Facility Clerk/Receptionist (2) EX22-948

Posting date: August 5, 2022

Job Title: Facility Clerk/Receptionist

Number of Vacancies: 2

Posting number: EX22-948

Status: Casual part time positions

Hours of Work: Up to 48 hours bi-weekly

Shift Work Required: Yes

Range of Pay: $24.42 to $28.20 per hour

Start date: To follow selection process

Initial Reporting Location: Falconbridge Wellness Centre

Eligible to Work from Home: No

Section: Recreation Services
Division: Leisure Services
Department: Community Development 

Duties:  Under the direct supervision of the Recreation Co-ordinator or Designate.

  1. Act as receptionist, monitor telephone calls, visitors and public enquiries responding with required information or direct to applicable source.
  2. Receive, note and relay messages when receiving party cannot be contacted.
  3. Register patrons for classes; complete appropriate forms for memberships.
  4. Perform facility and fitness bookings.
  5. Receive money transactions for registrations and bookings, provide receipts; complete daily tally sheet and balance cash.
  6. Complete necessary forms for public relations.  Post job [positing and notices regarding program offerings.
  7. Responsible for opening and closing the facility including locking/unlocking all areas the public requires access to.
  8. Responsible for securing all cupboards housing cash, keys, membership cards and equipment rentals.
  9. Responsible for knowing the Recreation Centre policies.
  10. Report deficiencies and hazards to supervisor. 
  11. May provide instruction on use of Facility equipment as required.
  12. Perform clerical and typing duties as required.  Maintain statistics (e.g. usage statistics in spreadsheet format).
  13. Assist in keeping facility clean and tidy.  Ensure entrance and exit doors are clear of snow as required.
  14. Act as First Aid back-up to Facility Staff.
  15. Develop and maintain a thorough working knowledge of CGS's Safety Manual and the applicable Provincial Legislation listed therein.
  16. Perform other related duties as required.

Qualifications:

  • Successful completion of Secondary School (Grade XII) Education.
  • Basic CPR and Basic First Aid.
  • Minimum of six (6) months of related experience.
  • Ability to demonstrate interpersonal skills in dealing with the public in a courteous and effective manner.
  • Ability to demonstrate accurate keyboarding skills.
  • Demonstrate and proven ability related to microcomputer software and administrative systems (e.g. files maintenance, word processing, computerized spreadsheet applications, information input and retrieval).
  • Current Conditioning Certification for locations where instruction on equipment use may be provided.
  • Demonstrate ability to work co-operatively, efficiently, and effectively alongside peers and superiors.
  • Excellent use of English; verbally and in writing.
  • French verbal and written skills an asset.
  • Satisfactory health, attendance and former employment history.
  • Provide at own cost a Criminal Record Check.

Note: A Criminal Record Check will be requested by the Hiring Manager should you be the candidate of choice.  Please do not submit your Criminal Record Check with your application.

How to Apply:

Résumés quoting EX22-948 are invited and will be received by the City of Greater Sudbury’s Human Resources and Organizational Development Division, by e-mail at hrjobs@greatersudbury.ca or fax at 705-688-3979, for the above noted position until 4:30 p.m. on Thursday, August 18, 2022.  Any application received after this deadline will not be considered.

For further instructions on how to apply to this position, please visit our How to Apply section.

All City of Greater Sudbury employees are required to be fully vaccinated as a condition of hire in accordance with the City's mandatory Vaccination Policy. Please do not submit your proof of vaccination with your resume. This information will only be required if you are selected as the candidate of choice.

All applicants are thanked for their interest in this position.  Only those selected for an interview will be contacted.  If contacted, and you require a disability related accommodation in order to participate in the recruitment process you must advise the Hiring Manager.

The City of Greater Sudbury has launched a survey to understand what prospective employees are looking for from an employer. Please take a few minutes to provide us with your input. Your responses will be anonymous. Thank you in advance for your participation in the survey!

The City of Greater Sudbury is dedicated to maintaining a fair and equitable work environment,  and are happy to hire qualified (including education credential) applicants from anywhere. In order to hire a candidate one must be legally entitled to work in Canada, with legally entitled being defined as having all of the necessary paperwork processed, approved and responded to, by way of a work permit being issued and received.  Personal information submitted will be used for the purpose of determining suitability for this competition only in accordance with The Municipal Freedom of Information and Protection of Privacy Act.