Construction Services Co-ordinator EX22-909

Posting date: July 28, 2022

Job Title: Construction Services Co-ordinator

Number of Vacancies: 1

Posting number: EX22-909

Status: Permanent position

Hours of Work: 70 hours bi-weekly

Shift Work Required: No

Range of Pay: $3,299.80 to $3,884.30 bi-weekly

Start date: To follow selection process

Initial Reporting Location: St. Clair Depot
Eligible to Work from Home: No

Section: Construction Services
Division: Engineering Services
Department: Growth and Infrastructure

Main Function:  This position is responsible to the Manager of Construction Services to provide supervision of employees and oversight of contracted services engaged in the delivery of engineering support services such as surveying, locates, construction inspection and quality assurance testing, in support of quality customer service and the Divisional Business Plan.

Duties:  Under the general direction of the manager of construction services.

  1. Coordinate and supervise field inspection, locate, survey and Quality Assurance (QA) activities and monitor the progress of work programs to ensure adherence to plans, specifications, policies, procedures and processes.  
  2. Delegate and distribute workload and equipment.
  3. Ensure design and information surveys are completed on a timely and accurate basis.
  4. Visit work sites on a frequent basis to ensure work has been performed according to the project plans and contract specifications with minimum inconvenience to the general public.
  5. Act as the CGS representative for MOE and MOL inspections relating to construction activities. Ensure adherence to orders issued, as required. 
  6. Perform quality assurance audits to ensure documents completed by staff and contractors meet data quality standards, contract specifications and applicable policies, procedures and processes.
  7. Ensure construction record data (i.e. red-line drawings, as-built drawings and contract documentation) submitted by contractors complies with contract specifications, quality and timeliness.  
  8. Review and approve water test results (e.g. Bacti sampling) before connections are made to CGS’s potable water system.
  9. Assist Project Managers with progress reporting and Contract Administration, including reporting any variations in scope, budget or schedule. 
  10. Collaborate with Project Team to investigate and respond to immediate inspection issues and concerns.  Ensure all contractual deviations or non-compliances are documented and change orders approved prior to proceeding with corrective actions.
  11. Assist with dispute resolution through, but not limited to, making recommendations to management, consulting and negotiating with contractors.
  12. Ensure staff are monitoring, documenting and communicating contractor performance.
  13. Compile annual Contractor Performance reports to show ongoing performance of contractors.  
  14. Authorize all overtime within the Section and the purchase of approved budget items as required.
  15. Assist in the preparation of budget estimates and business cases and monitor expenditures to ensure they are within the budget allocations.  Assist in the determination of required resources (e.g. staff, vehicles). 
  16. Develop and conduct regular performance, technical and safety training sessions and ensure training records are current and accurate.
  17. Monitor and manage performance, conduct job performance appraisals, salary reviews and issue discipline in accordance with the respective Collective Bargaining Agreement. Assist the Manager of Construction Services with recruitment efforts.
  18. Act as Management’s Representative in the Grievance Procedure in accordance with the respective Collective Bargaining Agreement.
  19. Provide input to the updating, reviewing and development of new corporate engineering standards, specifications and contract general conditions.
  20. Provide support to staff to investigate, report, and respond to public complaints or enquiries pertaining to construction activity and project work.  Consult with Project Team and supervise implementation of corrective action, as required.
  21. Participate in the development of Public Service Announcements (PSAs) for various projects, working with both Communications and Project Teams. 
  22. Participate in standby, as required.
  23. Develop and maintain a thorough working knowledge of and ensure adherence to CGS's Safety Manual and the applicable Provincial Legislation listed therein. 
  24. Perform other related duties as required.

Qualifications:

Education and Training:
Successful completion of a Community College Diploma with Canadian accreditation in a related field. 
Membership in the Ontario Association of Certified Engineering Technicians and Technologists (O.A.C.E.T.T.) is an asset. 
Additional education initiatives to update and expand competencies.
Experience:
Minimum of five (5) years of directly related and responsible experience.
Municipal and public sector experience is a definite asset.
Supervisory experience in a unionized environment is a definite asset.

OR

Education and Training:
Successful completion of a University Degree with Canadian accreditation in a related discipline.
Membership in the Professional Engineers of Ontario (P.E.O.) is an asset.
Additional education initiative to update and expand competencies.
Experience:
Minimum of three (3) years of directly related and responsible experience.
Municipal and public sector experience is a definite asset.
Supervisory experience in a unionized environment is a definite asset.

Knowledge of:
Applicable legislation and related regulations.
Contract language, drawings and specifications. 
Best practices within areas of responsibility.
Complete familiarity with road, drainage, sewage and watermain, and plants construction techniques.
Demonstrated and proven ability related to microcomputer software and administrative systems in a Windows environment (e.g. files maintenance, word processing, computerized spreadsheet applications, information input and retrieval, and internet).
Ontario Provincial Standards (OPS), Ministry of the Environment and Climate Change (MOECC) guidelines, and Ministry of Labour (MOL) Occupational Health and Safety Act and regulations for construction projects.

