Tenders and Results

Procurement Opportunities

Procurement opportunities posted after March 29, 2019 can be found through bids&tenders, a convenient, electronic tendering platform that will allow you to review tenders and submit bids and proposals online. 

To register on bids&tenders, click here.

Vendor's Demonstration Sessions

Vendors requiring information and/or assistance with bids&tenders or would like to book a demonstration may contact Stephanie Rocca, Purchasing Agent at (705) 674-4455, Ext. 2130. A vendor demonstration video is available for viewing at:

https://attendee.gotowebinar.com/rt/3117710696935951619

Cooperative Purchasing

The City of Greater Sudbury, along with other public sector organizations (currently: Cambrian College, Collège Boréal, Laurentian University, Rainbow District School Board, Conseil scolaire catholique du Nouvel-Ontario, Sudbury Catholic District School Board, Counseil scolaire public du Grand Nord de l’Ontario, Greater Sudbury Utilities, Health Sciences North, and Science North) are members of the Sudbury Regional Buying Group. Member Agencies realize savings by combining individual requirements and seeking bids for larger volumes of goods and services. If the City of Greater Sudbury participates in these procurement opportunities, they will be posted on bids&tenders.ca

Notice of Participation in Buying Groups

This posting is a public notification that for the year (2021), the City of Greater Sudbury, including Pioneer Manor, Greater Sudbury Fire Services, Greater Sudbury Paramedic Services, the Greater Sudbury Police Services Board, Greater Sudbury Public Library Board, City of Greater Sudbury Community Development Corporation, Greater Sudbury Housing Corporation and Sudbury Airport Community Development Corporation, intends to participate in one or more procurements conducted by the following buying groups:

  1. MGS – Ministry of Government and Consumer Services: www.doingbusiness.mgs.gov.on.ca
  2. OECM – Ontario Education Collaborative Marketplace: www.oecm.ca
  3. Metrolinx: www.metrolinx.com/en/projectsandprograms/tpi/tpi.aspx
  4. Local Authority Services (LAS): www.las.on.ca
  5. Police Cooperative Purchasing Group (PCPG): www.oacp.on.ca/careers-policing-links/police-cooperative-purchasing-group-pcpg
  6. Mohawk Medbuy www.mohawkmedbuy.ca

Archived Tenders

Tenders posted on the City’s site prior to the move to bids&tenders will continue to be submitted through the current process.

Have questions about the current process? Read more about the process on our bidder's information page.


Tenders and Request for Proposals

Contract ISD19-2, Request for Proposal for City Wide Water Meter and Advanced Metering Infrastructure (AMI) System and Installation Project



Closing Date: April 2, 2019
Closing Time: 1:30 p.m.
(Eastern Standard Time)


Notice of Procurement – Contract ISD19-2

Description of the Procurement: 

Request for Proposal for City Wide Water Meter and Advanced Metering Infrastructure (AMI) System and Installation Project

Procuring Entity Contact Information:

The City of Greater Sudbury, c/o Purchasing Section, 2nd Floor, Tom Davies Square, 200 Brady Street, Sudbury, ON  P3E 3L9  (address of the “City’s Purchasing Section” referenced in this Notice).

Documentation:

Proposal documentation may be downloaded free of charge from the City of Greater Sudbury’s (the “City”) website at www.greatersudbury.ca/tenders/ or may be picked up at the City’s Purchasing Section for a non-refundable fee of $10.00 (plus HST).  The City shall not be responsible for any notices and/or related Proposal documentation not accessed directly from the City. 

Unless otherwise stated herein, all capitalized terms in this Notice derive their meaning and usage from the City’s Purchasing By-law, which is available on the City’s website at https://www.greatersudbury.ca/city-hall/by-laws/.

Goods or Services to be Procured: 

The successful Proponent(s) will be required to supply and install an Advanced Metering Infrastructure System (AMI) on the City’s existing and new water meters in accordance with the terms and conditions set out in the Contract pursuant to this Bid Solicitation. The new water meters and water meter parts will be procured through a separate Contract, those products will be supplied to and installed by the Proponent on a consignment basis.  For estimated quantities, please refer to the RFP documentation detailed herein.

