Procurement Opportunities and Contract Awards

Procurements Opportunities

The City of Greater Sudbury’s open procurement opportunities are exclusively posted on bids&tenders.

As per the City’s Purchasing By-Law, contracts with a total acquisition cost of $100,000 or greater (unless exempt in Schedule A of the Purchasing By-Law or approved as a single/sole source by City Council) must be conducted via open competition and in accordance with applicable trade agreements.

Viewing of current procurement opportunities is free of charge. To participate in a procurement opportunity, a one-time or annual subscription fee is applicable. For more information or to register, visit bids&tenders. Once registered, companies can select a commodity category to receive opportunities from over 160 organizations.

Sudbury Regional Buying Group

The City of Greater Sudbury, along with other public sector organizations (currently: Cambrian College, Collège Boréal, Laurentian University, Rainbow District School Board, Conseil scolaire catholique du Nouvel-Ontario, Sudbury Catholic District School Board, Counseil scolaire public du Grand Nord de l’Ontario, Greater Sudbury Utilities, Health Sciences North, and Science North) are members of the Sudbury Regional Buying Group. Member Agencies realize savings by combining individual requirements and seeking bids for larger volumes of goods and services. If the City of Greater Sudbury participates in these joint procurement opportunities, they will be posted on bids&tenders.ca. 

Notice of Participation in Buying Groups

This posting is a public notification that the City of Greater Sudbury, including Pioneer Manor, Greater Sudbury Fire Services, Greater Sudbury Paramedic Services, the Greater Sudbury Police Services Board, Greater Sudbury Public Library Board, City of Greater Sudbury Community Development Corporation, Greater Sudbury Housing Corporation and Sudbury Airport Community Development Corporation, intends to participate in one or more cooperative procurements conducted by the following Buying Groups:

1. Government of Ontario   
2. OECM – Ontario Education Collaborative Marketplace
3. Metrolinx
4. Local Authority Services (LAS) - Canoe Procurement Group  (Inc. Sourcewell)
5. Police Cooperative Purchasing Group (PCPG) 
6. Mohawk Medbuy
7. Kinetic GPO
8. Locate Alliance Consortium 
    

Contract Award Results

Contract award results can be found through bids&tenders.

Tip: Alter drop-down option from "Open" to "All" or "Awarded" to find posted results.
Note: The posting of contract awards may take up to 72 days after contract execution.

Tenders and results posted on the City’s site prior to March 29, 2019, will continue to be available through the search portal below.

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Closing Date: February 14, 2019
Closing Time: 4:30 p.m.
(Eastern Standard Time)

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Notice of Pre-qualification – RFSQ 19-5

Description of the Procurement: 
Request for Supplier Qualification (RFSQ) 19-5, for Waste Collection

Procuring Entity Contact Information:
The City of Greater Sudbury, c/o Purchasing Section, 2^nd Floor, Tom Davies Square, 200 Brady Street, Sudbury, ON  P3E 3L9 (address of the “City’s Purchasing Section” referenced in this Notice).

Documentation:
Pre-qualification and Tender documentation may be downloaded free of charge from the City of Greater Sudbury’s (the “City”) website at www.greatersudbury.ca/tenders/ or may be picked up at the City’s Purchasing Section for a non-refundable fee of $20.00 (plus HST).  The City shall not be responsible for any notices and/or related pre-qualification or Tender documentation not accessed directly from the City.

Unless otherwise stated herein, all capitalized terms in this Notice derive their meaning and usage from the City’s Purchasing By-law, which is available on the City’s website at https://www.greatersudbury.ca/city-hall/by-laws/.

Goods or Services to be Procured:
The successful Bidder will be required to waste collection services in accordance with the terms and conditions set out in the Contract pursuant to this Bid Solicitation.  The successful Bidder shall be responsible for roadside waste collection and leaf & yard trimming collection for the City of Greater Sudbury. For estimated quantities, please refer to the draft Tender documentation included in the pre-qualification documentation.

Pre-qualification Submission Address and Closing Date:  
Pre-qualification submissions shall be submitted via email to tenders@greatersudbury.ca or by fax to (705) 671-8118 or delivered in person or by courier using the address label-sheet provided by the City to the City’s Purchasing Section no later than by end of business day (4:30pm) on Tuesday February 12^th, 2018.  It is the sole responsibility of the interested supplier to ensure that its submission was received by City’s Purchasing Section.  Submissions received late will be automatically rejected.

