Tenders and Results

Procurement Opportunities

Procurement opportunities posted after March 29, 2019 can be found through bids&tenders, a convenient, electronic tendering platform that will allow you to review tenders and submit bids and proposals online. 

To register on bids&tenders, click here.

Vendor's Demonstration Sessions

Vendors requiring information and/or assistance with bids&tenders or would like to book a demonstration may contact Stephanie Rocca, Purchasing Agent at (705) 674-4455, Ext. 2130. A vendor demonstration video is available for viewing at:

https://attendee.gotowebinar.com/rt/3117710696935951619

Cooperative Purchasing

The City of Greater Sudbury, along with other public sector organizations (currently: Cambrian College, Collège Boréal, Laurentian University, Rainbow District School Board, Conseil scolaire catholique du Nouvel-Ontario, Sudbury Catholic District School Board, Counseil scolaire public du Grand Nord de l’Ontario, Greater Sudbury Utilities, Health Sciences North, and Science North) are members of the Sudbury Regional Buying Group. Member Agencies realize savings by combining individual requirements and seeking bids for larger volumes of goods and services. If the City of Greater Sudbury participates in these procurement opportunities, they will be posted on bids&tenders.ca

Notice of Participation in Buying Groups

This posting is a public notification that for the year (2021), the City of Greater Sudbury, including Pioneer Manor, Greater Sudbury Fire Services, Greater Sudbury Paramedic Services, the Greater Sudbury Police Services Board, Greater Sudbury Public Library Board, City of Greater Sudbury Community Development Corporation, Greater Sudbury Housing Corporation and Sudbury Airport Community Development Corporation, intends to participate in one or more procurements conducted by the following buying groups:

  1. MGS – Ministry of Government and Consumer Services: www.doingbusiness.mgs.gov.on.ca
  2. OECM – Ontario Education Collaborative Marketplace: www.oecm.ca
  3. Metrolinx: www.metrolinx.com/en/projectsandprograms/tpi/tpi.aspx
  4. Local Authority Services (LAS): www.las.on.ca
  5. Police Cooperative Purchasing Group (PCPG): www.oacp.on.ca/careers-policing-links/police-cooperative-purchasing-group-pcpg
  6. Mohawk Medbuy www.mohawkmedbuy.ca

Archived Tenders

Tenders posted on the City’s site prior to the move to bids&tenders will continue to be submitted through the current process.

Have questions about the current process? Read more about the process on our bidder's information page.


Tenders and Request for Proposals

Request for Supplier Qualification (RFSQ) ENG19-24 for Roadway Widening on Municipal Road 35, Contract 1.



To download the complete Tender, click on the Download Tender button above.


Closing Date: January 11, 2019
Closing Time: 4:30 PM
(Eastern Standard Time)


Notice of Prequalification – RFSQ ENG19-24 Request for Supplier Qualification for Roadway Widening 
Municipal Road 35 Notre Dame Street West (Azilda) to Notre Dame Street East (Azilda) CONTRACT 1
 
Description of the Procurement:
Request for Supplier Qualification (RFSQ) ENG19-24 for Roadway Widening on Municipal Road 35, Contract 1.
 
Procuring Entity Contact Information:
The City of Greater Sudbury, c/o Purchasing Section, 2nd Floor, Tom Davies Square, 200 Brady Street, Sudbury, ON  P3E 3L9 (address of the “City’s Purchasing Section” referenced in this Notice).
 
Documentation:
Prequalification and Tender documentation may be downloaded free of charge from the City of Greater Sudbury’s (the “City”) website at www.greatersudbury.ca/tenders/ or may be picked up at the City of Greater Sudbury, Engineering Services Division, 3rd Floor, Tom Davies Square, 200 Brady Street, Box 5000, Station A, Sudbury, Ontario, P3A 5P3 for a non-refundable fee of $140.00 (includes HST).  The City shall not be responsible for any notices and/or related prequalification or Tender documentation not accessed directly from the City.
 
Unless otherwise stated herein, all capitalized terms in this Notice derive their meaning and usage from the City’s Purchasing By-law, which is available on the City’s website at https://www.greatersudbury.ca/city-hall/by-laws/.
 
Goods or Services to be Procured:
The successful Bidder will be required to perform roadway widening on Municipal Road 35 from Notre Dame Street West (Azilda) to Notre Dame Street East (Azilda).  Work includes but not limited to, grading, culvert installation, drainage improvements, placement of granular material, hot mix paving, retained soil structure installations, and improvements at the Marier and Montee Principale Intersections. All work to be done in accordance with the terms and conditions set out in the Contract pursuant to this Bid Solicitation.
Bidders shall assume the Contract to include the following estimated quantities:
  • Earth Excavation - 70,000 m3
  • Hot Mix Asphalt – 35,000 tonne
  • Granular A – 100,000 tonne
  • Granular B (Type 1) – 150,000 tonne
  • Concrete Sidewalk – 350 m2
  • Concrete Curb and Gutter – 850 m
  • Pipe Culverts
    • 450 mm CSP – 325 m
    • 600 mm CSP – 65 m
    • 750 mm Concrete – 30 m
    • 900 mm Concrete – 10 m
    • 1050 mm Concrete – 10 m
    • 1200 mm Concrete – 30 m
  • Box Culverts
    • 2400 x 1500 Precast Concrete – 2 m
    • 1800 x 1500 Precast Concrete – 10 m
  • Removal of Asphalt Pavement: Full Depth – 60,000 m2
  • Retained Soil System, Wall/Slope, Medium Performance – 8,799 m2
  • Aluminum Poles – 18 each
  • Pavement Markings – 32,000 m
 