Brief Description of Conditions for Participation:  

  1. Proponents are asked to attend an Optional information meeting on Wednesday, February 27th, 2019 at 10:00 a.m., in boardroom C-12 on the main floor at Tom Davies Square, 200 Brady St, Sudbury
  2. Proponents shall submit a bid deposit with their Proposal, as described in Part 2-Information for Proponents section 2.14 Bid Deposit.
  3. Proponents should clearly address in their proposal all required information per Schedule 2 (Specifications), Schedule 3 (Proposal Submission Requirements), Schedule 5 (Forms) and Schedule 6 (Proposal Bid Forms) of the RFP.

Proponents must fully review the RFP documentation for the full description of all mandatory requirements for this procurement.  Failure to meet the mandatory requirements shall result in automatic rejection from the Bid Solicitation. 

Bid Submission Address and Closing Date:

Bids shall be submitted in a sealed envelope or package using the completed address label sheet provided by the City to the City’s Purchasing Section no later than 1:30 p.m. (our time) Thursday March 21st, 2019.  It is the sole responsibility of the Proponent to ensure that its submission was received by City’s Purchasing Section.  Submissions received late will be automatically rejected.

Opening of Bid Submissions:

Bids will be opened at the City’s Tender opening meeting on the closing date provided above at 2:30pm on the 1st Floor in Committee Room C-13A at Tom Davies Square, 200 Brady Street, Sudbury. Only the names of Proponents having submitted a Proposal in response to this Bid Solicitation shall be read out at this time. Results will be posted to the City’s Tender web page http://www.greatersudbury.ca/business/tenders-purchasing/tenders/ within three (3) business days of the Tender opening.

Communications with the City:

All communications with the City for this Bid Solicitation shall be in writing through the official point of contact, Dave Barrett, Purchasing Coordinator.  Verbal communications are not binding on the City.

Proponents shall not contact any other persons including Members of Council, City employees or consultants retained by the City for this Bid Solicitation, which may result in disqualification from bidding on the current and any future Bid Solicitations. 

Proponents must review the Proposal documentation and promptly report to the City and request clarification of any discrepancy, deficiency, ambiguity, error, inconsistency or omission contained in the Proposal documentation.  To facilitate comprehensive responses, Proponents are encouraged to email their questions or clarification requests as soon as possible and no later than 12:00 p.m. Tuesday, March 12th, 2019  to tenders@greatersudbury.ca or by fax to (705) 671-8118.  Nothing in this notice obligates the City to respond to any question or clarification request.

Notice of Subjection to Agreement(s):

This procurement is subject to Chapter 5 of the Canadian Free Trade Agreement (CFTA) and

Chapter 19 of the Canada-European Union Comprehensive Economic and Trade Agreement (CETA).

Timeline for Delivery of Goods or Services / Duration of the Contract:

The Award of this Contract, if any, shall be conditional on the approval of Council for the City no earlier than in or about June 30, to September 1st, 2019.

The Proponent shall begin work within four weeks of written instructions to do so and shall diligently execute his work on the Contract until System Acceptance is be proven by March 31, 2022.

Prices submitted under this bid solicitation shall remain firm for the duration of the Work.

Procurement Method:

Request for Proposal. 

The City’s selection of Supplier(s) for this Bid Solicitation will be based on an evaluation against set criteria rather than price alone.

Negotiations may occur where Bids received in response to a Bid Solicitation exceed the Council Approved Budget or if the Lowest Compliant Bids from two (2) or more Proponents are identical in Total Acquisition Cost or unit price.  

The procurement will not involve electronic auction.

Language:

Submissions are required to be submitted in English only.

 



All Tenders and Request for Proposals are to be dropped off at the
Purchasing Section at Tom Davies Square, 2nd Floor
For more general information, contact the department at:
705-674-4455 Extension 2497 or 2501 or
email tenders@greatersudbury.ca