Procurement opportunities posted after March 29, 2019 can be found through bids&tenders, a convenient, electronic tendering platform that will allow you to review tenders and submit bids and proposals online.
To register on bids&tenders, click here.
Vendor's Demonstration Sessions
Vendors requiring information and/or assistance with bids&tenders or would like to book a demonstration may contact Stephanie Rocca, Purchasing Agent at (705) 674-4455, Ext. 2130. A vendor demonstration video is available for viewing at:
The City of Greater Sudbury, along with other public sector organizations (currently: Cambrian College, Collège Boréal, Laurentian University, Rainbow District School Board, Conseil scolaire catholique du Nouvel-Ontario, Sudbury Catholic District School Board, Counseil scolaire public du Grand Nord de l’Ontario, Greater Sudbury Utilities, Health Sciences North, and Science North) are members of the Sudbury Regional Buying Group. Member Agencies realize savings by combining individual requirements and seeking bids for larger volumes of goods and services. If the City of Greater Sudbury participates in these procurement opportunities, they will be posted on bids&tenders.ca.
Notice of Participation in Buying Groups
This posting is a public notification that for the year (2021), the City of Greater Sudbury, including Pioneer Manor, Greater Sudbury Fire Services, Greater Sudbury Paramedic Services, the Greater Sudbury Police Services Board, Greater Sudbury Public Library Board, City of Greater Sudbury Community Development Corporation, Greater Sudbury Housing Corporation and Sudbury Airport Community Development Corporation, intends to participate in one or more procurements conducted by the following buying groups:
- MGS – Ministry of Government and Consumer Services: www.doingbusiness.mgs.gov.on.ca
- OECM – Ontario Education Collaborative Marketplace: www.oecm.ca
- Metrolinx: www.metrolinx.com/en/projectsandprograms/tpi/tpi.aspx
- Local Authority Services (LAS): www.las.on.ca
- Police Cooperative Purchasing Group (PCPG): www.oacp.on.ca/careers-policing-links/police-cooperative-purchasing-group-pcpg
- Mohawk Medbuy www.mohawkmedbuy.ca
Tenders posted on the City’s site prior to the move to bids&tenders will continue to be submitted through the current process.
Have questions about the current process? Read more about the process on our bidder's information page.
and Request for Proposals
Request for Prequalification (RFPQ) ENG19-26 for Surface Treatment – Various Locations.
To download the complete Tender, click on the Download Tender button above.
Closing Date: March 25, 2019
Closing Time: 4:30PM
(Eastern Standard Time)
Notice of Prequalification – RFPQ ENG19-26 Request for General Contractor Prequalification For Surface Treatment Various Locations
Description of the Procurement:
The City of Greater Sudbury (“City”) is issuing a Request for Prequalification (RFPQ) ENG19-26 for Surface Treatment – Various Locations.
Procuring Entity Contact Information:
The City of Greater Sudbury, c/o Purchasing Section, 2nd Floor, Tom Davies Square, 200 Brady Street, Sudbury, ON, P3E 3L9 (address of the “City’s Purchasing Section” referenced in this Notice).
Bidders are requested to attend an Optional Information Meeting, on Wednesday, March 13, 2019 at 10:30 AM, in committee room C-13A, Tom Davies Square, 200 Brady Street, Sudbury.
The RFPQ document may be downloaded free of charge
from the City of Greater Sudbury’s (the “City”) website at www.greatersudbury.ca/tenders/
or may be picked up at the City of Greater Sudbury, Engineering Services Division, 3rd
Floor, Tom Davies Square, 200 Brady Street, Box 5000, Station A, Sudbury, Ontario, P3A 5P3.. The City shall not be responsible for any notices and/or related prequalification not accessed directly from the City.
Scope of Work:
The City will be soliciting responses from prequalified Contractors for road reconstruction and infrastructure improvements in accordance with the terms and conditions set out in the Contract pursuant to the future Bid Solicitation. The work will involve, but not be limited to, Granular ‘A’ overbuilding for double and single surface treatment, including asphalt placement, driveway tie-ins, road crossing culvert replacement, ditching, dust control.
Prequalification Submission Address and Closing Date and Time:
Prequalification submissions shall be submitted via email to email@example.com
or by fax to (705) 671-8118 or delivered in person or by courier using the address label-sheet provided by the City to the City’s Purchasing Section no later than by end of business day (4:30 PM) on March 25, 2019
. It is the sole responsibility of the Respondent to ensure that its submission was received by City’s Purchasing Section. Submissions received late will be automatically rejected.
Communications with the City & Question Period:
See Section 4.0
Conditions for Participants:
Respondents must not be banned from bidding on City contracts at the Closing Date and Time.
Notice of Subjection to Agreement(s):
This procurement is subject to Chapter 5 of the Canadian Free Trade Agreement (CFTA).
Duration of the Contract:
It is anticipated that the subsequent Request for Tender will be issued in April or May 2019. The Contractor shall begin work within one week of written instructions to do so and shall diligently prosecute his work on this Contract to completion by October 31, 2019, in accordance with Section 107-12 of the General Conditions. Working days do not apply to this contract.
Period of Validity:
The Prequalification List will be valid for the 2019 calendar year, and further requests for prequalifications will not be issued.
The final Tender identified under this RFPQ will be provided only to the prequalified Bidders from this prequalification process.
Request for Prequalification, followed by Request for Tender.
The City’s selection of prequalified General Contractors for this Bid Solicitation will be based on an evaluation against set criteria indicated in Section 6.0 – Evaluation Process & Criteria.
Submissions are required to be submitted in English only.
All Tenders and Request for Proposals are to be dropped off at the
Purchasing Section at Tom Davies Square, 2nd Floor
For more general information, contact the department at:
705-674-4455 Extension 2497 or 2501 or