Co-ordinator of Financial Services EX20-327

Employment Opportunity Notice:  EX20-327

Reporting Location: 199 Larch Street

Limited Position
Estimated Probable Duration:  Up to Eighteen (18) Months
70 Hours Bi-Weekly

Start Date to Follow Selection Process

The Finance, Assets and Fleet Division, Corporate Services Department of the City of Greater Sudbury, requires a Co-ordinator of Financial Services.  The successful candidate must possess the qualifications and perform the duties, as set out below.  The current range of pay for this position is $2,837.80 to $3,340.40 bi-weekly.

Main Function:

Plan, organize and control the financial reporting systems for the Housing and Children's Services Sections. Plan, organize, oversee the financial distribution and analyze Housing and Children’s Services providers’ financial and program information and develop the financial and business processes required to carry out CGS’s service system management responsibilities.

Duties:            

Under the general direction of the Manager of Financial Planning and Budgeting.

  1. Control and oversee the financial distribution and operational performance of Housing and Children’s Services providers.  Monitor and evaluate the progress of funding programs.  Identify issues and develop options to resolution, ensuring the integrity and timeliness of data provided; prepare relevant reports.
  2. Analyze financial performance of Housing and Children’s Services providers by reviewing annual audited financial statements, and approved budgets.  Recommend remedies for projects in non-compliance.  Ensure monitoring and performance reporting processes are integrated with CGS and Ministry reporting processes.
  3. Monitor and make recommendations regarding funding levels; conduct a range of financial analyses and provide advice to the Managers including: preparing subsidy forecasts for providers; performing reviews and summaries of financial data; identifying issues and developing options and recommendations.  Ensure all program revenues and expenditures are accurately recorded for the given fiscal year. 
  4. Co-ordinate activities and audits for accuracy, eligibility of service and financial tracking, including performing audit of client files, and implement changes in process, as required.
  5. Develop, prepare and submit subsidy claims in accordance with CGS, federal and provincial policies and requirements.
  6. Prepare the annual operating budget for the Section and provide budget alternatives for consideration by the Manager.  Monitor Section budgets, grants, and reserves.  Prepare quarterly variance reports.
  7. Assist external auditors in preparation of annual financial reports.
  8. Provide financial and analytical support for initiatives and special projects, as required.
  9. Supervise staff in the Section.  Conduct annual performance appraisals and salary reviews; hire, promote, discipline and recommend discharge in accordance with policies and procedures.
  10. Act as Management’s Representative in the Grievance Procedure in accordance with the respective Collective Bargaining Agreement.
  11. Respond to inquiries and facilitate interventions to resolve problems as necessary.
  12. Provide guidance and advice to Housing and Children’s Services Sections and providers on budgets, year-end reporting processes, and day-to-day financial and administrative procedures in order to enhance program compliance.  Participate in provider operational reviews, as required.
  13. Represent the CGS on committees as required (e.g. MBNC, AIMS).
  14. Prepare agendas/reports for meetings of Council Committees, as required.
    Housing Services Duties
  15. Conduct, monitor and review annual operating subsidy requests/budgets for non-profit housing providers and recommend to the Manager of Housing Services.  Input data into CGS database and identify subsidy requests/budgets.  In conjunction with Program Administrators, follow-up with housing providers, lenders and auditors regarding late, incomplete or inaccurate submissions.
  16. Assist the Manager of Housing Services and Section staff in reviewing GSHC annual operating and capital budget.  Input data into GSHC database and identify subsidy requests/budgets.  Follow-up with GSHC and auditor regarding late, incomplete or inaccurate submissions.  Monitor budget activity throughout the year reviewing GSHC budget forecast, calendarization and report discrepancies.  Liaise with GSHC finance staff as directed/required.
  17. Analyse financial performance of GSHC by reviewing annual audited financial statements, evaluating shortfalls and surpluses and explaining variances.  Perform timely reconciliation of GSHC subsidy payments with approved subsidies and approved audited financial statements.
    Children’s Services Duties:
  18. Review approvals and reconcile expenditures for all Children’s Services grants.
  19. Develop and maintain a thorough working knowledge of CGS’s Safety Manual and the applicable Provincial Legislation listed therein.
  20. Perform other related duties as required.

Qualifications:

Education and Training:

  • University Degree in a related discipline (e.g. Accounting, Business Administration or Commerce) from a recognized University with Canadian accreditation.
  • A professional accounting designation (e.g. CPA, CGA, CMA, CA) or a professional designation in progress.

Experience:

  • Over two and a half (2½) years up to and including five (5) years of related accounting experience.

