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Greater Sudbury

City of Greater Sudbury Introduces New Committee structure

Released Wednesday, Dec 14, 2011

In order to make the most effective and efficient use of meeting time, Greater Sudbury City Council has adopted a new committee structure and revised the meeting schedule. These changes will take effect as of January 1, 2012.

The City of Greater Sudbury's new governance structure will now follow the Standing Committee model. In this model, three permanent committees and five standing committees will report to City Council. These committees are made up entirely of members of Council. Communities that currently follow the standing committee model include: Barrie, Guelph, Hamilton, Kingston, Oshawa, Ottawa, Thunder Bay and Toronto.

'The Standing Committee model will allow Members of City Council to spend less time in meetings, but spend more time debating policy in a meaningful way,” said Executive Director of Administrative Services Caroline Hallsworth. 'Another benefit of this governance model is the expertise gained by Councillors who sit on a particular standing committee. They often become great advocates for that committee's work.”

Agendas and minutes for all committee meetings are available online at http://agendasonline.greatersudbury.ca .

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Media Contact:
Shannon Dowling, Corporate Communications
City of Greater Sudbury, 705-674-4455, ext. 2539
Facebook: www.facebook.com/greatersudbury
Twitter: @greatersudbury

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Backgrounder
City of Greater Sudbury Committee Structure

What is a standing committee?
Standing committees are created by Council and assigned specific responsibilities based on subject matter. In the municipal environment, standing committees are typically aligned with the organizational structure.

Permanent Committees (Meet on an as-needed basis):
• Emergency Governance Committee (3 – 6 members): This committee is unique, in that it has never met. This committee would meet only in a declared state of emergency when City Council is unable to achieve quorum.
• Hearing Committee (5 members): This committee will continue to conduct public hearings, many of which are legislated matters. The topics of these hearings include licensing, lotteries, property tax issues, drainage, development charges and other matters.
• Nominating Committee (13 members): This committee will continue to make recommendations to City Council for citizen appointments to agencies, boards, advisory panels and other bodies as required.

Standing Committees (Meet on a regularly-scheduled basis):
• Audit Committee (13 members): The Audit Committee oversees the external auditors who conduct the municipality's year-end financial review; as well as the Auditor General, including receiving his reports and approving his work plan.
• Community Services Committee (5 – 7 members): This committee oversees the work done by the Community Development department and Emergency Services (excluding items under the jurisdiction of the Greater Sudbury Public Library Board of Directors and Pioneer Manor's Committee of Management).
• Finance and Administration Committee (13 members): This committee oversees the work done by Administrative Services, Finance and Human Resources and Organizational Development. It is also responsible for the municipal operating and capital budgets.
• Operations Committee (5 – 7 members): The Operations Committee oversees  the work done by the Infrastructure department and Environmental Services.
• Planning Committee (5 members): The Planning Committee oversees the work of the Growth and Development department (excluding items under the jurisdiction of the Greater Sudbury Development Corporation and Greater Sudbury Airport, which are governed by a board of directors). This committee is also responsible for matters that fall under the Planning Act and for making recommendations on land-use matters.

Responsibilities of a standing committee:
• To hear community delegations on topics related to the provision of services by the departments
• To review proposals for new policies and for amendments to existing policies
• To conduct service level reviews, including proposed changes to programs
• To study topics or issues referred to the committee by Council resolution

City of Greater Sudbury Committee Meeting Schedule (effective January 1, 2012):
• Meetings will now take place on Monday and Tuesday evenings.
• Planning Committee and City Council will continue to meet every second week: Planning on Mondays and Council on Tuesdays.
• Operations and Community Services Committees will each meet once per month in Room C-11, concurrently with the Planning Committee.
• Audit Committee and Finance and Administration Committee will meet once per month. These meetings will take place a on Tuesday evening when no City Council meeting is scheduled.

Notes for Media:
• Media are welcome to approach the City Clerk or Deputy City Clerk following meetings of City Council for questions or clarification.
• The City of Greater Sudbury's Procedure By-law can be found at http://www.greatersudbury.ca/pdf_bylaws/By_law_20_700775.pdf

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Media Contact:
Shannon Dowling, Corporate Communications
City of Greater Sudbury, 705-674-4455, ext. 2539
Facebook: www.facebook.com/greatersudbury
Twitter: @greatersudbury