Procurement Opportunities and Contract Awards

Procurements Opportunities

The City of Greater Sudbury’s open procurement opportunities are exclusively posted on bids&tenders.

As per the City’s Purchasing By-Law, contracts with a total acquisition cost of $100,000 or greater (unless exempt in Schedule A of the Purchasing By-Law or approved as a single/sole source by City Council) must be conducted via open competition and in accordance with applicable trade agreements.

Viewing of current procurement opportunities is free of charge. To participate in a procurement opportunity, a one-time or annual subscription fee is applicable. For more information or to register, visit bids&tenders. Once registered, companies can select a commodity category to receive opportunities from over 160 organizations.

Sudbury Regional Buying Group

The City of Greater Sudbury, along with other public sector organizations (currently: Cambrian College, Collège Boréal, Laurentian University, Rainbow District School Board, Conseil scolaire catholique du Nouvel-Ontario, Sudbury Catholic District School Board, Counseil scolaire public du Grand Nord de l’Ontario, Greater Sudbury Utilities, Health Sciences North, and Science North) are members of the Sudbury Regional Buying Group. Member Agencies realize savings by combining individual requirements and seeking bids for larger volumes of goods and services. If the City of Greater Sudbury participates in these joint procurement opportunities, they will be posted on bids&

Notice of Participation in Buying Groups

This posting is a public notification that the City of Greater Sudbury, including Pioneer Manor, Greater Sudbury Fire Services, Greater Sudbury Paramedic Services, the Greater Sudbury Police Services Board, Greater Sudbury Public Library Board, City of Greater Sudbury Community Development Corporation, Greater Sudbury Housing Corporation and Sudbury Airport Community Development Corporation, intends to participate in one or more cooperative procurements conducted by the following Buying Groups:

  1. Government of Ontario   
  2. OECM – Ontario Education Collaborative Marketplace
  3. Metrolinx
  4. Local Authority Services (LAS) - Canoe Procurement Group  (Inc. Sourcewell)
  5. Police Cooperative Purchasing Group (PCPG) 
  6. Mohawk Medbuy
  7. Kinetic GPO
  8. Locate Alliance Consortium 

Contract Award Results

Contract award results can be found through bids&tenders.

Tip: Alter drop-down option from "Open" to "All" or "Awarded" to find posted results.
Note: The posting of contract awards may take up to 72 days after contract execution.

Tenders and results posted on the City’s site prior to March 29, 2019, will continue to be available through the search portal below.

Tenders and Request for Proposals

Contract CDD18-245, RFSO for the Supply and Delivery of Ride Cards and Transfers for Greater Sudbury Transit

Closing Date: December 19, 2018
Closing Time: 1:30 PM
(Eastern Standard Time)

Notice of Procurement – Contract CDD18-245

Description of the Procurement: 

Contract CDD18-245, RFSO for the Supply and Delivery of Ride Cards and Transfers for Greater Sudbury Transit

Procuring Entity Contact Information:

The City of Greater Sudbury, c/o Purchasing Section, 2nd Floor, Tom Davies Square, 200 Brady Street, Sudbury, ON  P3E 3L9  (address of the “City’s Purchasing Section” referenced in this Notice).


RFSO documentation may be downloaded free of charge from the City of Greater Sudbury’s (the “City”) website at or may be picked up at the City’s Purchasing Section for a non-refundable fee of $10.00 (plus HST).  The City shall not be responsible for any notices and/or related Tender documentation not accessed directly from the City. 

Unless otherwise stated herein, all capitalized terms in this Notice derive their meaning and usage from the City’s Purchasing By-law, which is available on the City’s website at

Goods to be Procured: 

The successful Bidder will be required to supply and deliver Ride Cards and Transfers in accordance with the terms and conditions set out in the Contract pursuant to this Bid Solicitation.  For estimated quantities, please refer to the RFSO documentation.  This RFSO will be awarded to One (1) bidder only.

Brief Description of Conditions for Participation:

Bidders shall meet the following mandatory requirements:
a) Bidders must meet the specifications for Ride Cards and Transfers as indicated in the specifications of the RFSO document.

b)  Bidders must submit a sample of your Ride Card and Transfer with their RFSO submission.

Bidders must fully review the RFSO documentation for the full description of all mandatory requirements for this procurement.  Failure to meet the mandatory requirements shall result in automatic rejection from the Bid Solicitation. 

Bid Submission Address and Closing Date:

Bids shall be submitted in a sealed envelope or package using the completed address label sheet provided by the City to the City’s Purchasing Section no later than 1:30pm (our time) on Wednesday, December 19th, 2018.   It is the sole responsibility of the Bidder to ensure that its submission was received by City’s Purchasing Section.  Submissions received late will be automatically rejected.


Opening of Bid Submissions:

Bids will be opened at the City’s Tender opening meeting on the closing date provided above at 2:30pm on the 1st Floor in Committee Room C-13A at Tom Davies Square, 200 Brady Street, Sudbury.  Results will be posted to the City’s Tender web page within three (3) business days of the Tender opening.

Communications with the City:

All communications with the City for this Bid Solicitation shall be in writing through the official point of contact, Leigh Lesar, Purchasing Coordinator.  Verbal communications are not binding on the City.

Bidders shall not contact any other persons including Members of Council, City employees or consultants retained by the City for this Bid Solicitation, which may result in disqualification from bidding on the current and any future Bid Solicitations. 

Bidders must review the Tender documentation and promptly report to the City and request clarification of any discrepancy, deficiency, ambiguity, error, inconsistency or omission contained in the tender documentation.  To facilitate comprehensive responses, Bidders are encouraged to email their questions no later than 12:00 noon, Tuesday,  December 11th, 2018 to or by fax to (705) 671-8118.  Nothing in this notice obligates the City to respond to any question or clarification request.

Notice of Subjection to Agreement(s):

This procurement is subject to Chapter 5 of the Canadian Free Trade Agreement (CFTA)

Timeline for Delivery of Goods or Services / Duration of the Contract:

 The initial term of the Contract to be entered into pursuant to this Bid Solicitation will be for three (3) years, as follows:

Year 1 – Authorization to proceed to December 31st, 2019
Year 2 – January 1st, 2020 to December 31st, 2020
Year 3 – January 1st, 2021 to December 31st, 2021

Rates will be firm for the first year of the contract.  Rates in Year 2 will be in accordance with the increase or decrease of the CPI, All Items (Ontario) based upon the previous twelve (12) months with the base rate month being (October).


The option year(s) will be from:

Year 4 – January 1st, 2022 to December 31st, 2022
Year 5 – January 1st, 2023 to December 31st, 2023

The option to extend the Contract for two (2) additional one (1) year periods will be at the City’s sole discretion, subject to satisfactory performance, based on the same terms and conditions and in accordance with increase or decrease of the CPI, all items (Ontario) based on the previous twelve (12) months with the base rate month (October).

Procurement Method:

Request for Standing Offer (RFSO)

The City’s selection of Supplier(s) for this Bid Solicitation will be based on the Lowest Compliant Bid

Negotiations may occur where Bids received in response to a Bid Solicitation exceed the Council Approved Budget or if the Lowest Compliant Bids from two or more Bidders are identical in Total Acquisition Cost or unit price.  

The procurement will not involve electronic auction.


Submissions are required to be submitted in English only.

For more general information, contact the department at:
705-674-4455 Extension 2464 or