POA Court Support Clerk (Bilingual – English/French) EX22-776

Posting date: June 23, 2022

Job Title: POA Court Support Clerk (Bilingual – English/French)

Number of Vacancies: One (1) Permanent Position and One (1) Limited Position

Posting number: EX22-776

Status: One (1) Permanent Position and One (1) Limited Position

Estimated Probable Duration for Limited Position: Up to Seven (7) months (May be extended)

Hours of Work: 70 hours bi-weekly

Shift Work Required: No

Range of Pay: $26.40 to $30.64 per hour

Start date: To follow selection process

Initial Reporting Location: 199 Larch Street
Eligible to Work from Home: No

Section: Clerk’s Services
Division: Legal and Clerk’s Services
Department: Corporate Services                                                                                                                                                           

Duties:     Under the supervision of the Manager of Regulated Services/Deputy City Clerk.

  1. Process and balance payments for fines received at the counter or by mail as well as other sources of revenue (e.g. transcripts and photocopies).
  2. Provide general information and assistance to the public, and law enforcement agencies with respect to Provincial Offences (e.g. court times, dates, fines, status of charges, completion of POA forms, etc.).
  3. Calculate amounts payable for disbursement of witness payments according to schedule of fees and expenses.
  4. Assist in collection of outstanding accounts receivable; prepare daily reconciliation.
  5. Enter ticket and other data into Integrated Court Offences Network (ICON) System and Command Centre.
  6. Assist citizens with alternate payment arrangements.
  7. Provide clerical services to ensure parking ticket revenues are processed in a timely fashion.
  8. Exchange information with all those involved in the court process including judiciary, prosecutors, lawyers and agents, enforcement and government agencies, citizens.
  9. Receive and process legal documents (e.g. Applications, Informations, Appeals, Notices of Motions, Extension).
  10. Respond to written inquiries (e.g. request for copies of informations/tickets, court orders, etc.) ensuring compliance with the Municipal Freedom of Information Act requirements.
  11. Maintain data base of court dispositions of Part I, II (tickets) and III Informations on ICON (Integrated Court Offences Network).
  12. Process trial requests and schedule trials for Offence Notices and Notices of Appeal; notify defendant, enforcement agency and prosecutor of particulars of trial or appeal hearing; maintain associated records.
  13. Prepare various dockets (e.g. Court, Fail to Respond).
  14. Collect and organize files for court and prepare the courtroom for court sitting.
  15. Record and maintain the court record in electronic format and complete the supporting documents and records.
  16. Relieve as Court Clerk Monitor as directed.
  17. Maintain various files, manuals and procedure binders related to the Provincial Offences Act.
  18. Maintain an adequate level of office supplies, including POA forms, tickets and process special orders.
  19. Act as Commissioner for taking Affidavit for the City of Greater Sudbury.
  20. Co-ordinate resources required for court cases (e.g. interpreters, video and/or court monitoring equipment, etc.); co-ordinate court exhibits on a daily basis, maintaining control and security of same.
  21. Review and sign orders and documentation relating to proceedings, under statutory signing authority.  Ensure court decisions are accurately and fully incorporated in orders, pursuant to the Justice of the Peace/Judge’s endorsement.
  22. Develop and maintain a thorough working knowledge of CGS’s Safety Manual and the applicable Provincial Legislation listed therein.
  23. Perform other related duties as required.

Qualifications:

  • Successful completion of Secondary School (Grade XII) Education.
  • Over one (1) year up to and including two and one-half (2½) years of related law office or legal experience.
  • Working knowledge of the Provincial Offences Act.
  • Knowledge of legislation and court processes and procedures including court protocol and etiquette.
  • Familiarity with procedures related to court administration.
  • Satisfactory key-boarding/data entry skills (60 words per minute).
  • Demonstrate and proven ability related to computer software and administrative systems in a Windows environment (e.g. file maintenance, word processing, computerized spreadsheet applications, information input and retrieval on electronic database systems, including Integrated Court Offences Network (ICON)).
  • Ability to travel to area Provincial Offences courts to perform duties as courtroom clerk as required.
  • Excellent use of English; verbally and in writing.
  • French verbal skills and a good working knowledge of written French is required.
  • Satisfactory health, attendance and former employment history.
  • Physical capability to operate a vehicle safely, possession of a valid driver’s licence and have an acceptable driving record considered an asset.

How to Apply:

Résumés quoting EX22-776 are invited and will be received by the City of Greater Sudbury’s Human Resources and Organizational Development Division, by e-mail at hrjobs@greatersudbury.ca or fax at 705-688-3979, for the above noted position until 4:30 p.m. on Monday, July 4, 2022.  Any application received after this deadline will not be considered.

For further instructions on how to apply to this position, please visit our How to Apply section.

All City of Greater Sudbury employees are required to be fully vaccinated as a condition of hire in accordance with the City's mandatory Vaccination Policy. Please do not submit your proof of vaccination with your resume. This information will only be required if you are selected as the candidate of choice.

All applicants are thanked for their interest in this position.  Only those selected for an interview will be contacted.  If contacted, and you require a disability related accommodation in order to participate in the recruitment process you must advise the Hiring Manager.

The City of Greater Sudbury has launched a survey to understand what prospective employees are looking for from an employer. Please take a few minutes to provide us with your input. Your responses will be anonymous. Thank you in advance for your participation in the survey!

The City of Greater Sudbury is dedicated to maintaining a fair and equitable work environment,  and are happy to hire qualified (including education credential) applicants from anywhere. In order to hire a candidate one must be legally entitled to work in Canada, with legally entitled being defined as having all of the necessary paperwork processed, approved and responded to, by way of a work permit being issued and received.  Personal information submitted will be used for the purpose of determining suitability for this competition only in accordance with The Municipal Freedom of Information and Protection of Privacy Act.