Procurement Opportunities and Contract Awards

Procurements Opportunities

The City of Greater Sudbury’s open procurement opportunities are exclusively posted on bids&tenders.

As per the City’s Purchasing By-Law, contracts with a total acquisition cost of $100,000 or greater (unless exempt in Schedule A of the Purchasing By-Law or approved as a single/sole source by City Council) must be conducted via open competition and in accordance with applicable trade agreements.

Viewing of current procurement opportunities is free of charge. To participate in a procurement opportunity, a one-time or annual subscription fee is applicable. For more information or to register, visit bids&tenders. Once registered, companies can select a commodity category to receive opportunities from over 160 organizations.

Sudbury Regional Buying Group

The City of Greater Sudbury, along with other public sector organizations (currently: Cambrian College, Collège Boréal, Laurentian University, Rainbow District School Board, Conseil scolaire catholique du Nouvel-Ontario, Sudbury Catholic District School Board, Counseil scolaire public du Grand Nord de l’Ontario, Greater Sudbury Utilities, Health Sciences North, and Science North) are members of the Sudbury Regional Buying Group. Member Agencies realize savings by combining individual requirements and seeking bids for larger volumes of goods and services. If the City of Greater Sudbury participates in these joint procurement opportunities, they will be posted on bids&

Notice of Participation in Buying Groups

This posting is a public notification that the City of Greater Sudbury, including Pioneer Manor, Greater Sudbury Fire Services, Greater Sudbury Paramedic Services, the Greater Sudbury Police Services Board, Greater Sudbury Public Library Board, City of Greater Sudbury Community Development Corporation, Greater Sudbury Housing Corporation and Sudbury Airport Community Development Corporation, intends to participate in one or more cooperative procurements conducted by the following Buying Groups:

  1. Government of Ontario   
  2. OECM – Ontario Education Collaborative Marketplace
  3. Metrolinx
  4. Local Authority Services (LAS) - Canoe Procurement Group  (Inc. Sourcewell)
  5. Police Cooperative Purchasing Group (PCPG) 
  6. Mohawk Medbuy
  7. Kinetic GPO
  8. Locate Alliance Consortium 

Contract Award Results

Contract award results can be found through bids&tenders.

Tip: Alter drop-down option from "Open" to "All" or "Awarded" to find posted results.
Note: The posting of contract awards may take up to 72 days after contract execution.

Tenders and results posted on the City’s site prior to March 29, 2019, will continue to be available through the search portal below.

Tenders and Request for Proposals

Request for Prequalification (RFPQ) ENG19-26 for Surface Treatment – Various Locations.

To download the complete Tender, click on the Download Tender button above.

Closing Date: March 25, 2019
Closing Time: 4:30PM
(Eastern Standard Time)

Notice of Prequalification – RFPQ ENG19-26 Request for General Contractor Prequalification For Surface Treatment Various Locations
Description of the Procurement:
The City of Greater Sudbury (“City”) is issuing a Request for Prequalification (RFPQ) ENG19-26 for Surface Treatment – Various Locations.
Procuring Entity Contact Information:
The City of Greater Sudbury, c/o Purchasing Section, 2nd Floor, Tom Davies Square, 200 Brady Street, Sudbury, ON, P3E 3L9 (address of the “City’s Purchasing Section” referenced in this Notice).
Information Meeting:
Bidders are requested to attend an Optional Information Meeting, on Wednesday, March 13, 2019 at 10:30 AM, in committee room C-13A, Tom Davies Square, 200 Brady Street, Sudbury.
The RFPQ document may be downloaded free of charge from the City of Greater Sudbury’s (the “City”) website at or may be picked up at the City of Greater Sudbury, Engineering Services Division, 3rd Floor, Tom Davies Square, 200 Brady Street, Box 5000, Station A, Sudbury, Ontario, P3A 5P3..  The City shall not be responsible for any notices and/or related prequalification not accessed directly from the City.
Unless otherwise stated herein, all capitalized terms in this Notice derive their meaning and usage from the City’s Purchasing By-law, which is available on the City’s website at
Scope of Work:
The City will be soliciting responses from prequalified Contractors for road reconstruction and infrastructure improvements in accordance with the terms and conditions set out in the Contract pursuant to the future Bid Solicitation.  The work will involve, but not be limited to, Granular ‘A’ overbuilding for double and single surface treatment, including asphalt placement, driveway tie-ins, road crossing culvert replacement, ditching, dust control.
Prequalification Submission Address and Closing Date and Time:
Prequalification submissions shall be submitted via email to or by fax to (705) 671-8118 or delivered in person or by courier using the address label-sheet provided by the City to the City’s Purchasing Section no later than by end of business day (4:30 PM) on March 25, 2019.  It is the sole responsibility of the Respondent to ensure that its submission was received by City’s Purchasing Section.  Submissions received late will be automatically rejected.
Communications with the City & Question Period:
See Section 4.0
Conditions for Participants:
Respondents must not be banned from bidding on City contracts at the Closing Date and Time.
Notice of Subjection to Agreement(s):
This procurement is subject to Chapter 5 of the Canadian Free Trade Agreement (CFTA).
Duration of the Contract:
It is anticipated that the subsequent Request for Tender will be issued in April or May 2019.  The Contractor shall begin work within one week of written instructions to do so and shall diligently prosecute his work on this Contract to completion by October 31, 2019, in accordance with Section 107-12 of the General Conditions.  Working days do not apply to this contract.
Period of Validity:
The Prequalification List will be valid for the 2019 calendar year, and further requests for prequalifications will not be issued.
The final Tender identified under this RFPQ will be provided only to the prequalified Bidders from this prequalification process.
Procurement Method:
Request for Prequalification, followed by Request for Tender.
The City’s selection of prequalified General Contractors for this Bid Solicitation will be based on an evaluation against set criteria indicated in Section 6.0 – Evaluation Process & Criteria.
Submissions are required to be submitted in English only.

For more general information, contact the department at:
705-674-4455 Extension 2464 or