Construction Co-ordinator EX22-021

Posting date: January 6, 2022

Job Title: Construction Co-ordinator

Number of Vacancies: 1

Posting number: EX22-021

Status: Contract position

Estimated Probable Duration: Two (2) years

Hours of Work: 70 hours bi-weekly

Shift Work Required: No

Range of Pay: $2,626.40 to $3,090.50 bi-weekly (subject to review)

Start date: To follow selection process

Initial Reporting Location: 10 Elm Street

Section: Capital Planning and Asset Management
Division: Housing Operations
Department: Community Development

Main Function: Ensure the overall renovation, construction, maintenance and conservation of the physical assets of the Corporation.

Duties: Under the general supervision of the Manager of Capital Planning and Construction Services.

  1. Assist to identify required capital projects based on life-cycle analysis, site inspections, input from staff, consultants’ reports and Asset Planner software.
  2. Assist to establish Capital Program priorities based on useful life, safety, legislative requirements, tenant needs, aesthetics and budget constraints.
  3. Maintain the Asset Planner database with current and historical capital work data.
  4. Assist with the implementation of the Greater Sudbury Housing Operations (GSHO) Energy Management Plan.
  5. Prepare and develop tender documents by producing concise and accurate specifications with appropriate directives and limits of work.
  6. Investigate and select appropriate methods of construction and materials for capital works projects ensuring cost effectiveness.
  7. Schedule capital works contracts to ensure realistic and timely completion of projects.
  8. Award capital jobs under $50,000.
  9. Provide accurate estimates of construction costs.
  10. Monitor annual capital budget to ensure expenditure levels are maintained within approved budget.
  11. Monitor work of contactors to ensure that specifications, drawings and terms of the contract are adhered to.
  12. Conduct site meetings with contractors, consultants, staff and residents as required and ensure that all deficiencies are properly corrected within the allotted time frame.
  13. Approve progress payments and final holdback payments on various projects.
  14. Assist with the preparation of the annual budget and the five (5) year capital forecast.
  15. Provide technical advice, guidance and written instructions to staff, various housing provider and contractors.
  16. Develop and implement solutions to resolve maintenance related problems requiring immediate attention and decisions.
  17. Conduct research for the Manager of Capital Planning and Construction Services as required.
  18. Assist with the development and implementation of the Occupational Health and Safety Program.
  19. Investigate and report on various health, safety and wellness issues and participates in the Joint Health and Safety Committee.
  20. Participate in the management on call rotation after office hours.
  21. Respond to major emergencies after office hours.
  22. Develop and maintain a thorough working knowledge of CGS’s Safety Manual and the applicable Provincial Legislation listed therein.
  23. Perform other related duties as required.


Education and Training:

A three (3) year Engineering Technology diploma (e.g. Civil, Building Sciences, Architectural ) from a recognized Community College with Canadian accreditation.


Minimum of three (3) years of related experience.

Knowledge of:

         CGS’s priorities.

         Applicable legislation and related regulations.

         Current and emerging management issues within CGS as they affect the Division.

         Best practices within areas of responsibility.

         Working knowledge of microcomputer software (word processing and spreadsheet applications).

         Working knowledge of health and safety act.

         Horizontal linkages to other relevant governmental levels and services as well as the private sector.

Abilities to:

         Understand and meet the needs of customers.

         Manage conflict, mediate disputes and assist in reaching consensus.

         Balance the conflicting demands of stakeholders.

Personal Suitability:

         Mental and physical fitness to perform essential job functions.


         Excellent use of English; verbally and in writing.

         French verbal skills highly desirable; written skills an asset.

Other Requirements:

May require the use of a personal or CGS vehicle on CGS business. Must be physically capable of operating a vehicle safely, possess a valid driver’s license, have an acceptable driving record, and personal insurance coverage.

Provide, at own cost, a Vulnerable Sector Check.

Note: A Vulnerable Sector Check will be requested by the Hiring Manager should you be the candidate of choice.  Please do not submit your Vulnerable Sector Check with your application.

Leadership Competencies: Tactical Coordination and Direction- Non Supervisory (I)


Competency Definition


Level Definition

Shaping the Future


Take a creative approach to problems or issues, “think outside the box”, go beyond the conventional, and explore creative uses of resources.


Proposes innovative ideas

Judgment and Decision Making

Make sound decisions involving varied levels of complexity, ambiguity and risk.


Assimilates and interprets data to make competing decisions

Delivering Business Results


Work and communicate collaboratively within City of Greater Sudbury to create alignment within and across teams and groups.


Collaborates beyond one’s area

Customer/Citizen Focus

The desire to work closely with internal and external customers to meet and exceed their expectations.


Addresses underlying customer/stakeholder needs

Impact & Influence

Persuade, convince, influence or gain the commitment of others to get them to accept a point of view, adopt a specific direction, commit to an idea, or take a course of action.


Adapts actions or words to persuade

Organizational Awareness

Learn and understand the key relationships, diverse interest groups and power bases within one’s own and other organizations.


Understands and uses formal structures/networks

Planning, Coordination & Execution

Plan and coordinate work to achieve desired results on a consistent basis.


Coordinates activities involving others within one’s team

Enhancing Personal Effectiveness

Commitment to Continuous Learning

Continuously develop and enhance one’s own and others’ personal and professional skills, knowledge and abilities.


Models a learning orientation


Adapt and work effectively within a variety of situations, and with various individuals or groups.


Applies rules flexibly

Interpersonal Communication

Communicate effectively by reflecting on verbal and non-verbal behaviour, being attuned to the needs, perspectives and sensitivities of others and acting with them in mind.


Effectively uses empathy

Managerial Courage/Integrity

Acting with integrity, ensuring one’s actions are consistent with City of Greater Sudbury’s values and expectations.


Is publicly candid with the team, acting with integrity consistent with one’s beliefs

Leadership Presence

Develop and maintain a sense of presence and emotional maturity and have an inner confidence that one can succeed and overcome obstacles.


Demonstrates personal courage


For more information on leadership competencies, please see our Leadership Competency Dictionary.

How to Apply:

Résumés quoting EX22-021 are invited and will be received by the City of Greater Sudbury’s Human Resources and Organizational Development Division, by e-mail at or fax at 705-688-3979, for the above noted position until 4:30 p.m. on Thursday, January 20, 2022.  Any application received after this deadline will not be considered.

For further instructions on how to apply to this position, please visit our How to Apply section.

All City of Greater Sudbury employees are required to be fully vaccinated as a condition of hire in accordance with the City's mandatory COVID-19 Vaccination and Vaccination Verification PolicyPlease do not submit your proof of vaccination with your resume. This information will only be required if you are selected as the candidate of choice.

All applicants are thanked for their interest in this position.  Only those selected for an interview will be contacted.  If contacted, and you require a disability related accommodation in order to participate in the recruitment process you must advise the Hiring Manager.  The City of Greater Sudbury is dedicated to maintaining a fair and equitable work environment,  and are happy to hire qualified (including education credential) applicants from anywhere. In order to hire a candidate one must be legally entitled to work in Canada, with legally entitled being defined as having all of the necessary paperwork processed, approved and responded to, by way of a work permit being issued and received.  Personal information submitted will be used for the purpose of determining suitability for this competition only in accordance with The Municipal Freedom of Information and Protection of Privacy Act.