Tenders and Results

Procurement Opportunities

Procurement opportunities posted after March 29, 2019 can be found through bids&tenders, a convenient, electronic tendering platform that will allow you to review tenders and submit bids and proposals online. 

To register on bids&tenders, click here.

Vendor's Demonstration Sessions

Vendors requiring information and/or assistance with bids&tenders or would like to book a demonstration may contact Stephanie Rocca, Purchasing Agent at (705) 674-4455, Ext. 2130. A vendor demonstration video is available for viewing at:

https://attendee.gotowebinar.com/rt/3117710696935951619

Cooperative Purchasing

The City of Greater Sudbury, along with other public sector organizations (currently: Cambrian College, Collège Boréal, Laurentian University, Rainbow District School Board, Conseil scolaire catholique du Nouvel-Ontario, Sudbury Catholic District School Board, Counseil scolaire public du Grand Nord de l’Ontario, Greater Sudbury Utilities, Health Sciences North, and Science North) are members of the Sudbury Regional Buying Group. Member Agencies realize savings by combining individual requirements and seeking bids for larger volumes of goods and services. If the City of Greater Sudbury participates in these procurement opportunities, they will be posted on bids&tenders.ca

Notice of Participation in Buying Groups

This posting is a public notification that for the year (2021), the City of Greater Sudbury, including Pioneer Manor, Greater Sudbury Fire Services, Greater Sudbury Paramedic Services, the Greater Sudbury Police Services Board, Greater Sudbury Public Library Board, City of Greater Sudbury Community Development Corporation, Greater Sudbury Housing Corporation and Sudbury Airport Community Development Corporation, intends to participate in one or more procurements conducted by the following buying groups:

  1. MGS – Ministry of Government and Consumer Services: www.doingbusiness.mgs.gov.on.ca
  2. OECM – Ontario Education Collaborative Marketplace: www.oecm.ca
  3. Metrolinx: www.metrolinx.com/en/projectsandprograms/tpi/tpi.aspx
  4. Local Authority Services (LAS): www.las.on.ca
  5. Police Cooperative Purchasing Group (PCPG): www.oacp.on.ca/careers-policing-links/police-cooperative-purchasing-group-pcpg
  6. Mohawk Medbuy www.mohawkmedbuy.ca

Archived Tenders

Tenders posted on the City’s site prior to the move to bids&tenders will continue to be submitted through the current process.

Have questions about the current process? Read more about the process on our bidder's information page.


Tenders and Request for Proposals

Contract AIR19-11 RFP for Janitorial Services for the Greater Sudbury Airport



Closing Date: March 5, 2019
Closing Time: 1:30 pm
(Eastern Standard Time)


Notice of Procurement  – Contract AIR19-11

Description of the Procurement: 

Contract AIR19-11, Request for Proposal for Janitorial Services for the Greater Sudbury Airport

Procuring Entity Contact Information:

The City of Greater Sudbury, c/o Purchasing Section, 2nd Floor, Tom Davies Square, 200 Brady Street, Sudbury, ON  P3E 3L9  (address of the “City’s Purchasing Section” referenced in this Notice).

Documentation:

Proposal documentation may be downloaded free of charge from the City of Greater Sudbury’s (the “City”) website at www.greatersudbury.ca/tenders/ or may be picked up at the City’s Purchasing Section for a non-refundable fee of $10.00 (plus HST).  The City shall not be responsible for any notices and/or related Tender documentation not accessed directly from the City. 

Unless otherwise stated herein, all capitalized terms in this Notice derive their meaning and usage from the City’s Purchasing By-law, which is available on the City’s website at https://www.greatersudbury.ca/city-hall/by-laws/.

Goods or Services to be Procured: 

The successful Proponent will be required to provide Janitorial Services in accordance with the terms and conditions set out in the Contract pursuant to this Bid Solicitation.  The successful Proponent shall be responsible for Janitorial Services for the Air Terminal Building, the Personnel Building and the Civil Aviation Building (Transport Canada.)  For estimated quantities, please refer to the RFP documentation. 

