Permit Processing Clerk EX23-081

Posting date: January 24, 2023

Job Title: Permit Processing Clerk

Number of Vacancies: 1

Posting number: EX23-081

Status: Limited position

Estimated Probable Duration: Up to twelve (12) months

Hours of Work: 70 hours bi-weekly

Shift Work Required: No

Range of Pay: $25.66 to $30.03 per hour

Start date: To follow selection process

Initial Reporting Location: Tom Davies Square
Eligible to Work from Home: No

Section: Permits and Approvals Integration
Division: Building Services
Department: Growth and Development                                                                                               

Duties:      Under the general supervision of the Director of Building Services/Chief Building Official and the day-to-day direction of the Co-ordinator of Permits and Approvals Integration.

  1.      Check building permit applications for proper documentation to establish compliance with building by-laws, zoning by-laws (e.g. uses, setbacks, plans, etc.), and sections of The Ontario Building Code related to building permit applications; advise applicant accordingly and confer as necessary with the Co-ordinator of Permits and Approvals Integration with respect to controversial and/or questionable issues.

  2.      Process, monitor and follow-up on permit application information necessary to issue permits.  Process documentation required for revocation of building permits by the Chief Building Official, as required.

  3.      Issue permits for all types of residential structures as well as for the industrial, commercial and institutional (ICI) sector on behalf of the Chief Building Official following plans examination by the Plans Examiner.

  4.      Compile building permit documentation package for use by the applicant with the issuance of permits.

  5.      Maintain, enter and retrieve data on computerized systems for the processing and tracking of applications, information and permits.

  6.      Collect, verify and distribute data for reports and records.

  7.      Respond to inquiries pertaining to building permits, zoning and other general information.

  8.      Calculate, receive and process fees for the Building Services Division, balance revenue and prepare bank deposits, and maintain records of those transactions including follow-up on collection of N.S.F. cheques.

  9.      Assist in data entry regarding Building Permit applications.

 10.     Type correspondence, reports and forms as required; file and perform miscellaneous clerical duties.

 11.     Suggest improvements to the Permit Processing System and advise the Co-ordinator of Permits and Approvals Integration immediately of any problems with the System that may interfere with the processing of building permits.

 12.     Notify the Administrative Assistant to the Director of Information Technology of equipment breakdowns and problems involving telephone/reception switchboard.

 13.     Maintain an adequate level of office supplies for the Permit and Approvals Integration Section.

 14.     Support and coach Permit Processing staff; assist with the development of office procedures and training manuals.

 15.     Collect, compile and prepare statistical summaries and/or reports.

 16.     Maintain up-to-date reference manuals with respect to Procedures, Zoning By-laws and Ontario Building Codes.

 17.     Assist other Employees, within the Building Services Division, in their duties during periods of work overload, vacation and absence.

 18.     Develop and maintain a thorough working knowledge of CGS’s Safety Manual and the applicable Provincial Legislation listed therein.

 19.     Perform other related duties as required.


  • Successful completion of Secondary School (Grade XII) Education.
  • Over one (1) year up to and including two and one-half (2½) years experience in Building Services or a directly related field (e.g. zoning administration, Committee of Adjustment).
  • Demonstrate keyboarding and word processing skills.
  • Demonstrate ability related to microcomputer software and administrative systems in a Windows environment (ie.g. file maintenance, word processing, spreadsheet applications, information and input retrieval).
  • Working knowledge of CGS's Zoning By-laws and familiarity with documentation necessary for the issuance of a Building Permit.
  • Demonstrate interpersonal skills in dealing with the public in a courteous and effective manner.
  • Excellent use of the English language; verbally and in writing.
  • French verbal and written skills a definite asset.
  • Satisfactory health, attendance and former employment history.
  • Must be physically capable of operating a vehicle safely, possess a valid driver’s licence, have an acceptable driving record, and personal insurance coverage.

How to Apply:

Résumés quoting EX23-081 are invited and will be received by the City of Greater Sudbury’s Human Resources and Organizational Development Division, by e-mail at or fax at 705-688-3979, for the above noted position until 4:30 p.m. on Wednesday, February 1, 2023.  Any application received after this deadline will not be considered.

For further instructions on how to apply to this position, please visit our How to Apply section.

All City of Greater Sudbury employees are required to be fully vaccinated as a condition of hire in accordance with the City's mandatory Vaccination Policy. Please do not submit your proof of vaccination with your resume. This information will only be required if you are selected as the candidate of choice.

All applicants are thanked for their interest in this position.  Only those selected for an interview will be contacted.  If contacted, and you require a disability related accommodation in order to participate in the recruitment process you must advise the Hiring Manager.

The City of Greater Sudbury is dedicated to maintaining an equitable, inclusive, diverse and accessible work environment. Candidates must be legally eligible to work in Canada. To find out if you’re eligible and for more information, visit our Applicants Living Outside of Canada web page. If you received your education from an educational institution outside of Canada, a copy of your Word Education Services (WES) or International Credential Assessment Service of Canada (ICAS) document is required, along with your credentials. Personal information submitted will be used for the purpose of determining suitability for this competition only in accordance with The Municipal Freedom of Information and Protection of Privacy Act.