Procurement Opportunities and Contract Awards

Procurements Opportunities

The City of Greater Sudbury’s open procurement opportunities are exclusively posted on bids&tenders.

As per the City’s Purchasing By-Law, contracts with a total acquisition cost of $100,000 or greater (unless exempt in Schedule A of the Purchasing By-Law or approved as a single/sole source by City Council) must be conducted via open competition and in accordance with applicable trade agreements.

Viewing of current procurement opportunities is free of charge. To participate in a procurement opportunity, a one-time or annual subscription fee is applicable. For more information or to register, visit bids&tenders. Once registered, companies can select a commodity category to receive opportunities from over 160 organizations.

Sudbury Regional Buying Group

The City of Greater Sudbury, along with other public sector organizations (currently: Cambrian College, Collège Boréal, Laurentian University, Rainbow District School Board, Conseil scolaire catholique du Nouvel-Ontario, Sudbury Catholic District School Board, Counseil scolaire public du Grand Nord de l’Ontario, Greater Sudbury Utilities, Health Sciences North, and Science North) are members of the Sudbury Regional Buying Group. Member Agencies realize savings by combining individual requirements and seeking bids for larger volumes of goods and services. If the City of Greater Sudbury participates in these joint procurement opportunities, they will be posted on bids&tenders.ca. 

Notice of Participation in Buying Groups

This posting is a public notification that the City of Greater Sudbury, including Pioneer Manor, Greater Sudbury Fire Services, Greater Sudbury Paramedic Services, the Greater Sudbury Police Services Board, Greater Sudbury Public Library Board, City of Greater Sudbury Community Development Corporation, Greater Sudbury Housing Corporation and Sudbury Airport Community Development Corporation, intends to participate in one or more cooperative procurements conducted by the following Buying Groups:

1. Government of Ontario   
2. OECM – Ontario Education Collaborative Marketplace
3. Metrolinx
4. Local Authority Services (LAS) - Canoe Procurement Group  (Inc. Sourcewell)
5. Police Cooperative Purchasing Group (PCPG) 
6. Mohawk Medbuy
7. Kinetic GPO
8. Locate Alliance Consortium 
    

Contract Award Results

Contract award results can be found through bids&tenders.

Tip: Alter drop-down option from "Open" to "All" or "Awarded" to find posted results.
Note: The posting of contract awards may take up to 72 days after contract execution.

Tenders and results posted on the City’s site prior to March 29, 2019, will continue to be available through the search portal below.

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To download the complete Tender, click on the Download Tender button above.

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Closing Date: January 30, 2019
Closing Time: 4:30 p.m.
(Eastern Standard Time)

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Description of the Procurement:

Request for Supplier Qualification (Multi-Use List) (RFSQ) ENG19-15 for Pavement Rehabilitation.

Procuring Entity Contact Information:

The City of Greater Sudbury, c/o Purchasing Section, 2^nd Floor, Tom Davies Square, 200 Brady Street, Sudbury, ON  P3E 3L9 (address of the “City’s Purchasing Section” referenced in this Notice).

Information Meeting

Bidders are requested to attend an optional Information Meeting, on Friday, January 18, 2019, at 10:00 AM in C-13B.

Documentation:

Prequalification may be downloaded free of charge from the City of Greater Sudbury’s (the “City”) website at www.greatersudbury.ca/tenders/ or may be picked up at the City of Greater Sudbury, Engineering Services Division, 3^rd Floor, Tom Davies Square, 200 Brady Street, Box 5000, Station A, Sudbury, Ontario, P3A 5P3..  The City shall not be responsible for any notices and/or related prequalification not accessed directly from the City.

Unless otherwise stated herein, all capitalized terms in this Notice derive their meaning and usage from the City’s Purchasing By-law, which is available on the City’s website at https://www.greatersudbury.ca/city-hall/by-laws/.

Scope of Work:

The successful Bidder will be capable of performing the following works:

• Partial or Full Depth Asphalt Removal by Milling
• Remove and Replace Concrete Curb and Sidewalk
• Install new Concrete Curb and Sidewalk
• Culvert Installation by Open Cut
• In-Place Full Depth Reclamation of Bituminous Pavement & Underlying Granular
• Granular ‘A’ Overbuilding
• Concrete Box Culvert Installation
• Hot Mix Asphalt
• Sodding and Topsoil
• Ditching

Prequalification Submission Address and Closing Date:

Prequalification submissions shall be submitted via email to tenders@greatersudbury.ca or by fax to (705) 671-8118 or delivered in person or by courier using the address label-sheet provided by the City to the City’s Purchasing Section no later than by end of business day (4:30 PM) on Wednesday, January 30, 2019.  It is the sole responsibility of the interested supplier to ensure that its submission was received by City’s Purchasing Section.  Submissions received late will be automatically rejected.

