Data Digitization Clerk - Special Project EX22-765

Posting date: June 22, 2022

Job Title: Data Digitization Clerk - Special Project

Number of Vacancies: 1

Posting number: EX22-765

Status: Limited position

Estimated Probable Duration: Seven (7) months

Hours of Work: 70 hours bi-weekly

Shift Work Required: No

Range of Pay: $21.03 to $23.96 per hour (subject to review)

Start date: To follow selection process

Initial Reporting Location: Tom Davies Square
Eligible to Work from Home: No

Section: Planning Administration
Division: Planning Services
Department: Growth and Infrastructure

Duties:  Under the general supervision of the Administrative Assistant to the Director of Planning Services.    

  1. Establish, maintain, and update a centralized database of Planning Services records on a daily basis by digitizing archival records.
  2. Assembling electronic or paper documents into PDF or other formats as required.
  3. Create and maintain an index of historical planning files in accordance with policy and legislation.
  4. Type reports, correspondence, forms and perform general clerical duties as well.
  5. Transport files from storage to scanning areas and arrange the permanent relocation of files to the City Archive.
  6. Understand and ensure adherence to the record retention policy of the City of Greater Sudbury.
  7. Develop and maintain a thorough working knowledge of CGS’s Safety Manual and the applicable Provincial Legislation listed therein.
  8. Perform other related duties as required.


  • Successful completion of Secondary School (Grade XII) Education.
  • Additional training, education, or proven proficiency in at least one of the following software programs; Excel, Adobe Pro or Nuance.
  • Up to six (6) months of related experience.
  • Ability to use a scanner and enter data.
  • Ability to work with computer software and administrative systems in a Windows environment (e.g. file maintenance, spreadsheet applications, information input and retrieval, etc.).
  • Demonstrate excellent organizational skills and attention to detail.
  • Ability to demonstrate interpersonal skill in dealing with people in a courteous and effective manner.
  • Excellent use of English; verbally and in writing.
  • Satisfactory health, attendance, and former employment history.

How to Apply:

Résumés quoting EX22-765 are invited and will be received by the City of Greater Sudbury’s Human Resources and Organizational Development Division, by e-mail at or fax at 705-688-3979, for the above noted position until 4:30 p.m. on Wednesday, June 29, 2022.  Any application received after this deadline will not be considered.

For further instructions on how to apply to this position, please visit our How to Apply section.

All City of Greater Sudbury employees are required to be fully vaccinated as a condition of hire in accordance with the City's mandatory Vaccination Policy. Please do not submit your proof of vaccination with your resume. This information will only be required if you are selected as the candidate of choice.

All applicants are thanked for their interest in this position.  Only those selected for an interview will be contacted.  If contacted, and you require a disability related accommodation in order to participate in the recruitment process you must advise the Hiring Manager.

The City of Greater Sudbury has launched a survey to understand what prospective employees are looking for from an employer. Please take a few minutes to provide us with your input. Your responses will be anonymous. Thank you in advance for your participation in the survey!

The City of Greater Sudbury is dedicated to maintaining a fair and equitable work environment,  and are happy to hire qualified (including education credential) applicants from anywhere. In order to hire a candidate one must be legally entitled to work in Canada, with legally entitled being defined as having all of the necessary paperwork processed, approved and responded to, by way of a work permit being issued and received.  Personal information submitted will be used for the purpose of determining suitability for this competition only in accordance with The Municipal Freedom of Information and Protection of Privacy Act.