Election Compliance Audit Committee

Election Compliance Audit Committee

Mandate

Required under the Municipal Elections Act, 1996, as amended, the Election Compliance Audit Committee considers applications for a compliance audit related to elections for the Council of the City of Greater Sudbury and for those School Board zones/areas from the following School Boards for which the City of Greater Sudbury is conducting the School Board election:

  • Conseil scolaire catholique du Nouvel-Ontario;
  • Conseil scolaire public du Grand Nord de l'Ontario;
  • Rainbow District School Board; and
  • Sudbury Catholic District School Board.

Primary Objectives

The powers and functions of the Election Compliance Audit Committee are set out in detail in sections 88.33 to 88.37 of the Municipal Elections Act, 1996, as amended and can be summarized as follows:

  • Consider a compliance audit application received from an elector or a report from the City Clerk in relation to a candidate’s or registered third party’s finances determining whether if it should be granted or rejected;
  •  If the application is granted, appoint an auditor licensed under the Public Accounting Act, 2004;
  • Receive and consider the auditor's report; and
  • Consider whether to commence legal proceedings if the report concludes that the candidate or registered third party appears to have contravened the Act related to election campaign finances.

Membership

The Committee shall include a minimum of three members with the following skills:

  • Demonstrated experience in receiving and understanding financial information, preferably with knowledge and understanding of municipal election campaign financing rules;
  • Experience working in a profession that imposes professional standards on its members, where breach of those standards may lead to discipline;
  • Proven analytical and decision making skills;
  • Experience working on a committee, task force, tribunal, disciplinary panel or similar body; and
  • Excellent written and oral communication skills.

The Committee shall not include the following individuals:

  • Employees or officers of the municipality and local School Boards;
  • Members of Council and local School Boards;
  • Any persons who are candidates in the elections for Council and School Boards; and
  • Any persons who are registered third parties in the municipality in the election.

Time Commitment 

Other than an initial meeting to deliver training for the committee and deal with procedural elements, such as the appointment of a Chair and Vice Chair, the committee meets only if an application for a compliance audit has been received from an eligible elector or through a report from the clerk within the specified time periods following an election or by-election. The time required from members will depend on the decisions made by the committee with regard to the validity of the application and, subsequently, the findings of the audit, if an audit is approved. The committee will be required to adhere to the timelines established in the Municipal Elections Act 1996, as amended.