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Greater Sudbury

Tenders and Results

Tenders and Request for Proposals

Contract CLS16-60, Tender for Tennis Court Rehabilitation - Brebeuf and James Jerome Sports Complex

Addendum 1 issued on Oct. 24, 2016
Addendum 2 issued on Oct. 28, 2016
Notice No. 1 issued on Nov. 03, 2016

Closing Date: November 4, 2016
Closing Time: 1:30 p.m.
(Eastern Standard Time)

Contract CLS16-60
Tender for Tennis Court Rehabilitation –
Brebeuf and James Jerome Sports Complex

The City of Greater Sudbury (the “City”) wishes to procure tennis court rehabilitation for the Brebeuf and James Jerome Sports Complex Locations. The Work is more fully described in the scope of work and drawings attached or linked electronically to this Bid Solicitation.

Bids shall be submitted to the Purchasing Section, 2nd Floor, Tom Davies Square, 200 Brady Street, Sudbury no later than 1:30pm (our time) Tuesday, November 8, 2016.

Bids should be submitted in a sealed envelope or package using the completed addressed label sheet provided. Bids will be opened at the tender opening meeting, the same day and at the same address at 2:30 p.m., on the 2nd Floor in committee room C-13A. Results will be posted to the City’s tender Web Page within three (3) business days of the opening.

Tender documents may be downloaded free of charge from the City’s website or may be picked up at the City of Greater Sudbury, Purchasing Section, 2nd floor, Tom Davies Square, 200 Brady Street, Sudbury, for a non-refundable fee of $11.30 ($10.00 plus HST).

Bidders are required to attend a mandatory information meeting at 1:30pm on Thursday, October 27, 2016 at Brebeuf Tennis Court, 261 Notre Dame Ave, Sudbury. The meeting will immediately move to the James Jerome Tennis Court, 90 Centennial Dr. Sudbury.  Bidders that fail to attend the mandatory information meeting for both locations shall be disqualified from the Bid Solicitation and shall not be permitted to submit a Bid.

The official point of contact for this Bid Solicitation is Adam Cole, Purchasing Coordinator and all communications with the City during the procurement process shall be through the official point of contact. Bidders shall not contact any other persons including Members of Council, City employees or consultants retained by the City regarding this Tender.

All communications with the official point of contact shall be in writing. Verbal communications will not be binding on the City. Bidders shall review the Bid Solicitation and shall promptly report and request clarification of any discrepancy, deficiency, ambiguity, error, inconsistency or omission contained therein.

To facilitate comprehensive responses, Bidders are encouraged to email their questions or clarification requests as soon as possible and no later than 12:00pm on Monday October 31, 2016 to or by fax to (705) 671-8118. Nothing herein shall obligate the City to respond to any question or clarification request.


All Tenders and Request for Proposals are to be dropped off at the
Supplies and Services Department at Tom Davies Square, 2nd Floor
For more general information, contact the department at:
671-2489 Extension 2497 or 2501.