Procurement Opportunities and Contract Awards

Procurements Opportunities

The City of Greater Sudbury’s open procurement opportunities are exclusively posted on bids&tenders.

As per the City’s Purchasing By-Law, contracts with a total acquisition cost of $100,000 or greater (unless exempt in Schedule A of the Purchasing By-Law or approved as a single/sole source by City Council) must be conducted via open competition and in accordance with applicable trade agreements.

Viewing of current procurement opportunities are free of charge. To participate in a procurement opportunity, a one-time or annual subscription fee is applicable. For more information or to register, visit bids&tenders. Once registered, companies can select a commodity category to receive opportunities from over 160 organizations.

Notice of Participation in Buying Groups

Sudbury Regional Buying Group
The City of Greater Sudbury, along with other public sector organizations (currently: Cambrian College, Collège Boréal, Laurentian University, Rainbow District School Board, Conseil scolaire catholique du Nouvel-Ontario, Sudbury Catholic District School Board, Counseil scolaire public du Grand Nord de l’Ontario, Greater Sudbury Utilities, Health Sciences North, and Science North) are members of the Sudbury Regional Buying Group. Member Agencies realize savings by combining individual requirements and seeking bids for larger volumes of goods and services. If the City of Greater Sudbury participates in these joint procurement opportunities, they will be posted on bids&tenders.ca

This posting is a public notification that the City of Greater Sudbury, including Pioneer Manor, Greater Sudbury Fire Services, Greater Sudbury Paramedic Services, the Greater Sudbury Police Services Board, Greater Sudbury Public Library Board, City of Greater Sudbury Community Development Corporation, Greater Sudbury Housing Corporation and Sudbury Airport Community Development Corporation, intends to participate in one or more cooperative procurements conducted by the following Buying Groups:

  1. Government of Ontario   
  2. OECM – Ontario Education Collaborative Marketplace
  3. Metrolinx
  4. Local Authority Services (LAS) - Canoe Procurement Group  (Inc. Sourcewell)
  5. Police Cooperative Purchasing Group (PCPG) 
  6. Mohawk Medbuy
  7. Kinetic GPO

Contract Award Results

Contract award results can be found through bids&tenders.

Tip: Alter drop down option from "Open" to "All" or "Awarded" to find posted results.
Note: The posting of contract awards may take up to 72 days after contract execution.

Tenders and results posted on the City’s site prior to March 29, 2019 will continue to be available through the search portal below.


Tenders and Request for Proposals

Contract CPS18-162, Tender for the Supply, Delivery and installation of LED Lighting Fixtures at Various Parking Lot Locations



Closing Date: July 31, 2018
Closing Time: 1:30 P.M.
(Eastern Standard Time)


Notice of Procurement – Contract CPS18-162

Description of the Procurement:

Contract CPS18-162, Tender for the Supply, Delivery and installation of LED Lighting Fixtures at Various Parking Lot Locations

Procuring Entity Contact Information:

The City of Greater Sudbury, c/o Purchasing Section, 2nd Floor, Tom Davies Square, 200 Brady Street, Sudbury, ON P3E 3L9 (address of the “City’s Purchasing Section” referenced in this Notice).

Documentation:

Tender documentation may be downloaded free of charge from the City of Greater Sudbury’s (the “City”) website at www.greatersudbury.ca/tenders/ or may be picked up at the City’s Purchasing Section for a non-refundable fee of $10.00 (plus HST). The City shall not be responsible for any notices and/or related Tender documentation not accessed directly from the City.

Unless otherwise stated herein, all capitalized terms in this Notice derive their meaning and usage from the City’s Purchasing By-law, which is available on the City’s website at https://www.greatersudbury.ca/city-hall/by-laws/.

Goods or Services to be Procured:

The City of Greater Sudbury (the “City”) is seeking Bids from qualified Suppliers for the supply, delivery and installation of LED lighting fixtures at various parking lot locations. The Work is more fully described in the reference documents such as Terms of Reference, Scope of Work and Specifications attached or linked electronically to this Bid Solicitation. For estimated quantities, please refer to the Tender documentation.

Brief Description of Conditions for Participation: 

Bidders shall meet the following mandatory requirements:

  1. Bidders are requested to attend an optional Information Meeting at Tom Davies Square, 200 Brady St. in the main atrium foyer on the main floor at 10:00am on Friday, July 6, 2018. We will proceed to a site visit of the parking lots listed in Schedule 2, Terms of Reference.
  1. The Bidder should clearly address in their Tender all required information per Schedule 2 and Schedule 3.
  2. Each Bidder shall submit a bid deposit as described in section 2.12 Bid Deposit.

Bidders must fully review the Tender documentation for the full description of all mandatory requirements for this procurement. Failure to meet the mandatory requirements shall result in automatic rejection from the Bid Solicitation.                                                             

Bid Submission Address and Closing Date:

Bids shall be submitted in a sealed envelope or package using the completed address label sheet provided by the City to the City’s Purchasing Section, 2nd Floor, Tom Davies Square, 200 Brady Street, Sudbury no later than 1:30 p.m. (our time) on Wednesday, July 18, 2018.

It is the sole responsibility of the Bidder to ensure that its submission was received by City’s Purchasing Section. Submissions received late will be automatically rejected.

Opening of Bid Submissions:

Bids will be opened at the City’s Tender opening meeting on the closing date provided above at 2:30pm on the 1st Floor in Committee Room C-13A at Tom Davies Square, 200 Brady Street, Sudbury. Results will be posted to the City’s Tender web page http://www.greatersudbury.ca/business/tenders-purchasing/tenders/ within three (3) business days of the Tender opening.

Communications with the City:

The official point of contact for this Bid Solicitation is Adam Cole, Purchasing Coordinator and all communications with the City during the procurement process shall be through the official point of contact. Bidders shall not contact any other persons including Members of Council, City employees or consultants retained by the City regarding this Tender. In accordance with the City’s Purchasing By-Law, a Bidder may be disqualified from bidding on the current and any future Bid Solicitations where the Bidder, its employees or anyone involved in preparing its Bid engages in any form of communication, discussion or lobbying of any form with Members of Council, City employees or consultants retained by the City to seek to influence the outcome of the procurement process or the award.

All communications with the official point of contact shall be in writing. Verbal communications will not be binding on the City. Bidders shall review the Bid Solicitation and shall promptly report and request clarification of any discrepancy, deficiency, ambiguity, error, inconsistency or omission contained therein.

To facilitate comprehensive responses, Bidders are encouraged to email their questions or clarification requests as soon as possible and no later than 12:00pm our time on Tuesday, July 10, 2018 to tenders@greatersudbury.ca or by fax to (705) 671-8118. Nothing herein shall obligate the City to respond to any question or clarification request.

Notice of Subjection to Agreement(s):

Not applicable.

Timeline for Delivery of Goods or Services / Duration of the Contract:

The work shall be completed by Wednesday, October 31, 2018.

Time will be of the essence with respect to the completion of the Work described herein.

Options:

Not applicable

Procurement Method:

Request for Tender

The City’s selection of Supplier(s) for this Bid Solicitation will be based on the Lowest Compliant Bid

Negotiations may occur where Bids received in response to a Bid Solicitation exceed the Council Approved Budget or if the Lowest Compliant Bids from two or more Bidders are identical in Total Acquisition Cost or unit price.  

The procurement will not involve electronic auction.

Language:

Submissions are required to be submitted in English only.



For more general information, contact the department at:
705-674-4455 Extension 2464 or
email tenders@greatersudbury.ca