may be updated as often as necessary within the year at no additional cost. These records of training will be uploaded onto the individual’s NORCAT Safety Wallet Smart Card. City personnel will be scanning the NORCAT Safety Wallet Smart Card periodically to ensure compliance with the training outlined in the contract documents.
Training records must be submitted prior to commencing the work unless otherwise specified. The Vendor/Contractor shall ensure and provide documented proof that all employees have received training in all additional certifications which may be required to complete the work and/or has been specified by the City of Greater Sudbury. Any delay or failure to submit the training records will result in the Contractor not being able to perform the work.
Please be advised of the following in regards to the Health and Safety Training requirements:
- Training must be conducted by a competent (as defined in the OHSA) person. If it is equipment training for example, the person conducting the training must be well-versed in the operation and function of the equipment as well as any inherent hazards and regulations pertaining to the operation of that equipment.“Competent person” means a person who, (a) is qualified because of knowledge, training and experience to organize the work and its performance, (b) is familiar with this Act and the regulations that apply to the work, and (c) has knowledge of any potential or actual danger to health or safety in the workplace.
- The Vendor/Contractor must provide a written record of training including date and content of training and training record is to be signed by an official of the organization who can vouch for the validity of the training. As training records must be submitted to NORCAT for uploading, the training titles must match what has been requested in the tender. Sample record of training (PDF, 270 KB) has been provided.
- The City reserves the right to review the training records and training content at their discretion, therefore each organization must keep a record of content of training readily available upon request.
- Training can also be provided by several other organizations who can be found by searching business directories. The City does not endorse or recommend any specific company for such training.
The City will require the Vendor/Contractor to acknowledge that it has read, understood and shall at all times comply and ensure compliance by its workers and any subcontractors with all applicable federal, provincial or municipal legislation relating to occupational health and safety, all applicable regulations thereunder and any and all applicable industry standards and guidelines pertaining to the Work. The Vendor/Contractor shall be responsible for taking every precaution reasonable in the circumstances for the protection of all workers associated with the Work, whether employed by the Vendor/Contractor, or a third party.
The Vendor/Contractor shall ensure that it has implemented and maintains a comprehensive safety program in relation to the Work they will be performing including but not limited to having written policies and procedures relating to health and safety aspects of the Work, training on all applicable health and safety requirements, standards and guidelines and monitoring and enforcement of its safety program. The City may request records related to such matters as work-related injuries, policies, training, monitoring, supervision and enforcement. The City may, in some circumstances, require that the Vendor/Contractor comply with the City’s policies and/or procedures and ensure proper training for their affected Workers in such policies.
The Vendor/Contractor will be required to provide adequate levels of supervision for their staff to ensure all safety aspects of the Work and may, at times, be requested to attend safety meetings with City representatives depending on the nature of the work.
The Vendor/Contractor and any subcontractors will be expected to comply with any and all directions given by the City representatives where Work being performed is not in compliance with applicable legislative requirements or is otherwise being performed in an unsafe manner.
Where the work is a construction project and the role of Constructor is delegated to the Contractor, the Contractor will be solely responsible for all health and safety aspects of the work and the City will not provide direction on measures and procedures for performing the work safely or complying with applicable legislation.
Use of Subcontractors
The City will reserve the right to deny or limit the use of subcontractors in some instances. Where the use of sub-contractors is permitted, the Vendor/Contractor may be required to provide a list of the names and addresses for any subcontractors that it proposes to use and will be required to ensure that the requirements as outlined for the Vendor/Contractor shall also be met by the subcontractor.
We can pay you with an Electronic Fund Transfer (EFT) directly to your bank account. To get paid by EFT please download and complete our registration form (PDF, 71 KB) and hand deliver or mail to:
City of Greater Sudbury
PO Box 5000, Station A
200 Brady St.
By choosing this option you are authorizing both an EFT payment and receipt of the remittance advice by email.
If you have any questions, please contact Accounts Payable at 705-674-4455, extension 4271.