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Greater Sudbury

Election Compliance Audit Committee for the City of Greater Sudbury

What is an Election Compliance Audit Committee?

The purpose of the Election Compliance Audit Committee is to receive, review and make decisions regarding applications for compliance audits of election campaign finances for candidates in Municipal or School Board elections.

What are the duties of an Election Compliance Audit Committee?

The Municipal Elections Act, 1996 sets out the powers and duties of an Election Compliance Audit Committee and the timelines for their actions as follows:

Step One:

Municipal Election Act Reference: s. 81 (4)

Process: The Office of the City Clerk or School Board forwards the application to the Election Compliance Audit Committee.

Timeline: Within 10 days of receipt of the application.

Step Two:

Municipal Election Act Reference: s. 81 (5)

Process: The Committee issues a decision to grant or reject a compliance audit application.

Timeline: Within 30 days of Committee’s receipt of the application.

Step Three:

Municipal Election Act Reference: s. 81 (6)

Process: The decision of the Committee may be appealed to the Ontario Court of Justice.

Timeline: Within 15 days of the decision being made.

Step Four:

Municipal Election Act Reference: s. 81 (7-9), (12)

Process: If the application is granted, the Committee will appoint an auditor to conduct an audit of the candidate’s expenses and finances.

Step Five:

Municipal Election Act Reference: s. 81 (10-11)

Process: The auditor submits a report to the Office of the City Clerk or School Board which then forwards the report to the Election Compliance Audit Committee.

Timeline: Within 10 days of receipt of the Auditor’s Report

Step Six:

Municipal Election Act Reference: s. 81 (14-15)

Process: If the Auditor’s Report finds a violation, the Compliance Audit Committee may decide to begin legal action.

OR

If the Auditors Report finds no violation, the Committee may make a finding that there were no reasonable grounds for the application, in which case the cost of the Audit may be recovered from the applicant.

Timeline: Within 30 days of Committee’s receipt of the Auditor’s Report.

Who serves on the City of Greater Sudbury’s Election Compliance Audit Committee?

The members of the Election Compliance Audit Committee for roles of Mayor and Councillor of the City of Greater Sudbury for the term December 1, 2014 – November 30, 2018 are:

Charles Cardinal-Wilson

Karen Galipeau

Joseph McColeman

Carolyn Thain

Each School Board has their own Election Compliance Audit Committee.

How do I submit an application to the Election Compliance Audit Committee?

Anyone who is entitled to vote in the municipal election and who has reasonable grounds to believe that a candidate has not followed the Municipal Elections Act, 1996 as it relates to campaign finances may apply for an Election Compliance Audit as outlined below.

Candidates for Mayor and Council, City of Greater Sudbury:

Applications are available online at this link. (PDF 188 KB)

Applications are also available from the Office of the City Clerk, Mondays to Fridays, 8:30 a.m. to 4:30 p.m.

Applicants must complete the application form and set out in writing their reasons for believing that a candidate has not followed the Municipal Elections Act. Written submissions which accompany the application form must not exceed 10 pages. A $28.00 application fee must be received before the application will be processed. Applications submitted by mail must include a certified cheque or money order.

Applications must be submitted to:

Clerk’s Services

Tom Davies Square

200 Brady Street

Sudbury, Ontario

P3A 5P3

For more information:

705-674-4455 ext. 2016

election@greatersudbury.ca

For more information about submitting an application for a compliance audit of Candidates for School Board Trustee:

Rainbow District School Board

69 Young Street

Sudbury, Ontario

P3G 3G5

705-674-3171

www.rainbowschools.ca

Sudbury Catholic District School Board

Director of Education

165A D'Youville Street

Sudbury, Ontario

P3C 5E7

705-673-5620

www.scdsb.edu.on.ca

Conseil scolaire public Grand Nord de l'Ontario

Director of Education

296, rue, Van Horne

Sudbury, Ontario

P3B 1H9

705-671-1533

www.cspgno.ca

Conseil scolaire catholique du Nouvel-Ontario

Director of Education

201, rue Jogues

Sudbury, Ontario

P3C 5L7

705-673-5626

www.nouvelon.ca

When may I file a compliance audit application?

As described in Article 81(3) of the Municipal Election Act, applications must be made within 90 days of the latest of:

  • Regular Campaign Period filing deadline of Friday, March 27, 2015 at 2 p.m.

90 day period to submit application for compliance audit expires on Thursday, June 25, 2015

  • Supplementary Campaign Period filing deadline of Friday, September 25, 2015 at 2:00 p.m.

90 day period to submit application for compliance audit expires on Thursday, December 24, 2015.

Note:  Sections 79.1 and 80(4) of the Act contains provisions for other filing dates in very specific circumstances

Who pays for the Election Compliance Audit Committee and the services of an Auditor?

The costs associated with Committee meetings, including the costs of an audit and for any legal proceedings related to candidates for municipal Council are paid by the City of Greater Sudbury.

If a compliance audit is conducted and the auditor determines that there was no apparent violation of the Municipal Elections Act, 1996, relating to campaign finances, and the Committee finds that there were no reasonable grounds for the application for an audit, then the City of Greater Sudbury is entitled to recover the cost of the audit from the applicant.

When can citizens review the financial statements of candidates in the 2014 Municipal and School Board Elections?

Financial statements for the candidates for Mayor, Council and Trustees are posted here for viewing as they are filed by Candidates.

Where can I obtain more information?

A May 27, 2014 report updating Greater Sudbury Council on the process for recruiting and appointing citizens to the Election Compliance Audit Committee is available here for viewing. (PDF 75.6 KB)

A September 9, 2014 request for decision of Council that the City of Greater Sudbury appoint members to the Election Compliance Audit Committee for the term December 1, 2014 to November 30, 2018 is available here for viewing. (PDF 71.2 KB)

The Municipal Elections Act, 1996 is available here for viewing.