Brief Description of Conditions for Participation:  

Proponents shall meet the following mandatory requirements:

(a)        Attend a mandatory information meeting on Tuesday, February 12th, 2019 commencing at 10:00 a.m., at the Greater Sudbury Airport, 5000 Air Terminal Drive, Garson.

(b)        Proponents must submit a bid deposit as noted in Item 2.14 in the RFP document.

Proponents must fully review the Proposal documentation for the full description of all mandatory requirements for this procurement.  Failure to meet the mandatory requirements shall result in automatic rejection from the Bid Solicitation. 

Bid Submission Address and Closing Date:

Bids shall be submitted in a sealed envelope or package using the completed address label sheet provided by the City to the City’s Purchasing Section no later than 1:30pm (our time) on Tuesday, March 5th, 2019.  It is the sole responsibility of the Proponent to ensure that its submission was received by City’s Purchasing Section.  Submissions received late will be automatically rejected.

Opening of Bid Submissions:

Bids will be opened at the City’s Tender opening meeting on the closing date provided above at 2:30 pm on the 1st Floor in Committee Room C-13A at Tom Davies Square, 200 Brady Street, Sudbury.  Results will be posted to the City’s Tender web page http://www.greatersudbury.ca/business/tenders-purchasing/tenders/ within three (3) business days of the Tender opening.

Communications with the City:

All communications with the City for this Bid Solicitation shall be in writing through the official point of contact, Leigh Lesar, Purchasing Coordinator.  Verbal communications are not binding on the City.

Proponents shall not contact any other persons including the SACDC,  Members of Council, City employees or consultants retained by the City for this Bid Solicitation, which may result in disqualification from bidding on the current and any future Bid Solicitations. 

Proponents must review the Proposal documentation and promptly report to the City and request clarification of any discrepancy, deficiency, ambiguity, error, inconsistency or omission contained in the tender documentation.  To facilitate comprehensive responses, Proponents are encouraged to email their questions or clarification requests as soon as possible and no later than 12:00 noon, Wednesday, February 20th,   2019 to tenders@greatersudbury.ca or by fax to (705) 671-8118.  Nothing in this notice obligates the City to respond to any question or clarification request.

Notice of Subjection to Agreement(s):

This procurement is subject to Chapter 5 of the Canadian Free Trade Agreement (CFTA) and

Chapter 19 of the Canada-European Union Comprehensive Economic and Trade Agreement (CETA).

Timeline for Delivery of Goods or Services / Duration of the Contract:

The initial term of the Contract to be entered into pursuant to this Bid Solicitation will be for three (3) years, as follows:

Year 1 – from authorization to proceed to December 31st, 2019

Year 2 –January 1st, 2020 to December 31st, 2020

Year 3 – January 1st, 2021 to December 31st, 2021

Options:

The option year(s) will be from:

Year 4 – January 1st, 2022 to December 31st, 2022

Year 5 – January 1st, 2023 to December 31st, 2023

The option to extend the Contract for two (2) additional one (1) year periods will be at the SACDC’S sole discretion, subject to satisfactory performance and in accordance with CPI, all items (Ontario) based on the previous twelve (12) months with the base rate month (January).

Procurement Method:

Request for Proposal. 

The SACDC’s selection of Supplier(s) for this Bid Solicitation will be based on an evaluation against set criteria rather than price alone.

Negotiations may occur where Bids received in response to a Bid Solicitation exceed the Council Approved Budget or if the Lowest Compliant Bids from two or more Proponents are identical in Total Acquisition Cost or unit price.  

The procurement will not involve electronic auction.

Language: Submissions are required to be submitted in English only.

 


All Tenders and Request for Proposals are to be dropped off at the
Purchasing Section at Tom Davies Square, 2nd Floor
For more general information, contact the department at:
705-674-4455 Extension 2497 or 2501 or
email tenders@greatersudbury.ca