Communications with the City:

All communications with the City for this prequalification shall be in writing through the official point of contact, Krista Trafford.  Verbal communications are not binding on the City.

Interested suppliers shall not contact any other persons including Members of Council, City employees or consultants retained by the City for this prequalification, which may result in disqualification from bidding on the eventual Bid Solicitation and any future Bid Solicitations.

Interested suppliers must review the prequalification documentation and promptly report to the City and request clarification of any discrepancy, deficiency, ambiguity, error, inconsistency or omission contained in the prequalification documentation. To facilitate comprehensive responses, interested suppliers are encouraged to email their questions or clarification requests as soon as possible and no later than 4:30 PM on Wednesday, January 23, 2019 to tenders@greatersudbury.ca or by fax to (705) 671-8118.  Nothing in this notice obligates the City to respond to any question or clarification request.

Notice of Subjection to Agreement(s):

This procurement is subject to Chapter 5 of the Canadian Free Trade Agreement (CFTA).

Timeline for Delivery of Goods or Services / Duration of the Contract:

The Contractor shall begin work within one week of written instructions to do so and shall diligently prosecute his work on this Contract to completion by [To Be Determined], in accordance with Section 107-12 of the General Conditions.  Working days do not apply to this contract.

Criteria and Limitations:

Prequalification Criteria:

The Prequalification submissions will be evaluated and scored in accordance with the chart below:

 Prequalification Criteria:

 

Line	Prequalification Criteria	Line Scoring Criteria
1.	Bank Reference – Letter from the Bidder’s current bank addressed to the City of Greater Sudbury, attesting to the Bidders financial capability to complete this contract	Pass/Fail
2.	Bonding Verification – Letter from the Bidder's bonding company confirming the surety's relationship with the Bidder and their willingness to provide the required bonding for this contract.	Pass/Fail
3.	Insurance – Letter from the Bidder’s Insurance Company addressed to the City of Greater Sudbury stating that if you are successful you will possess the stipulated insurance requirements.	Pass/Fail
4.	WSIB in Good Standing	Pass/Fail
5.	Experience – Category A) A written schedule of similar contracts with a tender value over $1,000,000 successfully completed by the Bidder in the previous three (3) years. Category B) A written schedule of similar contracts with a tender value over $3,000,000 successfully completed by the Bidder in the previous three (3) years. Category C) A written schedule of similar contracts with a tender value over $5,000,000 successfully completed by the Bidder in the previous three (3) years.	A. 40   B. 40   C.40
6.	References – For the contracts listed in line 5, provide the value of each contract, the name of the owner, and the name and telephone number of the owner's contact person who is willing and able to attest to the Bidder's capability to perform this contract work.	30
7.	Contract Management Team – Contract management structure and CV’s of the Contract Management Team (i.e. project manager, site superintendent and lead foreman) for this contract work.  The CV’s must include the name, qualifications, and experience of each individual.	30

 

Total Category A Total Category B Total Category C

/100 /100 /100

In order to prequalify, you must pass the mandatory requirements noted as “pass or fail” (Items 1 - 4).  You must also achieve a minimum score of 60% from the other criteria listed above (items 5a or 5b or 5c, 6, 7) in order to be considered for the next stage of the process, which will be the tender process.  In addition, the prequalification is divided into three (3) categories based on experience.  Each category will be considered separately.

Period of Validity:

The prequalification list will be valid for the 2019 calendar year and further requests for suppliers to apply on this list will not be published.

Procurement Method:

Request for Supplier Qualification followed by a Request for Tender.

The City’s selection of prequalified Supplier(s) for this Bid Solicitation will be based on an evaluation against set criteria.

Negotiations may occur where Bids received in response to a Bid Solicitation exceed the Council Approved Budget or if the Lowest Compliant Bids from two or more Bidders are identical in Total Acquisition Cost or unit price.

The procurement will not involve electronic auction.

Language:

Submissions are required to be submitted in English only.

 

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