Abilities to:
Demonstrate supervisory and administrative abilities and human relations skills.
Demonstrate interpersonal skills and the ability to deal with the public in a courteous and effective manner. 
Understand and meet the needs of both internal and external customers.
Balance conflicting demands from stakeholders.
Manage conflict, mediate disputes, assist in reaching consensus. 
Execute sound judgement when dealing with issues/concerns. Respond quickly to emerging opportunities and risks.
Provide a stabilizing influence within the Section.

Personal Suitability:
Mental and physical fitness to perform essential job functions.

Language:
Excellent use of English; verbally and in writing.
French verbal skills highly desirable; written skills an asset.

Other:
May require the use of a personal or CGS vehicle on CGS business.  Must be physically capable of operating a vehicle safely, possess a valid driver’s licence, have an acceptable driving record, and personal insurance coverage.

Leadership Competencies: Tactical Coordination and Direction (I)

Competency

Competency Definition

Level

Level Definition

Shaping the Future

Innovation

Take a creative approach to problems or issues, “think outside the box”, go beyond the conventional, and explore creative uses of resources.

3

Proposes innovative ideas

Judgment and Decision Making

Make sound decisions involving varied levels of complexity, ambiguity and risk.

2

Assimilates and interprets data to make competing decisions

Delivering Business Results

Collaboration

Work and communicate collaboratively within City of Greater Sudbury to create alignment within and across teams and groups.

3

Collaborates beyond one’s area

Customer/Citizen Focus

The desire to work closely with internal and external customers to meet and exceed their expectations.

2

Addresses underlying customer/stakeholder needs

Planning, Coordination & Execution

Plan and coordinate work to achieve desired results on a consistent basis.

3

Coordinates activities involving others within one’s team

Aligning People & Teams

Holding Self & Others Accountable

Hold others accountable to execute to high standards of excellence and hold themselves accountable to the same or higher standard.

3

Monitors performance and gives corrective feedback

Leadership

Inspire others to work toward common goals by engaging and empowering them, and providing clarity and direction.

2

Optimizes team effectiveness

Enhancing Personal Effectiveness

Commitment to Continuous Learning

Continuously develop and enhance one’s own and others’ personal and professional skills, knowledge and abilities.

4

Models a learning orientation

Flexibility/Adaptability

Adapt and work effectively within a variety of situations, and with various individuals or groups.

2

Applies rules flexibly

Interpersonal Communication

Communicate effectively by reflecting on verbal and non-verbal behaviour, being attuned to the needs, perspectives and sensitivities of others and acting with them in mind.

3

Effectively uses empathy

Managerial Courage/Integrity

Acting with integrity, ensuring one’s actions are consistent with City of Greater Sudbury’s values and expectations.

2

Is publicly candid with the team, acting with integrity consistent with one’s beliefs

Leadership Presence

Develop and maintain a sense of presence and emotional maturity and have an inner confidence that one can succeed and overcome obstacles.

3

Demonstrates personal courage

 

For more information on leadership competencies, please see our Leadership Competency Dictionary.

How to Apply:

Résumés quoting EX22-909 are invited and will be received by the City of Greater Sudbury’s Human Resources and Organizational Development Division, by e-mail at hrjobs@greatersudbury.ca or fax at 705-688-3979, for the above noted position until 4:30 p.m. on Thursday, August 18, 2022.  Any application received after this deadline will not be considered.

For further instructions on how to apply to this position, please visit our How to Apply section.

All City of Greater Sudbury employees are required to be fully vaccinated as a condition of hire in accordance with the City's mandatory Vaccination Policy. Please do not submit your proof of vaccination with your resume. This information will only be required if you are selected as the candidate of choice.

All applicants are thanked for their interest in this position.  Only those selected for an interview will be contacted.  If contacted, and you require a disability related accommodation in order to participate in the recruitment process you must advise the Hiring Manager.

The City of Greater Sudbury has launched a survey to understand what prospective employees are looking for from an employer. Please take a few minutes to provide us with your input. Your responses will be anonymous. Thank you in advance for your participation in the survey!

The City of Greater Sudbury is dedicated to maintaining a fair and equitable work environment,  and are happy to hire qualified (including education credential) applicants from anywhere. In order to hire a candidate one must be legally entitled to work in Canada, with legally entitled being defined as having all of the necessary paperwork processed, approved and responded to, by way of a work permit being issued and received.  Personal information submitted will be used for the purpose of determining suitability for this competition only in accordance with The Municipal Freedom of Information and Protection of Privacy Act.