Vendors requiring information and/or assistance with bids&tenders or would like to book a demonstration may contact Stephanie Rocca, Purchasing Agent at (705) 674-4455, Ext. 2130. A vendor demonstration video is available for viewing at:
The City of Greater Sudbury, along with other public sector organizations (currently: Cambrian College, Collège Boréal, Laurentian University, Rainbow District School Board, Conseil scolaire catholique du Nouvel-Ontario, Sudbury Catholic District School Board, Counseil scolaire public du Grand Nord de l’Ontario, Greater Sudbury Utilities, Health Sciences North, and Science North) are members of the Sudbury Regional Buying Group. Member Agencies realize savings by combining individual requirements and seeking bids for larger volumes of goods and services. If the City of Greater Sudbury participates in these procurement opportunities, they will be posted on bids&tenders.ca.
This posting is a public notification that for the year (2021), the City of Greater Sudbury, including Pioneer Manor, Greater Sudbury Fire Services, Greater Sudbury Paramedic Services, the Greater Sudbury Police Services Board, Greater Sudbury Public Library Board, City of Greater Sudbury Community Development Corporation, Greater Sudbury Housing Corporation and Sudbury Airport Community Development Corporation, intends to participate in one or more procurements conducted by the following buying groups:
Tenders posted on the City’s site prior to the move to bids&tenders will continue to be submitted through the current process.
Notice of Procurement – Contract ENG18-83
Description of the Procurement:
Contract ENG18-83, Tender for Wanapitei Water Treatment Plant Transformer Upgrades.
Procuring Entity Contact Information:
The City of Greater Sudbury, c/o Purchasing Section, 2nd Floor, Tom Davies Square, 200 Brady Street, Sudbury, ON P3E 3L9 (address of the “City’s Purchasing Section” referenced in this Notice).
Bidders are required to attend a Mandatory Information Meeting on Tuesday, November 6, 2018 at 10:30 AM, Wanapitei Water Treatment Plant, 49 Highway 17 East Sudbury, Ontario. Bidders that fail to attend the Mandatory Information Meeting shall be disqualified from the Bid Solicitation and shall not be permitted to submit a Bid.
The purpose of the meeting is to provide additional information, if required, and to answer questions concerning the project.
Tender documentation may be downloaded free of charge
from the City of Greater Sudbury’s (the “City”) website at www.greatersudbury.ca/tenders/
or may be picked up at the City of Greater Sudbury, Engineering Services Division, 3rd
Floor, Tom Davies Square, 200 Brady Street, Box 5000, Station A, Sudbury, Ontario, P3A 5P3 upon receipt of a non-refundable fee of $90.00 (includes HST)
. The City shall not be responsible for any notices and/or related Tender documentation not accessed directly from the City.
Goods or Services to be Procured:
The successful Bidder will be required to construct upgrades to the Valley East Sewage Treatment Plant Sludge Pumping Facility in accordance with the terms and conditions set out in the Contract pursuant to this Bid Solicitation. The successful Bidder shall be responsible for the supply of all labour, material, equipment and supervision necessary to complete the work shown, or described by, or reasonably inferred from these contract documents. For estimated quantities, please refer to the Tender documentation
Brief Description of Conditions for Participation:
Bidders shall meet the following mandatory requirements:
Bidders must attend a Mandatory Information Meeting on Tuesday, November 6, 2018 at 10:30 AM, Wanapitei Water Treatment Plant, 49 Highway 17 East Sudbury, Ontario.;
Bidders must provide bid deposit in accordance with Part 2.1 of the Instructions to Bidders;
For work involving specialties, for example, electrical and process instrumentation systems, and process mechanical systems, employ only workers fully trained, qualified and experienced in all aspects of such work.
Bidders must fully review the Tender documentation for the full description of all mandatory requirements for this procurement. Failure to meet the mandatory requirements shall result in automatic rejection from the Bid Solicitation.
Bid Submission Address and Closing Date:
Bids shall be submitted in a sealed envelope or package using the completed address label sheet provided by the City to the City’s Purchasing Section no later than 1:30 PM (our time) on Tuesday, November 27, 2018. It is the sole responsibility of the Bidder to ensure that its submission was received by City’s Purchasing Section. Submissions received late will be automatically rejected.
Opening of Bid Submissions:
Bids will be opened at the City’s Tender opening meeting on the closing date provided above at 2:30 PM on the 1st
Floor in Committee Room C-13A at Tom Davies Square, 200 Brady Street, Sudbury. Results will be posted to the City’s Tender web page http://www.greatersudbury.ca/business/tenders-purchasing/tenders/
within three (3) business days of the Tender opening.
Communications with the City:
All communications with the City for this Bid Solicitation shall be in writing through the official point of contact, Kimberly Zarichney, Project Manager, Project Service for the City of Greater Sudbury. Verbal communications are not binding on the City.
Bidders shall not contact any other persons including Members of Council, City employees or consultants retained by the City for this Bid Solicitation, which may result in disqualification from bidding on the current and any future Bid Solicitations.
Bidders must review the Tender documentation and promptly report to the City and request clarification of any discrepancy, deficiency, ambiguity, error, inconsistency or omission contained in the tender documentation. To facilitate comprehensive responses, Bidders are encouraged to email their questions or clarification requests as soon as possible and no later than 12:00 Noon, Thursday, November 22, 2018,
or by fax to (705) 671-8118. Nothing in this notice obligates the City to respond to any question or clarification request.
Notice of Subjection to Agreement(s):
This procurement is subject to Chapter 5 of the Canadian Free Trade Agreement (CFTA).
Timeline for Delivery of Goods or Services / Duration of the Contract:
The Contractor shall begin work within one week of written instructions to do so and shall diligently prosecute his work on this Contract to completion by March 28th, 2019, in accordance with Section 107-12 of the General Conditions.
The completion date described above shall be considered satisfied at the time Substantial Performance as prescribed in Section 108-3 of the General Conditions (GSSS 100).
All work outstanding at the time of substantial completion shall be completed before June 1st, 2019.
Working days do not apply to this contract.
Request for Tender.
The City’s selection of Supplier(s) for this Bid Solicitation will be based on the Lowest Compliant Bid.
Negotiations may occur where Bids received in response to a Bid Solicitation exceed the Council Approved Budget or if the Lowest Compliant Bids from two or more Bidders are identical in Total Acquisition Cost or unit price.
The procurement will not involve electronic auction.
Submissions are required to be submitted in English only.