POA Court Clerk/Monitor (Bilingual - English/French) EX21-926

Employment Opportunity Notice
EX21-926

The City of Greater Sudbury
requires a

POA Court Clerk/Monitor
(Bilingual – English/French)
Reporting Location: 199 Larch Street

Limited Position
Estimated Probable Duration: Seven (7) Months
(May be Extended)
70 Hours Bi-Weekly

Start Date to Follow Selection Process

The Clerk’s Services Section, Legal and Clerk’s Services Division, Corporate Services Department of the City of Greater Sudbury, requires a POA Court Clerk/Monitor (Bilingual – English/French).  The successful candidate must possess the qualifications and perform the duties, as set out below. The current range of pay for this position is $28.66 to $35.62 per hour.

Duties:

Under the supervision of the Manager of Clerk’s Services/Deputy City Clerk.

  1. Ensure all statutory obligations and responsibilities of the Court Clerk are fulfilled in accordance with the Provincial Offenses Act.
  2. Prior to court opening ensure that all court dockets for all Provincial Offices court matters are received, verified, and processed in accordance with the Provincial Offences Act and office processes.  Ensure completeness of court information.  Maintain custody and control of all information and Certificates of Offence.
  3. Prepare the courtroom for proceedings; post and distribute dockets; ensure necessary parties are present; ensure documents required to administer oaths and affirmations are available; gather information and calendars from appropriate stakeholders.
  4. Ensure proper protocol and operation of the courtroom during proceedings; open and close court as per the rules of Ontario Court of Justice, recess, adjourn, call cases and page parties. 
  5. Arraigns defendants; swear in witnesses, interpreters and defendants; records pleas, case information, dispositions and actions on charging documents; ensures that all documentation is complete.
  6. Prepares and issues court forms and legal documents, including but not limited to adjournments, seizure and payment slips, warrants, probation and other court orders and case dispositions documents.
  7. Record verbatim court proceedings; respond to requests during court sessions to read back verbatim evidence, make annotations; ensure efficient operation of all electronic monitoring and transcribing equipment.
  8. Ensure court decisions are endorsed accurately.  
  9. Update court dispositions. 
  10. Record court sitting time.
  11. Following the close of court, verify court docket is correct and accurately matches the court file, and ensure that court docket financial file is accurate for collection and enforcement purposes.
  12. Prepare official transcripts of court proceedings, as required; proofread transcripts, certify copies and prepare billings;  ensure court records are maintained in accordance with retention requirements; maintain files and records of transcripts, tapes, correspondence and all other related matters.
  13. Ensure proper receipt and handling of exhibits, including labelling, recording (ICON) and transfer to exhibit custodian.
  14. Monitor scheduling needs for interpreters and special trials; monitor the progress of ongoing cases; ensure offence charges are translated into French for court use for trials to be held in French.
  15. Exchanges information with all those involved in the Court process, including: judiciary; prosecutors; lawyers and agents; enforcement and government agencies; citizens.
  16. Perform the duties of the ZOOM Clerk, including pre-court set-up, running the court proceeding on the ZOOM platform, troubleshooting any problems and communicating with defendants and stakeholders.
  17. Work in conjunction with and provide backup support to POA Court Support Clerks.
  18. Develop and maintain a thorough working knowledge of CGS's Safety Manual and the applicable Provincial Legislation listed therein.
  19. Perform other related duties as required.

Qualifications:

  • Successful completion of Community College Diploma in Law Clerk Program or equivalent.
  • Over one (1) year and up to and including two and one half (2½) years of related court reporting/monitoring, legal or Provincial Offences experience.
  • Knowledge of legislation and court processes and proceedings including protocol and etiquette with the ability to exercise discretion, judgement and diplomacy.
  • Exceptional attention to accuracy and detail.
  • Exceptional organization skills with the ability to multi-task and work in a fast paced, high volume, public and formal environment.
  • Ability to produce certified transcripts in accordance with the Transcription and Procedures Manual.
  • Ability to work independently and as part of a team.
  • Demonstrate and proven ability related to computer software and administrative systems in a Windows environment (e.g. word processing, information input and retrieval on electronic database system, including Integrated Court Offences Network (ICON).
  • Proficiency in the use of the ZOOM or other virtual meeting web applications.
  • Excellent use of English; verbally and in writing.
  • Excellent use of French; verbally and in writing.
  • Satisfactory health, attendance and former employment history.
  • Physical capability to operate a vehicle safely, possession of a valid driver's licence and an acceptable driving record, will be considered an asset.

All City of Greater Sudbury employees are required to be fully vaccinated as a condition of hire in accordance with the City's mandatory Vaccination Policy. Please do not submit your proof of vaccination with your resume. This information will only be required if you are selected as the candidate of choice.

How to Apply:

Qualified candidates should submit their résumé in confidence by Thursday, December 2, 2021 at 4:30 PM by: e-mail to: hrjobs@greatersudbury.ca or facsimile number: 705-688-3979.  Any application received after this deadline will not be considered. Please reference the Employment Opportunity number EX21-926 on your resume. For further instructions on how to apply to this position, please visit our How to Apply section.

All applicants are thanked for their interest in this position.  Only those selected for an interview will be contacted.  If contacted, and you require a disability related accommodation in order to participate in the recruitment process you must advise the Hiring Manager.

The City of Greater Sudbury is dedicated to maintaining a fair and equitable work environment, and welcomes submissions from all qualified applicants.  Personal information submitted will be used for the purpose of determining suitability for this competition only in accordance with The Municipal Freedom of Information and Protection of Privacy Act.