Communications with the City:
All communications with the City for this pre-qualification shall be in writing through the official point of contact, Dave Barrett, Purchasing Coordinator.  Verbal communications are not binding on the City.

Interested suppliers shall not contact any other persons including Members of Council, City employees or consultants retained by the City for this pre-qualification, which may result in disqualification from bidding on the eventual Bid Solicitation and any future Bid Solicitations.

 Interested suppliers must review the pre-qualification documentation and promptly report to the City and request clarification of any discrepancy, deficiency, ambiguity, error, inconsistency or omission contained in the pre-qualification documentation. To facilitate comprehensive responses, interested suppliers are encouraged to email their questions or clarification requests as soon as possible and no later than 12:00 p.m., on Friday February 1^st, 2019, to tenders@greatersudbury.ca or by fax to (705) 671-8118.  Nothing in this notice obligates the City to respond to any question or clarification request.

 Notice of Subjection to Agreement(s):
This procurement is subject to Chapter 5 of the Canadian Free Trade Agreement (CFTA) and Chapter 19 of the Canada-European Union Comprehensive Economic and Trade Agreement (CETA).

Timeline for Delivery of Goods or Services / Duration of the Contract:
The term of the Contract to be entered into pursuant to this Bid Solicitation shall be for seven (7) years. The contract for all Service Delivery Areas shall commence no earlier than January 30, 2021.

 Options:
The option to extend the contract or contract options on a month to month basis for an additional twelve (12) months (January 30, 2028 to January 27, 2029) will be at the City’s sole discretion and subject to satisfactory performance.

 Criteria and Limitations:
(a)      Prequalification Criteria: The prequalification process will include an assessment of performance in a number of areas including, but not limited to experience, previous work history, and health & safety. Submissions will be evaluated and scored in accordance with the Chart below.

Line	Prequalification Criteria	PASS/FAIL Items 1 to 8 Scores for Items 9 to 13
1.	Prequalification Statement – Bidders must review, complete and submit the three enclosed pages.	PASS/FAIL
2.	Bank Reference – Letter from the Bidder’s current bank addressed to the City of Greater Sudbury, attesting to the Bidders financial capability to complete this service	PASS/FAIL
3.	Insurance – Letter from the Bidder’s Insurance Company addressed to the City of Greater Sudbury stating that if you are successful you will possess the stipulated insurance requirements.	PASS/FAIL
4.	Bonding Verification – Letter from the Bidder’s bonding company confirming the surety’s relationship with the Bidder and their willingness to provide the required bonding for this service.	PASS/FAIL
5.	ECA - Submission of the Bidder’s Provincial Environmental Compliance Approval for a Waste Management System	PASS/FAIL
6.	CVOR - Submission of the Bidders’s valid Commercial Vehicle Operators (CVOR) certificate with a rating of “Satisfactory or better – less than 30%”.	PASS/FAIL
7.	WSIB in Good Standing	PASS/FAIL
8.	H&S - Health and Safety Policy and Program (Manual) for Waste Collection Services	PASS/FAIL
9.	Experience – Company’s experience in the waste collection field. Provide a minimum of three examples on the forms provided.  Do not provide experience details that ended prior to 2009.	40
10.	References – Bidder must provide references for the three examples provided in item 9	15
11.	Vehicles - List of relevant vehicles to be provided by the bidder in the performance of the services.	15
12.	Equipment - List of relevant equipment to be provided by the bidder in the performance of the services.	15
13	Key Personnel - Experience of key personnel provided by the bidder in the performance of the services.	15
	TOTAL	100

In order to prequalify, you must pass all mandatory requirements noted as “pass or fail” (Items 1 to 8). You must also achieve a minimum total combined score of 80% or 80 points for the other criteria listed above (items 9 to 13) in order to be pre-qualified to bid the tender.

Procurement Method:
Request for Supplier Qualification followed by a Request for Tender.

The City’s selection of pre-qualified Supplier(s) for this Bid Solicitation will be based on the Lowest Compliant Bid.

Negotiations may occur where Bids received in response to a Bid Solicitation exceed the Council Approved Budget or if the Lowest Compliant Bids from two or more Bidders are identical in Total Acquisition Cost or unit price.

The procurement will not involve electronic auction.

Language:
Submissions are required to be submitted in English only.

 

 

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