Knowledge of:

  • Current and emerging management issues within Housing and Children’s Services Sections.
  • Best practices within areas of responsibility.
  • Horizontal linkages to other relevant governmental levels and services as well as the private sector.
  • Financial analysis and planning, with particular reference to municipal finance.
  • Accounting and internal control systems.
  • Applicable legislation and related regulations.

Abilities to:

  • Work with computer software and administrative systems in a Windows environment (e.g. files maintenance, word processing, spreadsheet applications, data base management, information input and retrieval, etc.).
  • Understand and meet the needs of customers.
  • Prepare operating and capital budgets for the Section.
  • Link programs, services and policies to broad policy objectives of the organization and other funding sources.
  • Balance conflicting demands from stakeholders.
  • Mediate and negotiate change with external agencies.
  • Build effective working relationships.
  • Anticipate and manage the impact of Provincial and/or Federal Policy directives on the Section’s activities.
  • Manage conflict; mediate disputes and assist in reaching consensus.
  • Respond quickly to emerging opportunities or risks.
  • Demonstrate excellent analytical skills to assess and evaluate services being provided.

Personal Suitability:

  • Mental and physical fitness to perform essential job functions.

Language:

  • Excellent use of English; verbally and in writing.
  • French verbal skills highly desirable; written skills an asset.

Other:

  • May require the use of a personal or CGS vehicle on CGS business.  Must be physically capable of operating a vehicle safely, possess a valid driver’s licence, have an acceptable driving record, and personal insurance coverage.

Leadership Competencies:

Tactical Coordination and Direction (I)

Competency

Competency Definition

Level Definition

Innovation

Take a creative approach to problems or issues, “think outside the box”, go beyond the conventional, and explore creative uses of resources.

Level 3: Proposes innovative ideas

Judgment and Decision Making

Make sound decisions involving varied levels of complexity, ambiguity and risk.

Level 2: Assimilates and interprets data to make competing decisions

Collaboration

Work and communicate collaboratively within City of Greater Sudbury to create alignment within and across teams and groups.

Level 3: Collaborates beyond one’s area

Customer/Citizen Focus

The desire to work closely with internal and external customers to meet and exceed their expectations.

Level 2: Addresses underlying customer/stakeholder needs

Planning, Coordination & Execution

Plan and coordinate work to achieve desired results on a consistent basis.

Level 3: Coordinates activities involving others within one’s team

Holding Self & Others Accountable

Hold others accountable to execute to high standards of excellence and hold themselves accountable to the same or higher standard.

Level 3: Monitors performance and gives corrective feedback

Leadership

Inspire others to work toward common goals by engaging and empowering them, and providing clarity and direction.

Level 2: Optimizes team effectiveness

Commitment to Continuous Learning

Continuously develop and enhance one’s own and others’ personal and professional skills, knowledge and abilities.

Level 4: Models a learning orientation

Flexibility/Adaptability

Adapt and work effectively within a variety of situations, and with various individuals or groups.

Level 2: Applies rules flexibly

Interpersonal Communication

Communicate effectively by reflecting on verbal and non-verbal behaviour, being attuned to the needs, perspectives and sensitivities of others and acting with them in mind.

Level 3: Effectively uses empathy

Managerial Courage/Integrity

Acting with integrity, ensuring one’s actions are consistent with City of Greater Sudbury’s values and expectations.

Level 2: Is publicly candid with the team, acting with integrity consistent with one’s beliefs

Leadership Presence

Develop and maintain a sense of presence and emotional maturity and have an inner confidence that one can succeed and overcome obstacles.

Level 3: Demonstrates personal courage

For more information on leadership competencies, please see our Leadership Competency Dictionary.

How to Apply:

Qualified candidates should submit their résumé in confidence by Friday, July 10, 2020 at 4:30 PM by: e-mail to: hrjobs@greatersudbury.ca  or facsimile number: 705-688-3979.  Any application received after this deadline will not be considered. Please reference the Employment Opportunity number (EX20-327) on your resume.

For further instructions on how to apply to this position, please visit our How to Apply section.

The City of Greater Sudbury is dedicated to maintaining a fair and equitable work environment, and welcomes submissions from all qualified applicants.

Personal information submitted will be used for the purpose of determining suitability for this competition only in accordance with The Municipal Freedom of Information and Protection of Privacy Act. 

All applicants are thanked for their interest in this position.  Only those selected for an interview will be contacted. If contacted, and you require a disability related accommodation in order to participate in the recruitment process, you must advise the Hiring Manager.