Prequalification Submission Address and Closing Date:
Prequalification submissions shall be submitted via email to tenders@greatersudbury.ca or by fax to (705) 671-8118 or delivered in person or by courier using the address label-sheet provided by the City to the City’s Purchasing Section no later than by end of business day (4:30 PM) on January 11, 2019.  It is the sole responsibility of the interested supplier to ensure that its submission was received by City’s Purchasing Section.  Submissions received late will be automatically rejected.
 
Communications with the City:
All communications with the City for this prequalification shall be in writing through the official point of contact, Rebecca Gilchrist.  Verbal communications are not binding on the City.
 
Interested suppliers shall not contact any other persons including Members of Council, City employees or consultants retained by the City for this prequalification, which may result in disqualification from bidding on the eventual Bid Solicitation and any future Bid Solicitations.
 
Interested suppliers must review the prequalification documentation and promptly report to the City and request clarification of any discrepancy, deficiency, ambiguity, error, inconsistency or omission contained in the prequalification documentation. To facilitate comprehensive responses, interested suppliers are encouraged to email their questions or clarification requests as soon as possible and no later than 12:00 Noon on January 8, 2019 to tenders@greatersudbury.ca or by fax to (705) 671-8118.  Nothing in this notice obligates the City to respond to any question or clarification request.
 
Notice of Subjection to Agreement(s):
This procurement is subject to Chapter 5 of the Canadian Free Trade Agreement (CFTA) and Chapter 19 of the Canada-European Union Comprehensive Economic and Trade Agreement (CETA).
 
Timeline for Delivery of Goods or Services / Duration of the Contract:
 
a)         Progress of the Work and Time for Completion
The Contractor shall begin work within one week of written instructions to do so and shall diligently prosecute his work on this Contract to completion by December 13, 2019, in accordance with Section 107-12 of the General Conditions.  Working days do not apply to this contract.
 
b)         Liquidated Damages
The parties to the Contract hereto agree that the Contractor will pay to the Corporation the sum of $5,000.00 per day Liquidated Damages for each and every calendar day’s delay in finishing the work in excess of TBD, in accordance with Section 107-12 of the General Conditions.  Working days do not apply to this contract.
Criteria and Limitations:
Prequalification Criteria:
The Prequalification submissions will be evaluated and scored in accordance with the chart below:
 
Prequalification Criteria:
Line 
Prequalification Criteria
Line Scoring Criteria
1.
Bank Reference – Letter from the Bidder’s current bank addressed to the City of Greater Sudbury, attesting to the Bidders financial capability to complete this contract
Pass/Fail
2.
Bonding Verification – Letter from the Bidder's bonding company confirming the surety's relationship with the Bidder and their willingness to provide the required bonding for this contract.
Pass/Fail
3.
Insurance – Letter from the Bidder’s Insurance Company addressed to the City of Greater Sudbury stating that if you are successful you will possess the stipulated insurance requirements.
Pass/fail
4.
WSIB in Good Standing
Pass/fail
5.
Experience – A written schedule of similar contracts with a tender value over $5,000,000 successfully completed by the Bidder in the previous three (3) years.
40
6.
References – For the contracts listed in line 5, provide the value of each contract, the name of the owner, and the name and telephone number of the owner's contact person who is willing and able to attest to the Bidder's capability to perform this contract work.
30
7.
Contract Management Team – Contract management structure and CV’s of the Contract Management Team (i.e. project manager, site superintendent and lead foreman) for this contract work.  The CV’s must include the name, qualifications, and experience of each individual.
30
 
Total
100
In order to prequalify, you must pass the mandatory requirements noted as “pass or fail” (Items 1 - 4).  You must also achieve a minimum score of 60% from the other criteria listed above (items 5, 6, 7) in order to be considered for the next stage of the process, which will be the tender process.
 
Procurement Method:
Request for Supplier Qualification followed by a Request for Tender.
 
The City’s selection of prequalified Supplier(s) for this Bid Solicitation will be based on an evaluation against set criteria.
 
Negotiations may occur where Bids received in response to a Bid Solicitation exceed the Council Approved Budget or if the Lowest Compliant Bids from two or more Bidders are identical in Total Acquisition Cost or unit price.  
The procurement will not involve electronic auction.
 
Language:
Submissions are required to be submitted in English only.


All Tenders and Request for Proposals are to be dropped off at the
Purchasing Section at Tom Davies Square, 2nd Floor
For more general information, contact the department at:
705-674-4455 Extension 2497 or 2501 or
email tenders@greatersudbury.ca